Job Responsibilities

• Organize an ever changing calendar and complex schedule, both business and personal.
• Procure equipment, supplies and services as needed.
• Basic office administrative maintenance and general functions.
• Assist with any events, or other social gatherings that need to be planned.
• Monitor personal expenses and assist in bill payments.
• Conduct specialized research as needed Procurement of supplies, services and equipment as needed.
• Execute special requests and related duties as needed.
• Field heavy phone call volume and maintain contact information.
• Manage travel itineraries and expense reports, business and personal.
• Draft email and mail correspondence as well as coordinate mass mailings.
• Special errands as needed.
• Coordinate with other staff.
• Act as primary liaison.
Job Requirements:
• OND/HND/Bachelor’s degree from university.
• Background in any field.
• A minimum of 2 to 3 years related experience supporting Executive Director.
• Excellent computer skills in PC, including Word, Outlook, Excel and Internet.
• Poised and polished with a professional mindset.
• Superior judgment with confidential materials.
• Must know how to prioritize executive tasks.
• Ability to assist with both business and personal matters.
• Flexibility to work overtime.
• Good written and oral communication skills.
• Ability to multitask and switch gears quickly.


All interested candidates should send their CV to careers@vlinksconnect.com

Bax communication Nigeria seeks qualified candidates to fill this role
Responsibilities:
• To perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
• Main Job Tasks and Responsibilities:
• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and clients.
• General clerical duties including photocopying, fax and mailing.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine enquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare schedules.
• Record, compile, transcribe and distribute minutes of meetings.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Coordinate and maintain records for staff, telephones, parking and petty cash
Qualifications and Requirements:
• Computer skills and knowledge of relevant software.
• Minimum of OND in any relevant course.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.
• Key Competencies:
• Communication skills – written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation and
• Teamwork.

All applicants should forward their CVs to tibax.hr@gmail.com

Responsibilities:
• Take notes and dictation from the boss for drafting the correspondence or executing the work. She can either record the dictation and transcribe it later or write it down.
• Keep a record of appointments and ensure that each one is conducted smoothly and on time. Follow up for attendance, venue booking, arranging notepads, pencils, water bottles; glasses, etc. are also the duties of a secretary.
• Handling difficult situations without any assistance is one of the prime duties of a secretary. A secretary might face managerial or administration problems she has to sort them out on her own without the interference of the senior management.
• Arrange for the travel and boarding requirements of the boss or staff. This needs to be done flawlessly and meticulously especially when foreign travel and hotel bookings are involved. A minute-to-minute itinerary should be prepared for the convenience of the travelers.
• Organizing fun employee engagement activities and events for the department is not a secretary’s core activity, but it can definitely help in honing her leadership prowess.
• Maintain the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.
• Ensure timely and accurate delivery, and pick up of important office material. Items to be couriered should be sent on time, tracked and followed up for efficient delivery.
• Undertake the responsibility of maintaining guest relations. Welcomes the visitors and makes them comfortable by offering refreshments. Might also require to book dinner reservations or accommodation for the guests.
• Write, edit and disseminate information through presentations, spreadsheets, letters, mails, minutes of the meetings, memos, itineraries, etc.
• Schedule, organize meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks.
• Carry out general office administration duties from time to time.

Qualifications/Requirements:
• A minimum of B.Sc in a relevant field.
• At least 1 year experience as a secretary.
• Must be smart and organized with good interpersonal skills.
• Must be fluent and have good communication skills.
Applicants should send their CVs to fillaxcareers@gmail.com