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Diary Of An SAP Implementation Team Member - Career - Nairaland

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Diary Of An SAP Implementation Team Member by Chybyke07(m): 1:31pm On May 06, 2011
DAY ONE
Just started SAP implementation in my company today.

Consultants from Malaysia are in charge.

Must say I am impressed with the credentials of the project manager. He has implementations in several Asian and European countries under his belt.


Today we had a presentation from the manufacturing BPO (Business Process Owner) giving us an overview of current manufacturing processes and his expectations from the project.

The consultants were also given a tour of the various factories.

Most of the other users already have their roles in the project defined.

However mine is not fully defined.
In case you are wondering I am an ICT professional.

More info tomorrow.
Re: Diary Of An SAP Implementation Team Member by Seun(m): 1:32pm On May 06, 2011
Nice. looking forward to reading this.
Re: Diary Of An SAP Implementation Team Member by AjanleKoko: 8:05am On May 07, 2011
Nice one, keep the updates coming!
Re: Diary Of An SAP Implementation Team Member by denzel2009: 11:05am On May 07, 2011
Subscribing smiley
Re: Diary Of An SAP Implementation Team Member by nnaiah: 7:29pm On May 07, 2011
Hope the project manager doesn't consider you to be a risk
Re: Diary Of An SAP Implementation Team Member by dlink: 8:37pm On May 07, 2011
Chybyke07 pls can talk offline, i want to get info from u pls. U can send me Ur contact, I will call u. Mine is 07063155483 or dlinkcommunication@yahoo.com
thanks
Re: Diary Of An SAP Implementation Team Member by sekulashe(m): 11:44pm On May 09, 2011
Hmm! This promises to be informative, I’ve always wanted to do SAP, Chybyke07 please can you send me any info that could be useful.
sekulashe@yahoo.com , 08039735142. thanks
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:27am On Jun 02, 2011
Day 2:
Presentation from Finance and Supply Chain BPOs.

They gave presentations on their current business processes and their expectations.
More info tomorrow.

Nnaiah what exactly do u mean by risk
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:36am On Jun 02, 2011
Day 3:
Today we had the project overview.

Objectives of the project:

To replace current legacy systems, spreadsheet applications and other disjointed systems/software being used by various processes viz supply chain, finance, operations, production etc

Company's master data will be centralized.

Training approach is train the trainer.

The system landscape will be centralized.
This means that we will have access to various offshore servers belonging to our affiliates such as Development server, QA Server, Business Warehouse(Reporting) etc

We will try as possible to avoid much customization.
the emphasis is on standardization to best practices.

More details tomorrow.
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 2:29pm On Jun 02, 2011
Day 3:
Project Overview
Objectives of the project:

To replace current legacy systems, spreadsheet applications and other software used by finance, operations, sales production etc

Centralization of master data.

System Landscape strategy: Centralized systems
This means that we will have access to offshore servers belonging to our affiliates for development, quality analysis and testing, business warehouse(reporting).

Things are shaping up.
Re: Diary Of An SAP Implementation Team Member by kokoA(m): 10:57pm On Jun 04, 2011
luvly post.
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 4:50pm On Jun 06, 2011
Day 4:
Project Folder Training
Project Files are stored in the project folder.
The need for proper documentation in a project of this magnitude cannot be gainsaid.

Some of the folders inside the project folder include:
Project Meta
Project Management
Change Management
Project Execution
Reference
Inputs
Templates
Pictures

Each team member was given a practical example of using the project folder and the right naming convention.

A document can have any of the following status:

a. Draft
b. Complete
c. Final

You can have many versions of the draft.

The final document is a complete version that has been vetted and signed of.

More to come,
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 5:02pm On Jun 06, 2011
Day 5:

Project Overview

Introduction of each team member with emphasis on
a. Name
b. Background
c. Passion
d. Hopes and Expectations

There was a team exercise during which we discussed:
Good things about current business processes
Issues with current business processes

There was a discussion on hopes and expectations of the project.

An expectation is a must-have.
A hope is a good to have. More like a wish.

Expectations include:
Well defined roles\permissions
Well defined work-instructions for each process
Adequate reporting
Full integration of all processes viz finance,supply chain, production etc

Hopes include:
Certification
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:04am On Jun 08, 2011
Day 6:

Project Risks and Mitigations

A risk is a real or perceived threat to the project.

There was a team discussion on possible risks to the project and also the mitigation.

Risks Include:
1. Lack of Commitment
2. Fatigue
3. Poor requirement elicitation
4. Unavoidable absense of key team member due to illness, resignation etc
5. System Failure
6. Unskilled personnel
7. Political instability
8. User perception of change
9. Lack of team spirit
10. Inadequate communication
11. Poor / Inadequate documentation

Mitigation includes:
Instilling the spirit of ownership and commitment
Provide timeout for vacation, rest, recreation
Ensure adequate backup for all components of the information system viz people, hardware, software, network, data

ETC,
More to come
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 3:50pm On Jun 08, 2011
Day 7
Document management

--Name Documents properly
--Version control (Draft, Complete, Final)
--name must be unique

Documents that are final and signed off become a blueprint

There are two types of documents
a). process Documents e.g. minutes of meetings

b). Content Documents - They describe something about the business e.g. business models


STAKEHOLDER ANALYSIS
Stakeholders include those who can positively or negatively affect our project and also those who will be negatively or positively impacted by the project.

