The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking to employ a suitable and qualified candidate for the position below:

Job Title: Roving Secretary
Solicitation No.: AID-620-S-00-18-00014-00
Location: Abuja, Nigeria
Security Level Required: SBU

Basic Function of the Position
 The Job Holder serves as an interim or roving Secretary to all USAID/Nigeria Offices, as assigned. The Secretary is assigned to the USAID/Nigeria Executive Office (EXO), and reports administratively to the USAID Human Resources (HR) Specialist/Assistant for assignment.
 When serving on assignment as an Office Secretary, day-to-day supervision will be from the appropriate Office Chief.
 The Secretary will perform work of a confidential nature, in lieu of secretarial or administrative personnel who are ill, on vacation, or otherwise absent or preoccupied for varying periods of time.
 The Secretary will provide T&A back-up and support of the Office of assignment, or to EXO/HR, as required. The formal supervisor is the Executive Officer.
 The Secretary may perform other office functions appropriate for their training and grade level.

Major Duties and Responsibilities

Secretarial, Administrative, and Clerical Support – 65%:

As assigned, serves as Secretary (to an Office, Branch, or other Unit), with responsibility for providing the full range of secretarial, administrative, and clerical support to the organization staff.
Typical duties vary with the assignment, but may include any or all of the following:
• Keeps the organization Chief’s calendar
• Receives visitors and telephone calls to the organization;
• Takes appropriate action depending upon the nature of the visit or the call;
• To the extent possible, provides information to answer non-technical questions within prescribed guidelines;
• Arranges appointments, meetings, and conferences as requested, to include scheduling conference rooms and notifying participants and assembling background materials for conference use;
• Makes travel and hotel arrangements, and coordinates logistical arrangements for visiting officials; and, as assigned, takes notes, and follows up to ensure commitments made in meetings and conferences are met.
The Secretary provides administrative support for organization staff;
• Receives, reviews, and controls incoming and outgoing correspondence and communications, and distributes mail and messages, maintaining controls and following up on actionable correspondence;
• Drafts routine correspondence for signature of organization staff; types a variety of USAID correspondence; proofreads outgoing correspondence to assure they are in proper format, consistent with Mission style requirements, properly addressed, etc., prior to going to the organization Chief for clearance or signature;
• Tracks official organization correspondence, GLAAS documents, etc. through the clearance and signature process; and, establishes maintains files and records, with input EXO/C&R.
• As required by the assignment, the Secretary maintains contact with counterparts in the US Embassy, other international organizations, host-government officials, and third-country nationals.
• The Secretary distributes non-technical articles, letters, and memoranda, for the organization Chief and staff.
• As required by workload, the Secretary may be assigned as a second Secretary or Assistant, assisting organization Secretaries in the performance of their official duties.
Backup support for the Security Liaison Specialist – 25%:
• Serve as the alternate USAID security liaison with Abuja and Lagos RSOs with respect to official in-country travel.
• Disseminate all official in-country travel-related policies, updates, etc. emanating from RSO to USAID staff.
• Collect all required information from USAID Mission staff for official in-country travel requests and scrutinize submitted information to ensure compliance with U.S. Embassy travel policy. Requesting all USAID official in-country travel requests to Abuja and Lagos RSOs; corresponds with Abuja and Lagos RSOs until official in-country travel decision point and inform requesting USAID Mission staff of RSO official in-country travel decisions.
• Track all movements of USAID staff on official in-country travel; Make security recommendations concerning official in-country travel to USAID and to the RSOs.

Backup Time and Attendance Support – 15%:
Provides back-up and support to EXO/HR in completing Time and Attendance coverage for the Mission, in the absence or preoccupation of the official Timekeeper.
Area Of Consideration:
• Nigerians and all individuals eligible to work in Nigeria with a valid Work permit.
Physical Demands:
• The work requested does not involve undue physical demands

For application details, visit…>>> http://www.infomaza.com/vacancy-us-aid