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Vacancy For An Executive Assistant To The Head Of School In Abuja (job Ref: Ea2h by tolex29(f): 3:24pm On Jun 18, 2020 |
Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female Executive Assistant for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential. Job Location: FCT, Abuja Objective/Purpose of Job: The Executive Assistant will provide high-level administrative and executive support to the Head of school (HOS) by preparing reports, handling special projects, preparing correspondence, receiving parents & regulators, arranging programmes, scheduling meetings etc. Job Duties/Responsibilities: • Pro-active planning and management of the Head of School’s (HOS) time and appointments to enable the HOS focus on delivering strategic objectives and business goals • Work in line with the HOS’s work routine and preferences • Act as the central contact point for the HOS, screening telephone calls, enquiries and requests and handling them where appropriate • Ensure that decisions and work is appropriately delegated in the absence of the HOS • Review and attend to all forms of correspondence and communicate on behalf of the HOS • Complete administrative and project related work delegated from the HOS • Represent the HOS in a professional manner to internal and external clients • Organize all travel logistics for the HOS as required • Coordination of meeting dates and attendances including compilation and distribution of materials to the members • Ensure appropriate venue and equipment booking for events including refreshments where appropriate with the admin team • Set up and maintain the school calendar for meetings and events • Ensure the HOS is well prepared and has relevant documentation for programmes/meetings • Prepare and distribute agendas, pre-reading papers and venue for programmes/meetings • Accurately record minutes of various meetings and distribute to relevant parties in a timely manner • Manage the practical and administrative requirements for the schools events as required • Any other task of similar responsibility required by the HOS. JOB SPECIFICATIONS: Education Qualification: • Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage. Experience: • Minimum 5 years relevant experience of proven experience providing executive support in a structured organization. KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB): Technical (Functional) Skills: • Effective computer skills; Microsoft Office Software and other HR specific software. • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company. • Expert level written and verbal communication skills • Ability to multi task effectively • Planning and organizing skills • Excellent analytical and numerical skills • Creativity • Ability to work in a team Behavioural Skills: • Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners • Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Demonstrated proactive approaches to problem-solving with strong decision-making capability • Highly professional and ethical with ability to maintain confidentiality • Excellent people management and development skills • Excellent leadership and business partnering skills to achieve results through organisational resources • Demonstrated process improvement skills • Self-starter with mature analytical skills and ability to work under pressure • Innovative and forward thinking, with a track record of executing new ideas Method of application: • Salary is open to negotiation • Qualified applicants should send CVs to ‘mgtpositions@stresert.com’ Using “EA2HS” as the subject of mail before 10th July 2020. |
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