We have formal and informal influencers.

We thoroughly analysed stakeholders into:
--Kind of support expected
--Communication preferences
--Likes and dislikes
--Project experience

We also broke them down into Process and Content people.

Process people are more flexible and likely to negotiate.

Content people are organized, follow rules, less flexible, structured and love details.

More to come.
Re: Diary Of An SAP Implementation Team Member by BAKAREAAT(m): 6:18pm On Jun 10, 2011
Hi Denzel 2009,
Please ,can you help with a good practice questions and answer
either online ,i planning to sit for SAP FI certification soonest.
Thank You.
Taiwo
Re: Diary Of An SAP Implementation Team Member by denzel2009: 6:25pm On Jun 10, 2011
BAKAREAAT:

Hi Denzel 2009,
Please ,can you help with a good practice questions and answer
either online ,i planning to sit for SAP FI certification soonest.
Thank You.
Taiwo

Send me an email.
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:05am On Jun 13, 2011
DAY 8

There was a discussion on Level 1 Business Scenario Modelling

Value Chain (Things we do)

Business Location Model (Plants etc)

Business Entity (Suppliers, Customers)

Business Portfolio (Products, Materials)


Level 1 is focused on the Goods, Money and Documents.

There will be several level 1 models and each model will have a unique title.
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:23am On Jun 13, 2011
Day 9

We analyzed and finalized the level 0 and Level 1 Business Scenarios.
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:49am On Jun 13, 2011
DAY 10:

IPOC ANALYSIS

IPOC MEANS
(a) INFRASTRUCTURE
(b) PROCESS
(c) ORGANIZATION
(d) CONTENT

We analyzed what will change in our infrastructure, processes, organization and content as a result of SAP implementation.

INFRASTRUCTURE - Faster servers
- Different OS (Unix or Linux)
- Database (Oracle 10g)
- Third party tools (Radio Frequency Scanners, Barcode Scanner)

PROCESS - Process refers to our way of doing things
Changes/Enhancements to process include:
-Automation of MRP (Material Requirement Planning)
-More Accurate FIFO valuation of inventories and realistic setting of standard cost price of items
-Workflow of local purchase order will change.
-And others too numerous to mention

ORGANIZATION -
There will be a lot of organizational changes / internal reorganization due to creation of new job roles.
There will be an enhancement in staff skill set because most manual processes will now be automated.

CONTENT -
Content refers to the details
They include changes in work-instructions for most tasks/processes.
Re: Diary Of An SAP Implementation Team Member by BSF: 8:27am On Jul 13, 2011
Chybyke07:

DAY 10:

IPOC ANALYSIS

IPOC MEANS
(a) INFRASTRUCTURE
(b) PROCESS
(c) ORGANIZATION
(d) CONTENT

We analyzed what will change in our infrastructure, processes, organization and content as a result of SAP implementation.

INFRASTRUCTURE - Faster servers
- Different OS (Unix or Linux)
- Database (Oracle 10g)
- Third party tools (Radio Frequency Scanners, Barcode Scanner)

PROCESS - Process refers to our way of doing things
Changes/Enhancements to process include:
-Automation of MRP (Material Requirement Planning)
-More Accurate FIFO valuation of inventories and realistic setting of standard cost price of items
-Workflow of local purchase order will change.
-And others too numerous to mention

ORGANIZATION -
There will be a lot of organizational changes / internal reorganization due to creation of new job roles.
There will be an enhancement in staff skill set because most manual processes will now be automated.

CONTENT -
Content refers to the details
They include changes in work-instructions for most tasks/processes.

Very Informative. Please what is ur company's name?
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:40am On Jul 13, 2011
Day 11

We discussed New Processes to be added to the project scope.
-- Real time production and product availability update.
-- distributors Inventory Management etc

We also discussed briefly on change and issue management.
Re: Diary Of An SAP Implementation Team Member by Chybyke07(m): 8:49am On Jul 13, 2011
Day 12

SAP Demo

Today consultants demoed the SAP ERP to project team members.

We understood the concept of clients, language, master data, documents, business warehouse, organizational unit etc

There were demos on
-- FICO (Finance and Control)
--SD (Sales and Distribution)
--PP (Planning and Procurement)
--SCM (Supply Chain)

Its getting more interesting
Re: Diary Of An SAP Implementation Team Member by wham(m): 9:17am On Jul 21, 2011
Nice work Chybyke07.
This are the kind of threads you get on websites for professionals like TechRebublic.
Re: Diary Of An SAP Implementation Team Member by Basildon1(m): 11:09am On Sep 23, 2011
nice
Re: Diary Of An SAP Implementation Team Member by AjanleKoko: 6:35pm On Dec 15, 2011
How did the SAP project go? Have you moved to actual implementation or still discussing requirements?
Re: Diary Of An SAP Implementation Team Member by kokoA(m): 4:45pm On Dec 22, 2011
Yea, where is the guy?

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