JOB DESCRIPTION (SECRETARY)

• Manage the day-to-day administration of the DIRECTOR ’s office and diary
• Develop and maintain an efficient documedocumentationiling (electronic and hard) process
• Write minutes of meetings and produce memos of such for review
• Manage sensitive matters and information regarding peculiar issues within the department
• Cross-examine documents for the DIRECTOR ’s review to ensure quality control and compliance to policies
• Handle the DIRECTOR ’s internal and external designated correspondence
• Liaise with the Accountant/Admin manager, and business unit as necessary
• Collate daily, weekly and monthly activity reports as required from for the DIRECTOR ’s review
• Process all requisitions for the DIRECTOR ’s office
• Prepare and perform quality control checks on presentations, to ensure proper formatting and elimination of errors
• Respond to queries and requests on non-technical issues and escalate to the DIRECTOR  where necessary
• Ensure & coordinate relevant & adequate logistics for the DIRECTOR  and other events connected to the DIRECTOR ’s office
• Make efficient travel arrangements as required for the DIRECTOR ’s office

Minimum Requirements
Education: 
A good first degree preferably in any Management course


Experience:
• 2 - 3 years experience in an administrative capacity in a reputable company
Experience in administrative support for a top management personnel of a reputable company, with local and international operations will be an advantage


All applications should be forwarded by email to:
drmanltd@yahoo.com or simeonmukoro@gmail.com  application closes on the 22nd of January 2010