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Skilled Document Controller At Slot Engineering Nigeria Limited, Port Harcourt / Vacancy For A Document Controller(administrative Officer) In An Oil Firm (2) (3) (4)
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Vacancy For A Document Controller by tolex29(f): 3:20pm On Feb 21, 2017 |
Our Client is an oil & gas organization located on the Island of Lagos. Job Summary: The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of hard copy or electronically stored documentation produced by the different departments of the organization in a timely, accurate and efficient manner. Responsibilities & duties: • Receive documents and store hard copies/electronic copies. This may include drawings, receipts, approvals, reports and related information in an orderly manner, in line with policies and procedures. • Allocate and control the document numbering system for project works. • Work with care to ensure that all electronic and hard copy filing is accurate and is easily retrievable. • Respond in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel. • Scan image, organize and maintain documents, adhering to the company's document procedures; archive inactive records in accordance with the records retention schedule. • Accurately updates information as required; assist with file migrations and audits. • Assist Project Managers develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items; coordinates with the Project Manager to ensure project progress status integration are stored for record purposes. • Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems. • Ensure proper document control support is given to each project; produce and maintain Document Progress Reports to Project Managers. • Ensure all documentation provided is as required by the user department. • Perform document quality check in accordance to organizations document control procedures. • Perform file backup to ensure proper storage and archiving of electronic registers. • Responsible for training employees periodically on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. • Any other task assigned from time to time. Job Requirements: Education: • Bachelors degree in either of the following; Computer Science, Information Management, Business Administration or Library studies or similar courses. • Minimum of 5 years work experience in a similar role. Skills & Competencies: • Ability to work independently; must be focused and carry out assigned tasks in a timely and accurate manner. • Must be detail-oriented, dependable and trustworthy since the role exposes the job holder to complex and sensitive documents. • Ability to prioritize, manages time well, multitask and troubleshoot. • Strong interpersonal, communication and customer service skills are also essential because the job holder will communicate with internal and external business partners. • Must be computer-savvy and well-versed in Microsoft Office suite and other relevant programs • Experience using a scanner is important; able to work in a fast-paced and deadline-driven environment. • Hands-on experience in document management roles in Engineering, Procurement and Construction/Oil and gas projects for at least 5 years. • Good command of written & spoken English and ability to prepare reports. How to apply: • Experienced candidates should forward CVs to ‘recruitment@stresertservices.com’ using ‘DC-Specialist’ as subject of mail before 5th March, 2017. |
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