Adata C-Track limited is a leading security tracking firm with affiliation to MTN Nigeria and digicore south Africa.
They are looking to hire an Executive Secretary. the candidate must possess the following skills and qualifications.


JOB DESCRIPTION

EMPLOYEE NAME:

JOB TITLE: EXECUTIVE ASSISTANT

JOB PURPOSE: To provide high level executive support to Executive Director Operations and both administrative/executive functions.

REPORTING RELATIONSHIP: Reports to the Executive Director Operations

JOB RESPONSIBILITIES:
• Working closely with the Executive Director, provide high calibre executive support and play a pivotal role within the organisation.

• To provide full range of support services to the Executive Director as follows.

1. Manage and maintain an overview of Executive Directors dairy in order to maximise effectiveness of working time and to ensure engagements take forward business priorities as well as take into account other competing demands such as, the needs of offices and clients.

2. Develop a good understanding of, and demonstrable commitment to ADATA INVESTMENT’S Mission, Vision, Values and areas of work to assist the Executive Director in balancing his internal and external priorities.

3. Assist Executive Director in monitoring email and flagging up potential issues that require urgent attention.


4. Manage information flow to and from the Executive Director ensuring information is filtered, flagged or directed appropriately.

5. Ensure the provision of a high quality, responsive and professional service to both internal and external communications (staff, callers, emails and correspondence and visitors.

6. Oversee and arrange all logistical aspects of meetings, visits and travel arrangements for the Executive Director.

7. Manage all administrative needs linked to the Executive Directors work and office including compiling and processing expenses, acquiring or maintenance of equipment, proactive monitoring and updating of the Executive directors contacts databases.

8. Develop, maintain and review paper or electronic knowledge management systems to support and enhance information storage/retrieval, dissemination and confidentiality (where appropriate), liaising internally where appropriate.


SKILLS REQUIRED

• Effective and proven interpersonal skills.
• Communication skills
• Planning and prioritising skills.
• Multi-tasking skills.


EDUCATIONAL REQUIREMENT

• A good first degree in Humanities or Arts/Business Administration.

send your application and CV to doheneyservices@gmail.com or skidino4su@gmail.com.
only shortlisted candidates will be contacted.