Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female Executive Assistant for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.

Job Location: FCT, Abuja

Objective/Purpose of Job:
The Executive Assistant will provide high-level administrative and executive support to the Head of school (HOS) by preparing reports, handling special projects, preparing correspondence, receiving parents & regulators, arranging programmes, scheduling meetings etc.


Job Duties/Responsibilities:
• Pro-active planning and management of the Head of School’s (HOS) time and appointments to enable the HOS focus on delivering strategic objectives and business goals
• Work in line with the HOS’s work routine and preferences
• Act as the central contact point for the HOS, screening telephone calls, enquiries and requests and handling them where appropriate
• Ensure that decisions and work is appropriately delegated in the absence of the HOS
• Review and attend to all forms of correspondence and communicate on behalf of the HOS
• Complete administrative and project related work delegated from the HOS
• Represent the HOS in a professional manner to internal and external clients
• Organize all travel logistics for the HOS as required
• Coordination of meeting dates and attendances including compilation and distribution of materials to the members
• Ensure appropriate venue and equipment booking for events including refreshments where appropriate with the admin team
• Set up and maintain the school calendar for meetings and events
• Ensure the HOS is well prepared and has relevant documentation for programmes/meetings
• Prepare and distribute agendas, pre-reading papers and venue for programmes/meetings
• Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
• Manage the practical and administrative requirements for the schools events as required
• Any other task of similar responsibility required by the HOS.

JOB SPECIFICATIONS:
Education Qualification:
• Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.
Experience:
• Minimum 5 years relevant experience of proven experience providing executive support in a structured organization.

KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB):
Technical (Functional) Skills:
• Effective computer skills; Microsoft Office Software and other HR specific software.
• Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
• Expert level written and verbal communication skills
• Ability to multi task effectively
• Planning and organizing skills
• Excellent analytical and numerical skills
• Creativity
• Ability to work in a team

Behavioural Skills:
• Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly professional and ethical with ability to maintain confidentiality
• Excellent people management and development skills

• Excellent leadership and business partnering skills to achieve results through organisational resources
• Demonstrated process improvement skills
• Self-starter with mature analytical skills and ability to work under pressure
• Innovative and forward thinking, with a track record of executing new ideas

Method of application:
• Salary is open to negotiation
• Qualified applicants should send CVs to ‘mgtpositions@stresert.com’ Using “EA2HS” as the subject of mail before 30th June 2020.

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