Enterprise content management (ECM) is a set of defined processes that allow a corporation, agency or organisation to obtain, organise, store and deliver information crucial to its operation in the most effective manner possible.

A primary goal of ECM is to eliminate ad hoc processes that can expose an organisation to regulatory compliance risks and other potential problems. Full-function ECM systems include features such as document and records management, content taxonomies, auditing capabilities, check-in/check-out and other workflow controls and security mechanisms.

An effective ECM can streamline access, eliminate bottlenecks, optimise security, maintain corporate integrity and minimise overhead. The first step is to document all the types of content that the organisation deals with, the business processes it's part of and who handles it. ECM software tools can be used to identify duplicate and near-duplicate content, allowing the organisation to keep a few copies of a particular piece of content instead of hundreds.

ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches, and regulations designed to prevent them have made effective information governance essential not only for compliance reasons but also to help protect the organisation's reputation. Enterprises also need to manage content effectively for integration with business intelligence/business analytics applications that help them to use the available information to guide business decisions.


For free analysis of your Document Management System and a look at our ECM solution, you can contact us via our website at www.tecres.com.ng or send an email to enquiries@tecres.com.ng or call on (+234) 013427176, 08020619478

So, how for example is this applicable, to an Independent Entertainment Productions outfit comprising a TV Station, an Interactive Web Portal with active social media profiles and a Public Relations/Advertising Arm with interests in going into Wide Area Digital Signage advertising?

chachanga:
So, how for example is this applicable, to an Independent Entertainment Productions outfit comprising a TV Station, an Interactive Web Portal with active social media profiles and a Public Relations/Advertising Arm with interests in going into Wide Area Digital Signage advertising?

Agencies today are faced with the increasingly difficult task of winning new business. Agencies now deal with larger volumes of content than ever before which can make relevant information difficult to locate. Agencies are also doing more business around the world, employee attrition rates are increasing, file types are evolving, and agency personnel are more mobile. In addition, the time window for successful RFP responses continues to shrink. More than ever employees need instant access to agency content.

According to Alexandra Wood of Havas Worldwide - one of the largest integrated marketing communications agencies in the world "we are putting user-friendly systems in place to help people within our organization find the information they need, when they need it.... creating easy-to-navigate systems that align with their users’ needs impacts their competitive advantage."

According to Brian Cristiano, CEO and Creative Director of BOLD Worldwide "At BOLD, we use a state-of-the-art dashboard where we consolidate information and data we deem important to us and our clients."

Electronic Document Management System helps Organizations to capture, store, organize, secure, index and search any documents that Advertising Agencies, Public Relations Companies, Media Houses, Media Monitoring Agencies and other organizations that are required to do a systematic Media Monitoring. The salient aspects of #EDMS #ECM Solution are:
1. Distributed Capture for capturing News Clips from various National and Regional Publications
2. Masthead Support
3. Logical organization of News Clips
4. Automatic notifications and User Specific Dashboards
5. Powerful Search and Retrieval Mechanism
6. Media Coverage Analysis and Reports
7. Export Options and delivery by CD
#EDMS #ECM solution helps in Archival of News Clips for future retrieval; Auto Notification on Clips; Clips become searchable on various criteria; Searchable CD; Self Branding, Option to provide a self service system to end Clients.

Tecres:


Agencies today are faced with the increasingly difficult task of winning new business. Agencies now deal with larger volumes of content than ever before which can make relevant information difficult to locate. Agencies are also doing more business around the world, employee attrition rates are increasing, file types are evolving, and agency personnel are more mobile. In addition, the time window for successful RFP responses continues to shrink. More than ever employees need instant access to agency content.

According to Alexandra Wood of Havas Worldwide - one of the largest integrated marketing communications agencies in the world "we are putting user-friendly systems in place to help people within our organization find the information they need, when they need it.... creating easy-to-navigate systems that align with their users’ needs impacts their competitive advantage."

According to Brian Cristiano, CEO and Creative Director of BOLD Worldwide "At BOLD, we use a state-of-the-art dashboard where we consolidate information and data we deem important to us and our clients."

Electronic Document Management System helps Organizations to capture, store, organize, secure, index and search any documents that Advertising Agencies, Public Relations Companies, Media Houses, Media Monitoring Agencies and other organizations that are required to do a systematic Media Monitoring. The salient aspects of #EDMS #ECM Solution are:
1. Distributed Capture for capturing News Clips from various National and Regional Publications
2. Masthead Support
3. Logical organization of News Clips
4. Automatic notifications and User Specific Dashboards
5. Powerful Search and Retrieval Mechanism
6. Media Coverage Analysis and Reports
7. Export Options and delivery by CD
#EDMS #ECM solution helps in Archival of News Clips for future retrieval; Auto Notification on Clips; Clips become searchable on various criteria; Searchable CD; Self Branding, Option to provide a self service system to end Clients.

