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Vacancy: School Secretary At Ikoyi by StreSERT: 11:31pm On Sep 25, 2021 |
Vacancy: School Secretary Our client, a reputable co-educational nursery and primary school at Ikoyi is looking to hire an experienced School Secretary immediately. Job Location: Ikoyi, Lagos Job summary: To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school including the proprietress, principal, staff, students and parents. Responsibilities Filing systems and database management • Set up and maintain filing systems for students and staff - paper and electronic • Create, maintain and enter information into databases • Locate and attach appropriate files to incoming correspondence requiring a response • Locate and provide data as requested Student and staff attendance • Track student and staff attendance • Notify parents of student absences • Process and track staff leave requests • Coordinate substitute personnel for absent staff members • Keep accurate staff and student attendance records and submit reports as required School processes and procedures • Manage school processes and procedures to ensure compliance with school regulations • Meet with new students and parents to complete registration and orientation process • Provide school-specific administrative support processes such as student services, locker assignments, activity forms • Maintain disciplinary tracking systems and files in accordance with regulations • Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff Schedules and calendars • Schedule and confirm appointments for staff members • Maintain appointment and event calendars • Coordinate meetings and events Financial duties • Prepare and submit bills for payment • Process purchase orders and verify invoices • Prepare and process accounts payable • Track expenditure for budget purposes • Receipt and deposit all monies collected from staff • Manage payroll functions including maintaining timekeeping records and processing and submitting payroll Reports • Gather and collate information to prepare data-related reports • Provide staff and stakeholders with accurate information regarding school operations • Produce reports in compliance with legal and administrative requirements Communications • Operate electronic mail systems and coordinate the flow of information internally and externally • Prepare and distribute appropriate communications including newsletters, emails and announcements • Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars • Compose, type and distribute minutes of meetings Front desk duties • Serve as a central information point to the public, students and staff regarding school-related matters and procedures • Answer incoming calls, provide information, direct calls where necessary and take messages • Greet visitors, handle inquiries and direct visitors to the appropriate destination • Read, sort and distribute incoming school mail Equipment and inventory • Operate office equipment including fax machines, copiers, scanners, printers • Maintain office equipment in good working condition • Track inventory and order supplies Education and Experience • A graduate of Secretarial Administration/Office Management • At least three (3) years’ secretarial experience from a well-structured school • Working knowledge of relevant electronic applications including Microsoft Office Suite • Knowledge of current office operations and procedures • Working knowledge of standard office equipment • Proficient in spelling, punctuation, grammar and other English language skills • Proven experience of producing communications and documents • Knowledge of school policies and procedures Salary: • Attractive and negotiable How to Apply: Interested and qualified candidates should forward CVs to ‘recruitment@stresertservices.com’ using ‘FST-SC’ as subject of the mail before October 20, 2021 |
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