₦airaland Forum

application closing date: 8th of jan, 2018.

offer still on.

Gbagada

marisdgreat:
What location pls? I am a computer literate and have ond in computer science

Hi

Hi

The Services of a computer literate office secretary urgently needed.

An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Office Secretaries generally work directly for organization or office management, and depending on their experience may also supervise other clerical staff.

DUTIES AND RESPONSIBILITIES

To keep an office running smoothly and efficiently, Office Secretaries perform many tasks. We analyzed several job listings to identify these core Office Secretary duties and responsibilities.

Answer Telephones

Office Secretaries are the office gatekeepers – they answer the phone, take messages or refer calls to appropriate staff member.

Maintain Calendar and Plan Meetings

Office Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes.

Handle Mail

Incoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists, and distribute information to staff.

Prepare and Edit Documents

As the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness and completeness, and insures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. They may also make travel bookings and prepare travel expense reports.

Maintain Databases and Filing Systems

Office Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.

Maintain inventory

The Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.

OFFICE SECRETARY SKILLS

Well-organized and detail-oriented, a successful Office Secretary must be able to multi-task and take instruction from many sources. Key traits for an Office Secretary are strong interpersonal skills and a positive attitude.

Core skills: Based on job listings we looked at, employers want Office Secretaries with these core skills. If you want to work as an Office Secretary focus on the following.

Knowledge of general office procedures
Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software
Ability to operate office equipment (fax, copier, mail, etc.)
Customer service experience
Ability to type at least 40 words per minute
Proficient in proofreading, spelling, grammar punctuation and math

EDUCATIONAL REQUIREMENTS

OND. or University Diploma

Ability to Work with all Social Media is an added advantage. Send your CV to careers@dakilogglobalresources.com and applicant should reside around Ggagada/Environs area of Lagos state.

Closing Date: 8th of jan,2018 Shortlisted candidate will be notified via mail for an online test on the 9th of Jan,2018.

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