Thanks for taking the time to respond, I appreciate the effort.
In fact, also did a little reading up on it myself. We'd been discussing enterprise level archival systems on mgt level for a while with all the core I.T boys chirping this and that. I just needed to be able to make informed contributions as per all their geek-talk.
Will make contact with you at the appropriate time.
Thx once again

chachanga:


Thanks for taking the time to respond, I appreciate the effort.
In fact, also did a little reading up on it myself. We'd been discussing enterprise level archival systems on mgt level for a while with all the core I.T boys chirping this and that. I just needed to be able to make informed contributions as per all their geek-talk.
Will make contact with you at the appropriate time.
Thx once again

You are welcome. You can also find more Interesting articles to help you make meaningful contributions on our blog http://tecrestechnologies..com.ng
Our Facebook page too: Tecres Technologies

Check articles like : 8 Must-haves Features for Every Document Management System,
Why I should scan my records, Increase Productivity with Paperless Approval and Payment Processing.

Looking forward to hearing from you soon

Scanning, also known as document imaging, can help you deal with the rapidly increasing burden of maintaining your organization’s paper archives. Scanning allows you to convert paper documents into electronic images that can be accessed by computer, making it easier to manage millions of documents and retrieve the right one in seconds. Scanning documents requires much more than just running them through a scanner and sending them into your computer system. Efficient scanning saves time and results in an organized and functional repository.

How Will Laserfiche Benefit My Organization?
Picture this familiar scenario: An employee has misplaced a crucial document, and your team needs it now.

You’ve searched everyone’s office, and practically turned the building upside down in hopes of finding it. Time is running out. Other important processes are stalled and waiting on the retrieval of this document to move forward. Sounds like a headache, doesn’t it?

With Laserfiche, you’ll avoid nightmare-inducing occurrences like the one we just described. In fact, you’ll be able to capture, secure and automate documents from day one. A user-friendly interface makes it easy to manage all organizational content throughout its lifecycle with your desktop computer, scanner or mobile device; all it takes is one application.

Laserfiche can be used to keep track of everything from business expenses to project feedback. Users have the freedom to design and configure forms without the assistance of a developer, saving time and money.

To further streamline the process, you’ll be able to automatically pull up personal information from primary apps and approve forms by simply hitting reply on email notifications. User credentials maintain confidentiality and security. Authorization may be provided to users inside and outside your organization for easy sharing and collaboration.

Digital signatures allow users to sign off on reports. Files can be attached to these forms and submitted all from the Laserfiche interface, eliminating the need for multiple programs and processes.

If you’re wondering what else Laserfiche can do for your organization, check out the following benefits:

Accelerated business processes
Organized and prioritized user tasks
Enhanced flexibility and adaptability as an organization
Consistent and reliable information
Improved performance through increased visibility
Report progress transparency with status updates and progress bars
Failsafe security and auditing features
Efficient record management
Instant search and retrieval of content
Document management in one central location

Ready to free your organization’s critical data from physical documents and PDF files? Contact Julius Macaulay ENQUIRIES@TECRES.COM.NG

(+234) 013427176, 08020619478, 08139669536
TECRES.com.ng

Document Digitization – Not An Expensive, All-Or-Nothing Leap
Every business has documents that they must maintain for legal compliance, and operational business needs, including contracts, legal filings, personnel files, and even marketing materials.
As time passes and the business grows, the sheer volume of documents that are generated and stored regularly can overwhelm a traditional filing cabinet system.
Although many companies look for document storage solutions for their physical records, the most efficient way to manage paperwork is to create digital copies of their important files and store them on shared drive, portable hard drive, on-site document management system or on the Cloud.
Every important company record or document can be scanned and converted to digital files (digitization) because it provide quick access and instant backups (disaster recovery and business continuity) for a business’s entire collection of records.
Why a Document Digitization Is Beneficial
Reducing paper dependency and inefficiency doesn't have to be an expensive, all or nothing leap. By inserting affordable scanning, storage and paper to digital uploading into existing processes, organisations can progressively move to digital records while retaining the option of outputting key documents to paper chart.
Transitioning to digital records from a traditional or offsite file storage system has a several advantages:
Space: Anywhere from 1 to 3 filing cabinets can be stored on 1 gigabyte of disk space. This frees up a little over 3 square feet of office space.
Time: On average it takes 10 minutes to get up; go to a filing cabinet; find a file; find a document, process it (copy, fax or scan and email) and then return the file to its proper location. You do that just 6 times and you waste an hour. Time is money. Electronic file retrieval takes under 30 seconds and is done without leaving your desk. You can print a copy, email or fax from your computer.
Safety: You cannot spill coffee on, smear, tear or lose your original document. And if someone else loses the document that you sent, you can easily resend it.
Compliance: All of your documents are available for compliance inspection electronically. Compliance can inspect your file without removing them from your system so you work without interruption.
Disaster recovery and business continuity: Documents are backed up to a remote location weekly, daily or hourly and easily for disaster recovery. An electronic document management system functions as an automatic insurance policy against loss or damage to your files.
How to go about it?
Tecres Technologies Bulk Document Scanning (on and off site) is a professional services helping organization to transform manual paper records and conversion of back office operations to digital records.
Tecres Technologies can help you;
Collate – group and classify all documents
Sort – arrange and label all documents to remove duplicates
Index - create metadata of each documents in a spreadsheet (Document title, type, date and other key fields)
Digitize - scan each documents arranged in a chronological order using accepted index fields for digital preservation
Migrate - present digitized records in appropriate storage media, and or solution.

To get started, fill out the form at www.tecres.com.ng, send us an email at enquiries@tecres.com.ng or give us a call on +234 802 061 9478. Within minutes of receiving your request, you will have free quote from us.
If you’d like to learn more about document digitization or electronic document management systems, check out our blog!

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