I Have My Eye On You
For the most part, a piece of machinery or area of your facility only has a finite number of things that can go wrong with it. Most of that we can plan for, but not all of it. Because of this, a visual inspection of building grounds and equipment (preferably on a schedule) is key to your preventative maintenance plan. Take the time to check your machinery and facility thoroughly. Look for warning signs such as chipped paint, water leaks, creaky doors, and so forth. Spending the time to catch small problems before they become large will more than pay off in the end.
Assess Your Assets
Another important step to a great preventative maintenance plan is creating an asset list. Draw up a list containing every piece of equipment under your care, and then make notes about each of them. For instance, if your facility has a water heater, how old is it? What is the product life expectancy? How long is the warranty? Who do you call if the equipment breaks? Where do you find spare parts? What condition is it currently in?
If you don’t have an inventory list, you can’t tell what is missing and you can’t stick to your maintenance schedule.
Crack the Whip
Handing out work orders willy-nilly does not always cut it. Having technicians assigned to specific tasks and holding them accountable for said tasks is another smart way to keep on task. Don’t just randomly have a stack of work orders for employees to handle – give each person a specific job. This helps avoid the confusion of “Oh, I thought he was doing it” situations.
Take Advantage of Technology
The best tip I can give you is this: Get yourself a computerized maintenance management system. It is the number one thing you can do to help ensure that your maintenance plan stays on course. Without one, you may as well be a ship without a compass.


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