₦airaland Forum

Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

Niceguy0004:
Good day everyone,
I would appreciate professional advice regarding a situation I’m currently facing at my workplace.
I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.
It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.
In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.
Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.
Given these circumstances, I would greatly appreciate guidance on:
- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

Cc
lalasticlala,Mynd44,OAM4J,Nlfpmod,Dominiqu

Please your kind input is needed. Thanks

You actually have a strong case.
In inventory management, responsibility follows control. You didn’t have:
* Formal role assignment
* Proper stock handover
* Sole access to the warehouse (cashier had the keys)
* Signed stock count records

So it’s hard to hold you fully accountable.
No stock count for 6 months is already a company control failure, not just your issue.
Put your concerns in writing, don’t sign anything accepting liability, and if needed, seek legal advice.
They can’t push a system failure on one person.

You should tread carefully as the odds are seriously against you.

You thief abi abi you no thief?

You need a lawyer, don't make a fuss but if they're refusing to listen, quietly hire one. The lawyer doesn't need to interact with them for now, but needs to advise you.

Your employment process wasn't straightforward and you have to be able to prove that store room keys weren't in your possession and previous stocktaking didn't include you.

It kinda looks like you've been set up to take the fall for another person's theft. I don't want to jump to conclusions but my instincts say so

You are a thief.
Just prepare for watery beans or take that money japa to another State.
The way you laid out the specific guidance you need, shows a level of Intelligence to steal with plausible deniability

Niceguy0004:
Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

1. Request fair hearing - it is your legal right under labor laws.

2. Put all your concerns in writing and copy Human Resources, Legal & Compliance, your immediate supervisor and the MD/ CEO.

3. Prepare to engage a lawyer.

4. Ensure that you keep records of all communication on this matter and if there is an interview/ disciplinary hearing ask that it is recorded and record it as well for yourself.

Judgment , just lai dat
Seun take ur character

franvincoop:
You are a thief.
Just prepare for watery beans or take that money japa to another State.
The way you laid out the specific guidance you need, shows a level of Intelligence to steal with plausible deniability

If you are the only storekeeper in that place.

The variance would be called on you.

Your mistake was working blindly without knowing the implications.

You don't just received or issued out inventory without proper control.

You sound educated but this is ignorant.

Your explanation shows you knew the right process but refused to indulge in it.

Storekeeper is accountable for inventory in their care.

Your only defense is to play ignorant of the process.

Just present yourself as a store runners whose responsibility is to receive or issue inventory.

Don't say you are not accountable,just say what you do was based on instructions to receive or issue out.

It's more like you already know they have nothing on you. It's an empty threat jyst to make you spill. Or lets say they already see vulnerability in you so they think you'll confess to atleast an attempt to steal or maybe you see someone doing it. As you claimes not to have the keys and not to have full control over the stock, is there no security in the place? You have nithing to worry about. Let them go anywhere they want to go, let them press charges, avoid saying anything about the incident with others who you work with so that you can see ckearly those who might come forward as witnesses against you. Study every other person to your defense on the matter. Then if they make the mistake of going to court, you can use those things to back up in uour defense without a lawyer, then after you can request for your own lawyer. Make sure they pay for damages too. That place is not the type to stay.

I have been an HR for 8 years in Nigeria and I can tell you that documentations that you have and can have from here on out are the only things that can help you in this case. What you’ve described shows clear gaps in process and control.

In practice, accountability for stock typically requires:
Formal role assignment
Clear handover/stock count records
Sole or controlled access to the warehouse

From your explanation, none of these were properly in place, which weakens the basis for holding you solely responsible.
That said, in Nigeria, employers may still try to enforce accountability regardless of these gaps.

What you should do now:
Document everything (messages, instructions, timelines)
Put your concerns in writing (email/letter)
Avoid signing any document admitting liability without proper review
If possible, seek legal advice

Also, the issue of the cashier holding warehouse keys is a major control breach and should be highlighted.

Stay calm, be factual, and protect yourself with documentation.

Niceguy0004:
Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

This statement you made really suggests you’ve been drawn into this and played along without fully thinking it through.

If this escalates legally, what verifiable evidence do you have to back yourself up? It’s also clear that others involved may not stand by you if things go sideways.

