Secretaries (Or Personal Assistants) On Nairaland

Hi Chy, which one is old fashioned? lol

I have always know one method, unless you have a new method, my method is thus:

1.  The Head, i.e Nairaland Secretaries Meeting Held on 14/4/07 at Nairaland Club, Lagos
2.  Attendance
3.  Abstent
4.  Apologises (if any)
5. Opening
(there could be adoption of last minutes here)
6. Matters Arising (From here, you create other headings depending on what is discussed)
7. Any other Business (mostly discussions that are apart from the agenda of the day)
8. Closing prayer.
9. Adjourment,i.e  place and date of next meeting.


Hope l never missed out any thing.

Hi Chy,  I hope the delay in replying to your post hasn’t caused you anything?

As my own little contribution, I understand a minute to be a record of the biz transaction at a meeting.  It should be brief but absolutely clear so that it can serve as a meaningful reference.   Below is a list of steps you can take to prepare a minute, hope its not 'old fashioned'   

1.   Name of the organization
2.   Type of meeting – annual, quarterly, monthly, department etc.
3.   Place, Date and time of the meeting.
4.   Attendance. 
5.   Preliminary activities; reading of minutes of the previous meetings, its adoption, apologies, and matters arising from the minute.
6.   Reports, unfinished business, new business and decision.
7.   Any other business
8.   Date of the next meeting
9.   Adjournment
10.   Closing.
It is advisable to write the minute shortly after the meeting to prevent the possibility of missing out some vital issues.

Goodluck!

Teena, am fine thx and how are you and work?  hope the fuel sacarcity/strike is not "chopping" all your money, as am experience over here.

Beau1, welcome back to the forum.

Chy, hope you will gather someting from all the steps above.

I guess this excel format should be the new fashion.
Its nice.

Cheers!

Thanks y'all, I am grateful for creating this,

App

Well i have read all the write-ups. I feel very honoured to have found myself in this profession. I have worked as a PA in my first job before i moved into telecoms to acquire more knowledge. I must say that your years of experience on the job has almost made you an authority if not an authority now. I started my new job sometime in August 2006 and till date am still trying hard to cope with the challenges of the job.

I applied as a Business Developer but i was interviewed as a PA. You may be wondering what is the relationship. I found it hard to believe myself. The interviewer viewed me as someone who could handle information because of my personality. By the way your personality at a PA matters alot. You are either firm or weak. I was asked which do i prefer to steal the employees time or teach the employees on how to use their time?

My answer was to first to teach them on how to use their time and secondly steak their time when a task is to be accomplished. The lady looked at me and said i would be best in the position of a PA rather than as a Business Developer.

Well am the errand boy due to the position in my unit, I work in a company where you meet with people daily and also have to attend meetings from almost morning till night. I resume at 6am and close at times 8pm depending on the meeting.

I would really appreciate it if we could exchange ideas often.

Thank you.

Hi Ojurere, welcome to our forum. lt's good having you here and thx for those wonderful contributions and luvly wishes.

l really love your contribution and answer to the question.  l was just imagining what the your response could be, l had never faced such a question before.  But what do you mean by "stealing their time  when the work is to be accomplished"?

Wow! you resume by 6am, when do you leave home? pls ooooo, they shouldnt over-work you.

Hope to hear more contributions from you.



@ Chy,

Thats a good format, but personally, l dont see it as a universally accepted format of writing minutes.  That should be a 'departmental format' which may not fit in, in another type of meeting.  If you are called upon to take minutes  e.g social gathering, surely this format will not be required and you may be at lost on what to do.

On the Birthday gift to your guy, yea, the cake will be a good idea, but dont deliver it yourself, engage the services of a courier company.  lt will look more thrilling to him. 
cheers. 

@ Ojurere that's a good tactics,  you are welcome to this wonderful forum.  We hope to learn more from you.

_{On the Birthday gift to your guy, yea, the cake will be a good idea, but don't deliver it yourself, engage the services of a courier company.  lt will look more thrilling to him.} 
 

Exactly! I wish I were around to take up the courier service and get my own cut.  
Anyway, @Chy, HAPPY BIRTHDAY TO YOUR  SWTHRT and please don't forget to cut and paste our own cake oooo

I LOVE THIS COLUMN I MYSELF AM A PA AND PRESENTLY AM BEGINNING TO THINK THIS MIGHT HAVE BEEN THE BIGGEST MISTAKE IN MY LIFE. ANY WAY READING THROUGH HAS KIND OF UPLIFTED MY SPIRIT AND GIVEN ME ONE OR TWO FACTS TO PUT IN THE JOB. SO TANXS SO MUCH & KEEP THE FLAG FLYING

Hello Corinth

welcome to our forum. It is amazing to hear from you saying it was almost a mistake. We shall appreciate it if you could share your experience with us. Am quite certain you would realise it was one of the best choice you have made in life.

HI PA,S AND SECETARIES,AM SORT OF AFRESH GRAD, AM 25 AND WORKING ,HOWEVER I GOT A JOB  OFFER AS  A PA FOR COMPANY RUNNING DIFFERENT THINGS,COULD AN EXPERIENCED PA GIVE ME INFO ON WHAT THE JOB ENTAILS,THE PROSPECTS OF  A PA, WAHT THE PAY PACK IS LIKE ETC AND THE ISSUE OF MEETINGS AM A BIT ON THE SHY SIDE,MUST I SPEAK DURING MEETINGS?? OR WHAT,  COS I INTEND ON TAKIN THE JOB

Thank for the information MyPeace.

Big Nero, welcome to our forum, am glad mypeace answered your questions. You would learn alot in this forum just try and read through other writeups in here. I wish you the very best in you new job.

Welcome on board.

Hi everyone,

am back 4rm my honeymoon,  gud to read 4rm our few members, welcome to d club. Hw is life generally? pls i need a help 4rm us. i av a friend dat is searching 4 a PA job pls my email addy is macimee@yahoo.com pls lets help each other
tnx.

Am adjusting to d married club life, is quite an experience. My prayer to us mostly those dat re believing God 4 their bone, in no time it will be a testimony n 4 us dat re already in it, we will build a mini-heaven rite in our homes in Jeus Name Amen.

All d best.

MyPeace, tnx i wld av loved to bt my scan is fault

What is happening? no word 4rm anyone, hope all is well

anyway dear pls do anyone av an idea wat a SPREADSHEET  in a graphic system is all abt? i dnt my boss asked me, i felt i shld kwn it pls i need your help.

Keep it up fellow colleagues. It seems all  of you are female secretaries. I am a male one. Though not in practice. The job is quite challenging. But be focused you will not regret.

@poster,
           why do i have the feeling that u have cut and paste the material u are sharing with us.its ok though, lol.