A firm is recruiting the following positions for a construction company in Lagos.

Job Title: CORPORATE AFFAIRS EXECUTIVE

Position report to: Managing Director

Purpose Summary:

The role of Corporate Affairs cuts across departments. Corporate Affairs department is the voice of the organization but also its eyes and ears. It guards the company’s reputation at all times and especially in times of crisis.

The role of Corporate Affairs is to manage key external issues as they affect the company.

Manage the office and schedule of the Managing director, Corporate Affairs, including: answering phones and screening telephone calls; providing assistance to callers whenever appropriate; and following up on requests and queries.

Responsibilities:
1. Managing the reputation of the organisation
2. Co-ordinating corporate visits for the Managing Director
3. Provide overall administrative supports to Corporate Affairs Dept and Directors' office
4. Dealing with employee enquiries
5. Responsible for the managing ASNL internal communications
6. Design and manages company documents or websites
7. May work on internal communications
8. Coordination of team meetings, seminars, and conferences as required (booking venues, coordinating invitees, set up for meetings, menu and food arrangements etc.)
9. Ensures that important information is communicated to the appropriate individuals
10. Preparation of all correspondence (letters, memos, presentations, expense forms) using various software packages
11. Manage office administration functions
12. Taking the lead on media handling, proactively placing good news stories, dealing with enquiries and producing media releases
13. Support the management team on communications targeting employees
14. Manage own workload and show initiative
15. Maintain confidentiality at all times
16. Act as a back-up for other team members when required

Requirements:

- Min of 3years experience in the same role
- BSC/HND in any administration course
- Experience in the construction sector is required
- Team player
- Ability to multitask
- Communication Skills
- Able to work under pressure
- Social media savvy is an added advantage
- Knowledge in Ms word and excel


Job Title: Site Manager

Business Unit /Section: Corporate Affairs

Position report to: Operations Manager / Managing Director

Purpose Summary:

To ensure the stadium is in a proper and fit state of readiness for events always.

To manage all staff, resources and processes to ensure the smooth running of the Astro Soccer stadium.

Responsibilities:

1. Ensure smooth running of the stadium
2. Ensure the stadium is clean, tidy and safe at all times
3. Managing and supervising maintenance staff, supervisors and stewards.
4. Manage and direct staff to ensure the clients are in a safe and organised environment.
5. Ensure all staff and clients adhere to the rules processes and procedures in operation at the Astroturf
6. Allocate supervisors and stewards to timetabled activities and other duties required to ensure the stadium runs effectively
7. Ensure all staff carries out their duties to the best of their abilities.
8. Liaise with marketing/Head Office regarding on coming events
9. Ensure supervisors and stewards properly dressed at all times.
10. To inspect entire facility on a daily basis, painstakingly identifying any defects, ensuring all equipment in proper working order.

• PITCH SURFACE/PLAYING AREA
• SUBS BENCH
• SEATS
• STANDS
• ALL WOOD WORK
• METAL WORK, WELDING
• AUDIO VISUAL EQUIPMENTS
• AIR CONDITIONERS
• SOCKETS
• GENERATORS
• FLOODLIGHTING
• SECURITY LIGHTING
• RADIOS/RADIO CHARGERS
• DESPATCH MOTORBIKE

11. To call in contractors to fix repair any identified damages to the facility.
12. Quality control all contractors work on site, ensuring work paid for is effectively executed and the company gets value for money.
13. Ensure contractors work within ASNL code of conduct, not damaging any other areas on site in the course of doing their work.
14. Dealing with membership enquiries
15. Ensuring all members needs and requests are met
16. Ensuring client service standards are good and proper
17. Ensuring ASNL quality standards are always met and maintained
18. Serve as a liaison between the Astro Soccer management and its clients in response to inquiries and problems
19. Informs clients about changes and event updates at the Astroturf
20. Resolve customer complaints and problems
21. Gather information from clients which can be used for customer service survey and feedback
22. Act as a back-up for other team members when required

Requirements:

- preferably a male
- 3years experience
- HND/BSC in arts related courses
- Attention to details
- Experience as a facility maintenance officer required


Job Title: PA/Administration Executive

Business Unit /Section: Corporate Affairs

Position report to: Corporate Affairs Manager / Managing Director

Purpose Summary:

Responsible for the efficient and effective running of the Managing Director’s Office.

Support the Managing Director by providing a high level administrative and secretarial service.

