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Document Managment Systems in Nigeria- iVEN CONSULT - Business - Nairaland

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Document Managment Systems in Nigeria- iVEN CONSULT by otmorkly(m): 4:26pm On Sep 24, 2014
Who has time to flip through mountains of paper to find a document when you need it? With the right document management software, you can banish paper from your office, cut costs and make your employees more productive.

Document management software lets you combine digital and paper documents into a single computerized repository. The best software packages make it easy to scan physical documents and import digital files. They help you track down specific documents in seconds using full-text search and then let you distribute documents in standardized formats. The cost of the software will vary depending on how many employees will be using it and the volume of documents you wish to store, but compared to paper filing systems, savings are virtually guaranteed.

The iVENConsult Limited is a Nigerian based technology and consulting firm, with headquarters in Lagos, Nigeria. It has developed the expertise and strategic approach necessary to deliver exceptional IT solutions to clients. With a group of experienced IT professionals who are dedicated to provide exceptional services to solve the most complex and critical business problems, our commitment to customer satisfaction and helping your organization run smarter, faster and more efficient is the key to our success.

Our services include:

Document Management
We go beyond document scanning. We deliver solutions to automate the transformation of business-critical information from paper documents, electronic formats into process ready information, and deliver it into business systems, databases, workflows etc.

Companies that rely on document driven business process can do more than simply convert paper to electronic images. For example, instead of a company just scanning their past invoices, they can go ahead to automate its invoice process, Financial documents and case files as the case may be.

No two implementations of an Electronic Document Management solution are ever the same that is why we focus on identifying, documenting and designing a solution for each of the key business functions that are unique to your business.

We aim:
-To identify the business goals of the company, the scope of the solution and to maximize the ROI
-To clearly define how end users and managers will use the system
-To clarify any technical issues such as networking/database/remote access requirements
-To define the indexing structure, scanning procedures, security requirements, workflow procedures, retention policies etc
-To formulate an implementation plan including training requirements and project timelines
-Outline of development program and upgrade path
-To provide full documentation of all the above, with a System Acceptance Test Plan


We have found that careful planning of the implementation and communication of the benefits from the outset is the most effective method of managing the technical and cultural changes involved in moving from a paper to a paperless environment.

As a prerequisite to a full analysis and as a minimum to implementing a document management solution we recommends a Implementation Survey - Document Strategy. This will identify key documents and document flows to provide an outline infrastructure for the document management system.

Other services include
Document Archiving
Document Shredding
Backup/Disaster Management Solutions
Workflow/ Business Process Automation and RE-engineering

For inquiries, contact
+2348163410338
+2348164601600

http://www.ivenconsult.com

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