₦airaland Forum

Our Client is an oil & gas organization located on the Island of Lagos.

Job Summary:
The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of hard copy or electronically stored documentation produced by the different departments of the organization in a timely, accurate and efficient manner.

Responsibilities & duties:
• Receive documents and store hard copies/electronic copies. This may include drawings, receipts, approvals, reports and related information in an orderly manner, in line with policies and procedures.
• Allocate and control the document numbering system for project works.
• Work with care to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
• Respond in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
• Scan image, organize and maintain documents, adhering to the company's document procedures; archive inactive records in accordance with the records retention schedule.
• Accurately updates information as required; assist with file migrations and audits.
• Assist Project Managers develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items; coordinates with the Project Manager to ensure project progress status integration are stored for record purposes.
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Ensure proper document control support is given to each project; produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as required by the user department.
• Perform document quality check in accordance to organizations document control procedures.
• Perform file backup to ensure proper storage and archiving of electronic registers.
• Responsible for training employees periodically on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Any other task assigned from time to time.

Job Requirements:

Education:
• Bachelors degree in either of the following; Computer Science, Information Management, Business Administration or Library studies or similar courses.
• Minimum of 5 years work experience in a similar role.

Skills & Competencies:

• Ability to work independently; must be focused and carry out assigned tasks in a timely and accurate manner.
• Must be detail-oriented, dependable and trustworthy since the role exposes the job holder to complex and sensitive documents.
• Ability to prioritize, manages time well, multitask and troubleshoot.
• Strong interpersonal, communication and customer service skills are also essential because the job holder will communicate with internal and external business partners.
• Must be computer-savvy and well-versed in Microsoft Office suite and other relevant programs
• Experience using a scanner is important; able to work in a fast-paced and deadline-driven environment.
• Hands-on experience in document management roles in Engineering, Procurement and Construction/Oil and gas projects for at least 5 years.
• Good command of written & spoken English and ability to prepare reports.


How to apply:
• Experienced candidates should forward CVs to ‘recruitment@stresertservices.com’ using ‘DC-Specialist’ as subject of mail before 5th March, 2017.