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Vacancy For A School Administrator (job Ref: Adm-hr-edu) by tolex29(f): 3:32pm On May 28, 2020 |
Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female School Administrator for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential. Job Location: FCT, Abuja Objective/Purpose of Job: The job holder will be responsible for managing the Administrative/Human Resources department; create an excellent Admin/HR system for an effective & efficient school. REPORTING RELATIONSHIPS: Functionally Reports To: Coordinator of Schools Administratively Reports To: Director of Schools Supervises: All staff of the Human Resources/Administrative unit WORKING RELATIONSHIPS: Internal All departments and Personnel as required External Parents, Vendors and Visitors Job Duties/ Responsibilities/ Accountabilities: Administrative duties: • Devise and maintain efficient office systems • Attend to visitors on behalf of the coordinator of school • Supervise and manage all day-to-day office administrative activities • Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools • Update inventory documents and Assets List of the school • Liaise with the account department on payment of resources, Coordination and assisting in school events – provision of refreshments, lunch, cakes and other supplies needed • Serve as resource person for the Director of schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources) • Monitor Facilities and infrastructure of office • Respond to questions and requests for information from parents and visitors • Monitor and Coordinate drop-offs and pick-ups of children at the reception • Management of staff notices and data base as well as regular updating of same • Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules. • Provide communication systems by identifying needs; evaluating options; maintaining equipment; approve invoices. • Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices. • Monitor Results for special projects by coordinating information and requirements • Provide historical reference by developing and utilizing filing and retrieval systems • Improve program and service quality by devising new applications; updating procedures; evaluating system results with users. • Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances. • Conduct parents viewings of the school premises (Tours, marketing and Children recruitment) • Communicate school policies and procedures to parents; review all communication for quality assurance prior to sharing with parents and the community • Prepare request documentation for foreign students, for e.g. visa request letters etc • Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event; a follow up reminder must go out by noon the day before the event • Keep record and track of office supplies and resources • Any other duty or similar responsibility assigned from time to time. JOB SPECIFICATIONS: Education Qualification: • Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage. Professional Qualification: • CIPM, CIPD, SHRM or any related professional qualification would be an added advantage. Experience: • Minimum 7 years relevant experience; 3 years out of this must be in a senior position in a school organization. KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB): Technical (Functional) Skills: • Effective computer skills; Microsoft Office Software and other HR specific software. • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company. • Ability to multi task effectively • Planning and organizing skills • Excellent analytical and numerical skills • Creativity • Ability to work in a team • Reporting Skills Managerial Skills: • Planning, controlling, leading and people management Behavioural Skills: • Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes Method of application: • Salary is open to negotiation • Qualified applicants should send CVs to ‘mgtpositions@stresert.com’ Using "Adm-Hr-Edu’’ as the subject of email before 30th June 2020. |
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