Manage the diaries of the Managing Director, responsible for arranging, co-ordinating and taking minutes at meetings and responds to queries and complaints.

Responsible for reviewing, implementing and monitoring all procedures within the Managing Director’s Office to ensure a first-class, pro-active service to the Managing Director.

Responsibilities:
1. To maintain the diary and organise appointments and meetings for the Managing Director and ensure that he has all necessary papers required for meetings
2. General office administration, telephone work and filing
3. Type and word-process various documents and electronic information
4. Taking initial calls, dealing with customer queries and servicing where necessary
5. Update and chase delegated tasks to ensure progress to deadlines
6. Compose correspondence/reports for own or M.D’s signature
7. Arrange essential mail in priority action order for MD
8. Check deadlines on incoming requests and put preliminary work in play
9. Process replies on own initiative or from MD’s dictation or notes
10. Maintain calendar; ascertain which events require MD’s presence
11. Arrange Management meetings and compile and distribute minutes of meetings.
12. When MD chairs meetings:
• Prepare agenda in advance
• Arrange meeting facilities
• Act as recording secretary; prepare action minutes
• Prepare, co-ordinate and circulate agendas, minutes,
presentations and relevant documents for meetings
13. Recommend management action to improve standard operating procedures.
14. Open, sort, and distribute incoming correspondence, including email.
15. File and retrieve corporate documents, records, and reports.
16. Manage, organise, and update relevant data using database applications.
17. Make travel arrangements and expenses
18. Organise hospitality and event arrangements/bookings
19. Taking some of the Managing Director’s responsibilities and working more closely with Management and other members of staff within the organisation
20. Manage own workload and show initiative
21. Maintain confidentiality at all times
22. Act as a back-up for other team members when required
23. Act as a back-up for ASNL Consult

Requirements:

- 2years experience as a personal/administrative executive
- BSC/HND in administration related courses
- Must be smart
- Must be an active listener and has good communication Skills
- Ability to multitask
- Must be willing and able to work pressure
- Must be familiar MS word processes and able to use an email
- Attention to details


Job Title: Operations Manager/Negotiator/Accounts Officer

Business Unit /Section: Corporate Affairs

Position report to: Corporate Affairs Manager / Managing Director

Purpose Summary:

Coordinate various office support and operational services.

Responsible for daily operations at Astroturf 2000 Ikoyi and the parent company ASNL.

Requires strong communication skills and knowledge of accounts.
Staff supervisory skills are essential.

Responsibilities:

1. Set up and oversee operational policies and procedures for ASNL.

2. Supervise, maintain and train other staff (Stewards, Supervisors and Site Managers)

3. Maintain and develop a computerised contractor and supplier database

4. Perform a variety of administrative support duties such as negotiating pricing agreements with suppliers for equipment, supplies, printing services and office equipment maintenance.

5. Process bills and invoices for payment; prepares and transmits a variety of financial documents and maintains records of financial transactions; may oversee the collection and record keeping of and/or collect and account for fees and other monies collected.

6. Prepare and monitor employee salaries

7. Arrange allocation and opening of bank accounts for employees

8. Provides technical assistance to staff on operational issues such as personnel and employee policies, purchasing, record keeping, training.

9. Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies.

10. Selecting office contractors and supervising purchasing processes, maintenance staff, and coordination of regular building maintenance staff.

11. Participate in the development and administration of the annual budget; forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary.

12. Perform general office duties; ordering supplies, maintaining records management systems.

13. Performing basic bookkeeping duties.

• Records, classifies, and summarizes accounting transactions.
• Reconciles accounts and assists in the compilation of reports.
• Performs arithmetic calculations.
• Filing of financial documents like vouchers, receipts and bank transactions
• Checks accounting transactions to locate and resolve discrepancies.
• Preparing requisition reports
• Preparing daily cash flow
• Post cash receipts
• Dealing with payments for contractors and suppliers
• Preparing bank deposits
• Managing petty cash transactions

14. Open, sort, and distribute incoming correspondence and mails

15. File and retrieve corporate documents, records, and reports.

16. Make transport arrangements for executives and staff.

17. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet and database.

