INTERNATIONAL FEDERATION OF RED CROSS AND RED CRESCENT SOCIETIES RECRUITMENT | MARCH 2018
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
We are recruiting to fill the following vacant positions below in Abuja:
Job Title: Cashier – WC Cluster
Vacancy No: IFRC02164
Location: Abuja
Duration:09 months
Category of Staff: National Staff
Grade: To be determined

Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement.
The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners.
The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut). The Abuja based office is the hub to support West Coast Cluster and has a status agreement with Nigerian government. The position is located in the Finance and Administration Unit.

Job Purpose
Reporting to the Senior Finance and Administration Officer, the Cashier will provide support to the Senior Finance and Administration Officer unit on treasury services.
Job Duties and Responsibilities
Internal Control and Risk Management:
Responsible of the Petty cash Custody and payments in line with the office Petty cash Policies and payment memo
Financial Reporting:
Prepare Journal of provisions Working Advance and input into CODA
Run monthly exception reports to support the account closing routine.
Financial Management:
Preparation of all bank payments (Working Advances)
Prepare payments (PBN) journal and input into CODA
Prepare payment (POF) and receipts(ROX) journal and input into CODA
Ensure the management of an efficient filing system within the Finance Unit.
Support:
Assist in the communication and enforcement of all financial and administration policies and procedures, especially on Treasury related matters
Support the monitoring of staff private expenses to ensure refund
Support in the Field Returns consolidation (WANS) and input into CODA
Education
University Degree in Business Administration, Commerce, or any other relevant fields plus full professional accountancy qualification – Required
Experience:
At least 1-3 years in similar positions – Required
Knowledge, skills and languages:
Ability to write basic Financial Reports – Required
Practical Knowledge of computers (Windows, Spreadsheets, word processing, e-mail) – Required
Able to work in a team – Required
High degree of integrity, discretion and personal conduct – Required
Flexible and Adaptable to changing working conditions – Required
Self – motivated, with good judgement and initiative – Required
Able to prioritise and meet deadlines – Required
Good verbal and written communication skills – Required
Fluency in written and spoken English – Required
Good command of another IFRC official language (French, Spanish or Arabic) – Preferred
Competencies and values:
High degree of integrity, discretion and personal conduct
Flexible and adaptable to changing working conditions
Self-motivated, proactive with good judgement and initiative
Excellent interpersonal and written communication skills
Ability to prioritise, meet deadlines and work under pressure
Attention to detail
Able to work in a multicultural team
Good inter-personal skills
Able to work under minimum supervision
Good stress management


Job Title: Administration Officer – WC Cluster
Vacancy No:IFRC02163
Location: Abuja
Duration:09 months
Category of Staff: National Staff
Job Purpose
Under the supervision of the Finance and Administration Delegate, the incumbent is responsible for providing high level support to the West Coast Cluster Office on various administrative issues to ensure efficient and effective running of the West Cluster Office on day-to-day operation.
Job Duties and Responsibilities
Internal Control and Risk Management:
Coordinate outsourced functions such as housekeeping, conferencing, gardening and catering to ensure cost effectiveness and service delivery in accordance with agreements
keeping track of Lease agreements for the houses, taking note of which leases have expired, need to be renewed, sorting out any issues raised and keeping the records up to date.
Ensure that all in-coming international staff are well facilitated, and that they return all equipment, assets and any other property in their possession before they are signed off.
Draft and keep up-to-date procedures and guidelines on housing, telephone, travel and other administrative processes as necessary and promote adherence to them.
Safeguard contracts signed by the office and service providers.
Safeguard fixed assets and maintain a robust and updated asset management register.
Coordinate and manage mobile phone bills and telephone lines.
Maintain an updated inventory of office stationery.
Ensure all utilities are settled in time and there are no service disruptions.
Work with security delegate to enhance security in the premises.
Work with the security delegate to ensure proper custody of office keys and necessary duplications are being made.
Maintain accurate registration of assets and property of the Regional office
Reporting:
Prepare monthly reports in relation to telephones, and housing and hand it to the Finance and Administration Delegate
Prepare monthly reports in relation to facilities, telephones and housing.
Financial Management:
Follow up on payments to avoid service disruption
Monitoring:
Oversee management of telephone lines including direct lines and mobile phones, monitoring, monthly costs and liaising with Senior IT/Telecom Officer and Finance in obtaining reports.
Ensure that all in-coming international staff are well facilitated to settle in Nairobi and that they return all equipment, assets and any other property in their possession before they are signed off.
Processing and monitoring of all the payments originating from the department.
Support:
Support for programmes in sourcing and managing workshops, travel, visa and accommodation issues in collaboration with the protocol officer.
Work with Finance and all departments to maintain strong Archiving system.
Administration:
Provide efficient and timely administrative support to the in office management
Oversee the maintenance of office inventory on a regular basis, conduct and finalize overall inventory update
Support Finance and Administration Delegate in reviewing and preparing admin procedures
Undertake specific projects and activities including responsibility for their planning, delivery and results, as delegated
Coordinate outsourced functions such as housekeeping, gardening and catering, ticketing to ensure cost effectiveness and service delivery in accordance to signed agreements.
Ensure all required fittings in delegates houses are facilitated procedural, timely and value for money considered at all levels.
Manage Abuja Cluster office supplies. promote efficient usage and eliminate waste
Ensure that cleanliness is maintained in the office and its environs as well as the organization vehicles.
Ensure that proper waste disposal is practiced always.
Requirements
Education:
Bachelors Degree in Business Administration, Economics, Commerce, or any other relevant fields Required
Experience:
3-5 years relevant working experience in administration Required
Minimum of 3 years’ experience in driving (manual gears) Required
Work experience with other international organisations, large NGOs and/or governmental development agencies, multi-cultural environment Required
Previous experience within RCRC Required
Knowledge, skills and languages:
Strong communication skills Required
Computer Literate Required
Ability to work under pressure and to deadlines Required
Flexibility Required
Accuracy and fine attention to detail Required
Organised and self-starter in work prioritising Required
Tact and diplomacy Required
Excellent customer service Required
Fluently spoken and written English Required
Good command of another IFRC official language (French, Spanish or Arabic) Required
Competencies and values:
Communication
Collaboration and Teamwork
Judgement and decision making
NS and Customer Relations
Creativity and Innovation
Building trust


