Our client, a leading IT management company that provides tailored enterprise software solutions, business & technology advisory, and project delivery services which have been designed to ensure clients possess what is needed to address all short, medium and long term business objectives is looking to hire a Senior Virtual Executive Assistant.


Industry: IT management
Position: Senior Virtual Executive Assistant
Job Type: Contract (Remote)
Salary: Very Competitive


Job Summary:
The successful candidate is highly organized, can manage multiple priorities and can work in a fast-paced
environment while upholding the privacy of confidential and sensitive information. Must demonstrate
excellent interpersonal skills and show high ethical standards in the way he/she conduct work.



Job Responsibilities:
• Perform administrative tasks including maintaining calendars, coordinating schedules, planning functions,
making travel arrangements and managing accounts.
• Prepare internal and external communications including letters, professional communications and other
related documents.
• Provide financial administration support including reconciliation of bank and credit card statements,
processing contracts and invoices, as well as, preparing documents for approval and filing.
• Proactively anticipate needs and resolve matters in a timely manner.
• Perform work with a continuous improvement mindset identifying and recommending areas for
improvement.
• Demonstrate interest in working on problems of diverse scope such as coordinating department all hands
meetings, and improving team operations
• Proactively engage and establish trust with org leaders and cross functional teams, learning the nuances
of those groups and applying that to their everyday work
• Collaborate with Executive team on scheduling, exhibiting strong thorough communication with
teammates
• Effectively manage the Executive calendar(s), which may include large, global recurring team meetings,
note taking and action item follow-up from meetings, materials preparation and agenda setting if needed
• Demonstrate good understanding of Executive's cadences and style, using best judgement when setting
schedules and agendas
• Participate in (and occasionally manage) cross-functional organisational and admin team projects/events
from initiation through delivery, determining corrective action for risks and obstacles
• Additional duties to support the team including professional and personal tasks as required.



Qualification & Requirements:
• University degree or post-graduate diploma or similar.
• 5+ years operating as an Executive Assistant supporting a variety of Executives and teams, preferably with
C-level support experience
• A demonstrated ability to work with confidential information and operate with high ethical standards.
• Excellent organizational skills and attention to detail.
• Ability to be flexible and multi-task while working with competing priorities.
• Intermediate or expert level MS Office skills including Outlook, Word, PowerPoint, and Excel
• Can exhibit extremely high attention to detail, especially in operational responsibilities
• Highly organized, strong in prioritization and time management, and capable of budget planning if needed
• Is a creative problem-solver, adapts well to change, and can independently resolve any challenges through
proposing and executing solutions
• Exhibits the drive to be results oriented and meet deadlines
• Proven ability to interact and communicate effectively at all levels within the organization, including
senior management
• Strong supervisory and leadership skills.
• Excellent verbal and written communication and interpersonal skills




Kindly forward CV to anuoluwapob@phillipsoutsourcing.net using Senior Virtual Executive Assistant as subject of the email