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Nairaland Forum / Nairaland / General / Jobs/Vacancies / Vacancy For An Office Manager: Northerner Preferably (533 Views)
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Vacancy For An Office Manager: Northerner Preferably by topseagirl(f): 2:41pm On Jun 25, 2009 |
Ref 001 (The position is in Lagos) SUMMARY OF THE OVERALL JOB ASSIGNMENT Reporting to the Head, Human Resources as the chief admin officer, the Office Manager will be responsible for coordinating all administrative and support staff across a broad range of activities, including facility management, business transactions, document management, logistics and planning. Our CLIENT is a rapidly growing global institution and actively seeks applicants with strong professional and personal values MAIN ACTIVITIES/RESPONSIBILITIES FACILITIES MANAGEMENT Ensure proper tracking and maintenance of Corporate Office assets (A.C, Computers, Printers, Photo copier, Telephone etc) Liaise with landlord(s), facilities vendors, repairmen and service providers to ensure timely and effective repairs, maintenance or upgrade activities LOGISTICS AND PLANNING Organize meetings and appointments: manage meeting facilities (scheduling/notices, attendance, location) and equipment (arrangements, rental/return) for all meetings holding in the corporate HQ Arranging Travel (Local and International): Handle all logistics for HQ personnel travel, as well as logistics for visits to HQ by personnel from the subsidiaries, business partners and invited guests Purchasing: manage the purchase process for assets, including sourcing, dealing with vendors, negotiations and product confirmation Order and purchase office equipment, stationary and supplies, based on appropriate approvals Develop, implement and manage secure filing systems (hardcopy and electronic) for the Corporate HQ. Manage redundancy and disaster recovery planning processes Logbook: Manage Logbook for Corporate HQ pool drivers and cars ADMIN COORDINATION Ensure required facilities are put in place for the company’s new – hires (Printing of complimentary cards, purchase of phones, creation of Group email account etc Serve as a single point of contact (SPOC) for interfacing and communicating with the Support Team Ensure coverage of the Front desk and corporate phone lines from 7:30 am through 5:00 pm on weekdays (excluding holidays) Supervise and coordinate admin and support staff Filing: Develop, implement and manage secure filing systems (hardcopy and electronic) for the Corporate HQ On-boarding: Ensure required facilities are put in place for the company’s new – hires (Printing of complimentary cards, purchase of phones, creation of Company email account e.t.c. Reception: Ensure coverage of the Front desk and corporate phone lines during business hours Compile and/or distribute periodic management and status reports as appropriate Send out Staff attendance notification to all staff Send out meeting notifications to all staff as the need arises CENTRAL PURCHASING Imprest: Track and manage imprest for the HQ Vouchers: Collate and compile vouchers for all office expense incurred Forecasting: Develop monthly forecast for HQ (non-department-specific) expenses and manage the Corporate HQ budget Disbursement: Disburse funds for paying of bills, purchase of items and other office related expense (below threshold) Purchasing: manage the purchase process for assets, including sourcing, dealing with vendors, negotiations and product confirmation o Order and purchase office equipment, stationary and supplies, based on appropriate approvals o Crediting of staff phone lines on a monthly basis VENDOR MANAGEMENT (UTILITIES) Issue Resolution: Resolve all complaints, service issues and discrepancies with vendors Payments: Raising Memo’s for payments of utility bills and other bills from service providers. JOB SPECIFICATIONS EDUCATION QUALIFICATIONS Bachelor’s Degree in Public or Business Administration or other related discipline EXPERIENCE: At least three-five years experience in an Administrative capacity KEY COMPETENCIES REQUIREMENTS: KNOWLEDGE AND SKILLS Work requires professional written and verbal communication and interpersonal skills. Ability to participate in and contribute during group meetings. Ability to multitask efficiently TECHNICAL COMPETENCIES: Proficiency in Microsoft Office Suite– Word, Excel, Powerpoint, Outlook Exposure to Asset management / Admin package Competent in Logistics management and planning Competent in resource allocation and management Ability to manage artisans and vendors effectively BEHAVIORAL COMPETENCIES: Strong interpersonal skills Effective team member Result-oriented Strong attention to detail Good analytical skills Deadline driven Professional demeanor Confidentiality CANDIDATES FOR THIS POSITION SHOULD PREFERABLY BE FROM THE NORTHEN PART OF NIGERIA. INTERESTED & QUALIFIED CANDIDATES SHOULD SEND THEIR CVS TO THE EMAIL ADDRESS BELOW BEFORE 30TH JUNE 2009. EMAIL: tope.olaleye@veglobal.org thank you |
Re: Vacancy For An Office Manager: Northerner Preferably by tayoTFC(m): 3:44pm On Jun 25, 2009 |
what about the accoutant job in ijebu ode , construction company) tope |
Re: Vacancy For An Office Manager: Northerner Preferably by topseagirl(f): 3:48pm On Jun 25, 2009 |
The client company has put that on hold due to some in-house issues they had so there's nothing we can do here except wait and see what they decide. |
Re: Vacancy For An Office Manager: Northerner Preferably by tayoTFC(m): 9:07am On Jun 26, 2009 |
ok, anyway am still interested shall. |
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