Job Title: Finance and Administration Archivist – WC Cluster
Vacancy No:IFRC02165
Location: Abuja
Duration: 9 months
Category of Staff: National Staff
Grade: To be determined
Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network
The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement
The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises
The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies
The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners
The Secretariat’s headquarters is organized in three main business groups:
Partnerships, including Movement and Membership;
Programs and Operations; and
Management
The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut)
The Abuja based office is the hub to support West Coast Cluster and has a status agreement with Nigerian government. The position is located in the Finance and Administration Unit.

Job Purpose
Reporting to the Finance Officer, the Finance and Administration Archivist will provide support on administrative services for the archiving of the documents and ensure an efficient and effective filing system of the Finance and Admin Department in Abuja office.
Job Duties and Responsibilities
Specific tasks include but are not limited to:
Internal Control and Risk Management:
Ensure up to date, efficient and effective filing of all financial and administration documents.
Compile and prepare the finance and administration documents for all ongoing month end closure documents.
Ensure that after month end all documents are in order and timeously sent to the Dakar Regional office on a monthly basis.
Check and ensure completeness, correctness and validity of all the CODA documents on file.
Ensure that no finance documents are misplaced and removed from the IFRC Finance files. Maintain a tracking system for all the financial documents within finance department.
Financial Reporting:
Prepare the monthly CODA documents list checklist
Financial Management:
Assist in the payment process to ensure that documents coming into finance for payments (cash and bank payments) are in good order and in respect of the IFRC procedures before the Finance Assistant proceeds with the payments.
Support:
Assist in the communication and enforcement of all financial and administration policies and procedures
Education
University Degree in Business Administration, Commerce, or any other relevant fields plus full professional accountancy qualification required.
Experience:
At least 1-3 years in similar positions required.
Knowledge, Skills and Languages:
Ability to write basic Financial Reports Required
Practical Knowledge of computers (Windows, Spreadsheets, word processing, e-mail) Required
Able to work in a team Required
High degree of integrity, discretion and personal conduct Required
Flexible and Adaptable to changing working conditions Required
Self – motivated, with good judgement and initiative Required
Able to prioritise and meet deadlines Required
Good verbal and written communication skills Required
Fluency in written and spoken English Required
Good command of another IFRC official language (French, Spanish or Arabic) Required
Competencies and Values:
High degree of integrity, discretion and personal conduct
Flexible and adaptable to changing working conditions
Self-motivated, proactive with good judgement and initiative
Excellent interpersonal and written communication skills
Ability to prioritise, meet deadlines and work under pressure
Attention to detail
Able to work in a multicultural team
Good inter-personal skills
Able to work under minimum supervision
Good stress management

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