All types of businesses deal with a huge amount of data and documents. To handle them manually is nothing short of a nightmare! This is where workflow automation comes to the rescue. Workflow automation is a hands-off approach that makes business operations easier to manage. With the help of certain tools, we can automate tedious processes and save a great deal of time.

If you are on the lookout for a dedicated workflow management tool for your business, you are in the right place. Choosing the right automation enables you to streamline your business processes and boost productivity. They also serve as a guide for your business tasks as they flow through multiple and distinct processes. Through workflow automation, we can ensure optimal resource utilization and eliminate any task-related redundancies.

Every organization has a workflow that may be unique to them. Most process automation solutions offer tools that have pre-defined templates for routine or customary tasks done in an enterprise. Utilizing these tools eliminates human error in terms of the business bottom line, frees up time and resources, thus spiking your efficiency to new heights. However, finding the right software or app is not an easy task. But, worry not, we got you covered. We've listed the top five tools for your workflow automation that can help you work smarter.

How to Make Your Choice of the Right Tool?

You need to ask yourself: should you buy a tool because it's popular and everyone uses it? The answer is a resounding NO. You need to realize that what suits everyone may not be ideal for you. Choosing the right tool comes with good research of your use cases and business goals.

There is no scarcity of workflow automation software tools in the market today. While your choice must depend on your unique needs, it is also good to consider certain uniform features. Some of the essential features to look out for in these softwares could include ease of use or building, cloud-based, seamless third-party integration, customization, data security, and mobile app compatibility.

Regardless of your business needs, your ideal tool must have a simple, easy-to-understand UI (User Interface). This is essential because a complicated UI means you will need extra support at every step, making everything even more difficult. Moreover, the right tool must fit your budget as well. Last but not least, your tool should integrate well with all your apps; otherwise, don't buy it.

5 Best Workflow Automation and Management Softwares

A workflow can be defined as a visual representation of organized, structured, and preset routine tasks. They also improve collaboration, enhance access and accountability, reduce delays and help keep the timeline.

Here are the top 5 workflow automation tools for you to consider:

Nintex- This platform offers many tools and comprehensive features such as process mapping, remote collaboration, etc. Nintex is ideal for analytics, especially in team environments. This software is highly flexible and perfect for a wide range of workflow solutions. The pricing is a highlight here, along with the widespread popularity.

Automate.io- Automate.io has unique features such as integrating more than 200 cloud apps over a small amount of time. We can choose our automation workflows as easy as drag and drop and then set up the "bots." The UI is also very easy to understand, and this platform comes at an affordable price.

Mio- Mio provides opportunities to build automated workflows between many Slack and Microsoft Teams or Webex. Cross platform messages and collaboration between multiple apps is essential in an organization. Some unique features of Mio include automated user sync, cross-platform DM's, approval for better collaboration, etc.

Microsoft Flow: Rebranded as Microsoft Power Automate, this platform completely automates daily tasks and makes business management easier by executing business processes and producing consistent outcomes. It is a cloud-based system and easily integrates with MS Office 365. Smart features include AI, pre-built connectivity, smart process advisor, and drag and drop workflow builder.

Zapier: This platform simplifies the automation process and integrates multiple workflows. It is highly time-intensive, syncs with Google calendar, and aids in combining many applications into a singular seamless platform. Furthermore, API maintenance is always ongoing, and it has preset triggers and actions to enable an efficient workflow.

These are some of the many workflow automation and management tools ideal for creating workflows that may help you run a business effectively. Choose the tool that is ideal for your unique workflow and other requirements. We would always recommend you try out a tool before you make a purchase. Ensure that it fits your business needs and, more importantly, your budget!