DOCUMENT CONTROL OFFICER (LAGOS)

JOB FUNCTION
Will report to the QHSE Coordinator, Managing and tracking all company’s documents, and all drawings on a project within a master register and to ensure that any new revisions are transmitted to the relevant recipients as they are submitted

OBJECTIVE
To manage all administrative and technical documents of company to a much higher degree of reliability, for security, version, availability with a controlled reliable audit trail

KEY TASK
• Setting up a document control unit
• Generation of document control numbering system
• Registering of internal and external documents
• Maintain document control registers / documents for incoming and outgoing project documents
• Ensure that the latest revision and approval status of drawings are kept and updated continuously
• Maintain stick flies in an orderly manner
• Production of status reports for weekly / monthly meetings
• Ensure all hard and electronic copy distribution of controlled documents to focal point.
• Maintain documents for transmittal process for project documents
• Expedite and maintain acknowledgements to transmittals
• Expedite response to transmittals sent for review/comment
• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel
• Follow procedures and update document control procedures when necessary
• Manage the electronic and hard copy filing of project related to technical documentation
• Scanning, creations of CD’s and file manipulation
• Assure document quality to include completeness, accuracy and compliance with established procedures and updates
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Auditing
• Sending of drawing transmittals and submittals
• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document / drawing review process internally and externally



QUALIFICATION AND EXPERIENCE
A University degree in any social sciences, relevant certifications and ISO awareness course will be an added advantage.

2 years working experience in a related field

The candidate should also posses the following:

• Good communication Skill
• Problem Solving
• Innovative and Creative
• Strong Interpersonal Skills
• Computer Literacy
• Analytical Skills

Send CV to janet.gabriel@consultant.com expires on the 17th November 2012