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Vacancy! - Jobs/Vacancies - Nairaland

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Vacancy! by joynoy: 6:39pm On Aug 02, 2017
A VOCATIONAL TRAINING school has vacancy for the following space in its head office in Surulere,Lagos.

(living within or near Surulere environs is an added advantage)

1. Administrative Officer

qualification : HND OR BSC

Administrative Officer Job Duties:

• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation.

• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
• Organize and supervise other office activities (school event planning etc.)
• Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
Select employees for special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results then oversee their output
• Keep abreast with all organizational changes and business developments

• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Completes special projects



Main Features of the Position
The School Receptionist is the first point of call for visitors to the school, staff and students. As the ‘face’ of the school the receptionist should be welcoming, personable, helpful and able to represent the School in a professional and friendly manner. In addition it is essential that the person for this role is organized, able to multitask, work flexibly and have a ‘can do’ approach to work, as no two days are the same. The receptionist is also required to assist the Administrative Manager with various administrative tasks, requiring a good level of IT skills.
Key Responsibilities
• To act as the first point of contact for the school: welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner in order for creating a good image of the school and ensuring that appropriate actions are taken in a timely manner.
1. Ensuring the safety and security of the school at all times, Ensuring that all visitors sign in and take a visitor badge where necessary.
2. Communicating with students regarding all aspects of school life, receiving and passing on information, between student and teachers, including phoning students to ascertain reasons for absence.
3. Assisting with all admissions related tasks, including preparations for and assistance at school events taking calls and recording details of enquiries from prospective new students.
4. Maintaining and updating school information records and databases.
5. Receive, sort and distribute all packages, deliveries and mail.
6. Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.
7. Ensuring that the reception area is kept smart and tidy and that noticeboards are kept up-to- date.
8. To assist with the ordering of stationery, materials and resources and ensuring that stock levels are maintained.
9. WRITING AND GETTING TOPICS FOR WEEKLY SCHOOL BLOG AND POSTING OF BLOG ON SITE, monthly e-Bulletin and other school notices, posters and school publications.
10. Assisting with various administrative tasks and duties, utilitising word, excel, outlook email and the school database updated. (Training will be provided)
11. Able to perform basic arithmetical calculations (addition, subtraction, multiplication and division of whole numbers, fractions and decimals).
12. Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months.

This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties as discussed and directed by the Management.


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