18. Act as a back-up for other team members when required

Requirements:

- Min of 5years experience in a similar role
- BSC and MSC in Finance and Administration
- Knowledge of Finance is required
- Leadership Skills
- Strong analytical skills
- Proficiency in MS Excel and QuickBooks
- Familiar with business and financial principles
- Effective Communication Skills


Job Title: Negotiator / Accounts Officer

Business Unit /Section: Corporate Affairs

Position report to: Operations Manager / Corporate Affairs

Purpose Summary:
Performs a variety of accounting activities related to the payment and receipt of money, computes, classifies, records, and reconciles transactions.
Responsibilities:

1. Perform a variety of administrative support duties such as negotiating pricing agreements with suppliers for equipment, supplies, printing services and office equipment maintenance.

2. Process bills and invoices for payment; prepares and transmits a variety of financial documents and maintains records of financial transactions.

3. Selecting office contractors and supervising purchasing processes.

4. Prepare and monitor employee salaries

5. Arrange allocation and opening of bank accounts for employees

6. Provides technical assistance to staff on operational issues such as personnel and employee policies, purchasing, record keeping, training.

7. Records, classifies, and summarizes accounting transactions.

8. Reconciles accounts and assists in the compilation of reports.

9. Performs arithmetic calculations.

10. Filing of financial documents like vouchers, receipts and bank transactions

11. Maintains records through filing, retrieval, storage, compilation and updating.

12. Responds to inquiries.

13. Checks accounting transactions to locate and resolve discrepancies.

14. Operates office equipment such as photocopier, computers and calculator.

15. Preparing requisition reports

16. Preparing daily cash flow

17. Post cash receipts

18. Dealing with payments for contractors and suppliers

19. Preparing bank deposits

20. Managing petty cash transactions

21. Any other relevant tasks that may be assigned by the Managing Director, Operations manager and Corporate Affairs Manager

22. Assisting with reception duties

23. Act as a back-up for other team members when required

Requirements:

- Min of 3years as an accounts officer
- BSC/HND in Finance or Accounts
- Proficiency in MS excel and quick books
- Ability to work well in a team
- Strong Analytical Skills


Job Title: Senior Marketing Executive

Business Unit /Section: Corporate Affairs

Position report to: Corporate Affairs Manager / Managing Director
Purpose Summary:
Your key responsibilities will be the servicing and management of existing key accounts and clients of Astroturf 2000 and their sales requirements as well as actively developing new accounts.

This will include marketing and presentation of Astroturf 2000 as well as the negotiation of contracts
The Marketing executive will help coordinate marketing activities and events for Astro Soccer Nigeria Limited.
Responsibilities:

1. Liaising and building relationships with a range of stakeholders, e.g. customers, suppliers, colleagues.

2. Grass root marketing for our leagues and tournaments.

3. Arranging for the effective distribution of marketing materials.

4. Maintain and develop a computerised customer and prospect database.

5. Maintaining and updating clients databases.

6. Develop and create ideas to promote the concept.

7. Respond to and follow up sales enquiries by post, telephone, and personal visits.

8. Organising and attending events and exhibitions.

9. Securing sponsorship to assist with the publicity and funding of marketing projects.

10. Carrying out market research and customer surveys to assess demand, brand positioning and awareness.

11. Monitoring competitor activity.

12. Analysing pricing positions and managing budgets.

13. Contributing to long-term marketing plans and strategies.

14. Oversee the development of all facility advertising and marketing materials.

15. Analyze facility rental rates and facility branding.

16. Finalize all booking arrangements and prepare contracts.

17. Prepare written proposals; re-evaluate potential business value of various events and clients; initiate contractual arrangements.

18. Act as a back-up for other team members when required.

Requirements:

- 5years and above experience in similar role
- Experience in marketing and sales is compulsory
- BSC/HND


Job Title: Front Desk and Receptionist

Business Unit /Section: Corporate Affairs

Position report to: Corporate Affairs /Managing Director

Purpose Summary:

Provide a customer focused friendly and efficient receptionist service. Ensuring that at all time there is a customer first approach to dealing with client queries made either in person or by telephone.

Responsibilities:
1. Meet and greet visitors and clients and direct them to the relevant people in the office
2. Answer phones and take accurate messages
3. Attend meetings in order to record minutes
4. Monitor, order and maintain office stationery supplies
5. Perform general administration duties
6. Assist other staff with overflow work
7. Ensuring welcome desk and client waiting area are kept clean and tidy
8. Maintaining a smooth running reception desk
9. Organising refreshments for meetings
10. Act as a back-up for other team members when required

Requirements:

- 1year experience
- an ND holder preferably
- Ability to communicate and comprehend is key
- Be friendly

To apply send CVS to recruitment.unocasaltd@gmail.com