Our client a reputable construction firm is looking to fill the role of a PERSONAL ASSISTANT (foreign exposure required)

LOCATION: Ikoyi, Lagos

EXPERIENCE: 10 YEARS

SALARY: VERY GOOD

RESPONSIBILITIES

•             Plan & Schedule events, meetings, appointments. Also scheduling company calendar and updating as needed.

•             Preparing financial statements, budget & expense reports, memos, invoices letters, and other documents. Handling basic bookkeeping tasks.

•             Improving systems & reviewing process by conducting research. Managing and reviewing filing and office systems on a regular basis to correct errors

•             Carry-out professional administrative duties such as composing and preparing correspondence, transcribe notes, managing an active calendar of appointments, preparing & compiling documents for meetings, attend meetings and taking action points & writing minutes.

•             Administratively support HR in recruiting domestic and other administrative staff that may be needed.

•             Manage ad-hoc duties when needed

•             Ensure high efficiency in administrative activities and secretarial services

•             Must get a huge kick out of organizing someone else and contributing to a bigger picture of excellence

•             Proficiency in collaboration and delegation of duties

•             Responding accurately to emergencies or urgent issues as and when required

•             Ensure effective maintenance of utilities for uninterrupted supply

•             Should have a sound understanding on the matters of the GMDs businesses. This requires strong & determine Communication skills, Interpersonal Relationship Building skills, Problem-Solving skills, Critical & Analytical thinking skills, self-managing and should have a thick skin to take the feedback and come up with new ideas using the feedback.

•             Acts as a liaison between the GMD & the Clients.

•             To manage & follow-up the GMDs contacts and maintain a good rapport with all the stakeholders.           

•             Accomplishment of Goals & Objectives - Ability to gather clear understanding of GMDs goals to ensure progress towards goals. Should be a compassionate & integrity-filled while accomplishing the goals and objectives of the GMD

•             Highly Resourceful- Should be an ingenious enough to overcome the difficulties in a quick and clever way

•             Should have a proactive/flexible approach to all tasks & situations for the risk mitigation. Proactive and enthusiastic towards the work.

•             Able to sit, walk, stand for long hours at a time

•             Ability to maintain office and home inventory and supplies by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing & expediting orders for supplies by raising requisitions and verifying all receipts of supplies

•             Sourcing & ordering of all items for GMD’s personal needs at home and office

•             Creating, updating, and maintaining records and databases. Secure information by completing database backups. Provide historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions

SKILLS

Excellent communication skills-written and verbal skills
Strong active listening & observational skills
Decisive with excellent analytical & critical thinking skills
Exceptional organizational and time management skills; ability to prioritize
Willingness to learn and to grow with the company and motivated to take on additional responsibilities and solve problems
Self-directed and able to work without supervision
Highly organized multi-tasker who works well in a fast-paced environment
Tech savvy
Calm & Professional Demeanor
Self-development

APPLICANT MUST HAVE A PROXIMITY TO THE ISLAND


CVs should be sent to Lizzy.bika@willessolutions.com