SUNSHINE IDEAS CONSULT Established in 2015, is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. SUNSHINE IDEAS is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Field Office Administrator

Location: Borno

Job Summary

The role of the Field Office Administrator will be to oversee and regulate the financial, human resources administrative, and logistical functioning of INSO Nigeria in Maiduguri.
S/he will report directly to the Leaders Safety Advisor – Maiduguri. S/he will work closely with the Finance, Logistics and HR team in Abuja. The post is based in Maiduguri and is offered on a one-year contract basis.

Major Responsibilities
To maintain and control the cashsales:

Ensure that 100% of expenses are accurately entered on excel cashbooks daily
Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts
Deduct accurate WHT before payment

To assist the Safety Advisor in the HR national staff administration:

Assist the Safety Advisor to file in a consistent and accessible manner all auditable documents (CVs, leave records, disciplinary notes, hire notes…)

To assist the Safety Advisor in the HR international staff administration:

Assist the Safety Advisor in all administrative process for visas, residency papers, work permits, and other documents requested by the government for field international staff
Assist the Safety Advisor with travel and accommodation arrangement from around the North East and North West region

Provide office support services in order to ensure efficiency and effectiveness within the INSO office:

Maintain service contracts in coherent and accessible manner
Supervise the domestic support staff to ensure the office is always clean
Ensure the office premises is in good shape and properly maintained (Plumber, electricity, minor works, etc)
Oversee the activities of drivers in the Maiduguri office and ensure no downtime of all office vehicles
Assist the Safety Advisor in maintaining an adequate inventory of office supplies, sundry and consumable items
Ensure that any asset assigned to staff or Maiduguri office are documented and recorded as such
Ensure all office administration is carried out on time
Ensure all bills/invoices are acquired and presented for payment on time
Assist the Safety Advisor in all other administrative, financial and procurement/logistical requirements
Any other tasks that may be assigned to you



Job Requirements
Min Required Experience:
Not Specified
Min Qualification:
Not Specified
Desired Courses:
Not Specified
Other Requirements:

Qualifications and Experience

Admin/HR/Finance educational background and working experience
Staff management experience
Mandatory INGO experience – 1 years
Knowledge of administrative, HR and logistical processes
Computer literate
Fluent in English (spoken and written)
Fluent in Hausa (spoken)

Preferred Characteristics:

Existing (relevant) local information networks and contracts
Previous exposure to North East Nigeria
Organized and structured personality

Key Personal Competences:

Attention to details
Excellent analytic skills
Creativity and proactive attitude
Excellent interpersonal and communication skills and ability to work in a multi-cultural environment
High level of confidentiality and integrity
Strong organizational skills, ability to handle multiple priorities in an autonomous manner
Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline

METHOD OF APPLICATION:
Interested candidate should send their cv to richsonconsultancyservices@gmail.com/sunshineideasnigeria@gmail.com

Application Closing Date
17TH July, 2019.