1. Admission and withdrawal Register:
This is a permanent record book into which is entered information regarding the entry and exit, including the details of the education and progress of each pupils that ever passes through the school;
The importance includes
i. Serves as a historical document or reference with detailed records of every child who was admitted into the school
ii. The admission register is a reference for tracing the entry progress and exit of any student admitted into the school
iii. It is useful in supplying information on the personal and family background of student. iv. It becomes a vital document for the settlement of legal controversies and claims.
v. Yielding reliable data which may be needed for the planning and administration of the educational system.
vi. Showing student(s) who withdraw from the school
vii.
Promoting accountability as well as enhance planning.
2. Attendance Register
An attendance register is a book in which the presence or absence of students in a school is recorded on a daily basis. It is a statutory record that must be kept by every school. This record is kept on individual class basis.
The class teacher is the custodian of this record.
Its importance includes:
i. Providing necessary data that may be requested from time to
time either by researchers, planners or ministry officials
ii. Information from it could assist considerably in determining the
amount of grant to be given to a particular school.
iii. It could be used to identify a child’s interest and problems and to
take administrative decisions.
iv. It is also helpful in identifying sick students, truants, absentees
and students who attend school regularly.
3. The log Book
The log book is a historical record of events that have significant effects on the schools activities. Its importance are as follows;
i. It records detailed happenings, during the visit of dignities whose signatures appear in the school visitors book
ii.
It gives background information to a new manager.
iii.
It amplifies the local history of a village or town, especially the role of the school in such development.
iv.
It reveal important events or occurrences in the life of the school e.g new building, rainstorm, collapsed building, motor vehicles, accidents in school, expulsion or fire disaster.
4. The Visitors book
The book is meant for recording the visit of important personalities, including officials from the ministries of education or other related government agencies or any other school related visitors. Importance includes:
i. It provides a record of the interest shown by the community in the
school
ii. It could serves as a means of getting the contact addresses of
very important people who have shown interest in the school.
5. Staff and Students’ personal files
It is necessary that the school should have as much information on every one of teachers and students as possible without violating their privacy.
Importance includes;
i. it provides current and first hand information on the staffing as well as studentary situation.
ii. It helps in checking ghost workers and other financial abuse in schools.
iii. It makes it easy to locate a teacher’s or student’s relatives during emergency.
6. Corporal punishment book
The book contains the names of pupils who create disciplinary problems in school and the nature of punishment awarded mostly canning, flogging, whipping and hard knocks.
Importances are:
i. To ensure that proper procedure is followed in punishing offenders
ii. It reduces cases of misuse of punishment
iii. Recording and noting student name in the book naturally reduces indiscipline in schools.
7. Commulative Record folder
Students’ commulative record folder is a storehouse of information on student cognitive, affective and psychomotor development.
Importances are: i. It reflects continuous assessment on students educational or academic progress. ii. It also reflect students performance in extra curricular activities
iii. It could be useful by researchers on both child development study and school management.
8. Students report sheet/card
i. it keeps data on students academic performance in termly basis ii. It assists in monitoring students academic progress
iii. It is a compliment to commulative record folders.
9. Lesson note/plan
i. It gives information on what a teacher plans to teach the students at a period of time.
ii. It clearly shows the teachers level of preparedness and his level of competence.
iii. It psyches and challenges teachers for the task ahead
10. Scheme and record of work book
it reflects estimate of academic work which a teacher expects to accomplish in each subject based on number of lessons he will have during each term.
i. it assists head teachers or educational administrators to know what is being taught in school.
ii. It assists in enforcing accountability and continuity in the work of school.
iii. It clearly shows teacher adherence to the syllabus and how and when the work is done.
iv. it is a means of evaluating teachers competency and efficiency.
11. Record of work book or weekly diary
A carefully kept record of work is a strong stimulus to dutiful and progressive work. Pertinently it shows the ability of the teacher to organize the year’s work his resourcefulness and enthusiasm regarding the progress of the pupils.
12. School time-table
i. It provides information on when classes begin, when school opens and closes
ii. It shows activities to be performed by the teacher and student
iii. It assists in regulating the activities of students and staff of a particular school. iv. It facilitates and enhances student interest and attention and prevent mental and physical strain.
13. Staff time book and movement book
i. They provides information on when staff report and or close at work.
ii. They promote regular attendance and punctuality
iii. They help checking truancy and gross indiscipline in staff.
14. The school cash Register i. It is a records of financial transactions in schools ii. It gives information about income and expenditures iii. It promotes accountability and prevent corrupt and sharp practices.
15. Transfer and leaving certificate
Transfer and leaving certificate lincesed the formal exist of the pupils after completion of study or leaving during the course of study in a school. Other vital school records which are very paramount to the effective management of the school system are, mark book, heath record, report files, board of governors minutes book and others, principal/headmaster announcement book and staff information book, handing over/taking over file, national policy on education, subject curricula, anecodota/record, report on guidance and counseling programme etc Conclusion
The roles of head teacher and school records are synonymous because effectiveness and efficiency of head teacher depends largely on these vital documents. However class teacher should complement this task by effectively discharging their duties by proper keep and maintain these academic records for which they have direct responsibility
Activities
i. A child left home for school and he does not Show up in the class, when marking the class register the teacher marked him present, later in the day the parent come to check the Child in the School. How effectively can this case be treated?
ii.
The head teacher of a school discovered that a teacher abused the use of corporal punishment on a erring Student. What are the necessary Solutions you as a head teacher will profer on this Case?
iii.
What are the appropriate steps you will take to tackle illegal collection (money and materials) among Students and teachers in your schools.
REFERENCES
Durosaro D.C (2007) management of School records. The crafts of Education manage D.C Durosaro, S. Ogunsaju (ed) Ilorin. Indemic print media.
Akubue, A. U (1991) Classroom organisation and manage A5-point, strategy Nuskka publisher Ltd.
Olagboye, A.A (2004) Introduction to Educational management in Nigeria. Ibadan: Daily graphics (Nigeria) limited
Yahaya L.A (2007) Records keeping. Guidance and councelling in junior secondary schools under universal basic education program Paper presented at Workshop for principal vice principal and selected teachers on records keeping, continuous assessment and management strategies in Kwara state junior secondary schools.

The influence of Exra-curricular activities on academic performance of secondary school students in Nigeria