Nairaland needs prayers, i could remember threads hitting 3 to 4 pages minutes after being pushed to the Front page.

What happened to this forum?

Let's me start like this,
First, it's very difficult not to see variance after stock count especially when you are controlling a large inventory.
Secondly, as a store keeper the responsibility of every stock in the warehouse is on you and you should be held accountable for any thing that's happened to any stock, that is why you should have been doing regular stock count without being told.
Thirdly, if you can explain what causes the variance you are free but if you can't explain then accept the blame. Thanks

Niceguy0004:
Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

I don't need to ask the question someone is asking here "you thief abi you nor thief" that is not the point.

The worst they can do to you is to relieve you of your employment (which they can do under any guise)

But as for pressing charges, it's just a threat, they know they don't have any case. And if they do, get a good lawyer to defend you and after winning the case you now press your own charges against them for causing you emotional trauma and damaging your reputation by accusing you of what you didn't do. You will make millions


Thank you for your attention to this matter

KingRabota:
Judgment , just lai dat
Seun take ur character

It shows you lack unserstanding of how some businesses operate in this country

free2ryhme:
I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

This statement you made really suggests you’ve been drawn into this and played along without fully thinking it through.

If this escalates legally, what verifiable evidence do you have to back yourself up? It’s also clear that others involved may not stand by you if things go sideways.

Believe me it can never go the legal way. They can only use police to threaten him, but that case can never go to court (well, unless they have evidence that the guy actually stole)

The worst they can do to him is terminate his appointment. As long as his hands are clean they are only setting themselves up for trouble if they take that case to court.

The burden of proof is on them to prove that the guy is guilty and not on the guy to prove that he is innocent. let them bring their evidence.

YOUNGELDER1:
You thief abi abi you no thief?

you are so insensitive and childish, get out

You have no case here as you are not In custody of the warehouse key and security

Niceguy0004:
Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

In law, he who accuses must prove.

Let the legal people help.

They didn't give you any formal letter of employment and they want to sue you?

Well, what I know is, don't reveal any of your defense decisions to anybody.

Don't trust anybody with any information/detail.

Niceguy0004:
Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

If indeed the above is true, then everyone concerned goofed and more importantly YOU.

Either way this is diced, you are in a hole, 8 months is a long time to have taken a proper stock of what you are looking after in the store.

It seems you are set up for this fall from that statement alone.

There are some lapses in your writeup. You see, when you first notice the structure of the company you should have emailed higher authority putting ever other boss in copy. But to keep quiet mean there may be something else going on. People who do this kind of things always ensure that the payment from the loot is evenly distributed among people who could raise an alarm.

ijayalolo:
Believe me it can never go the legal way. They can only use police to threaten him, but that case can never go to court (well, unless they have evidence that the guy actually stole)

The worst they can do to him is terminate his appointment. As long as his hands are clean they are only setting themselves up for trouble if they take that case to court.

The burden of proof is on them to prove that the guy is guilty and not on the guy to prove that he is innocent. let them bring their evidence.

No worry, Your think it is all talk until they provided evidence of missing items and you will start sweating to defend yourself

njokuuche77:
You actually have a strong case.
In inventory management, responsibility follows control. You didn’t have:
* Formal role assignment
* Proper stock handover
* Sole access to the warehouse (cashier had the keys)
* Signed stock count records

So it’s hard to hold you fully accountable.
No stock count for 6 months is already a company control failure, not just your issue.
Put your concerns in writing, don’t sign anything accepting liability, and if needed, seek legal advice.
They can’t push a system failure on one person.

Thank you for your input

free2ryhme:
No worry, Your think it is all talk until they provided evidence of missing items and you will start sweating to defend yourself

No evidence have been provided so far.

RedChair:
Let the legal people help.

They didn't give you any formal letter of employment and they want to sue you?

Well, what I know is, don't reveal any of your defense decisions to anybody.

Don't trust anybody with any information/detail.

Thank you for your input

njokuuche77:
You actually have a strong case.
In inventory management, responsibility follows control. You didn’t have:
* Formal role assignment
* Proper stock handover
* Sole access to the warehouse (cashier had the keys)
* Signed stock count records

So it’s hard to hold you fully accountable.
No stock count for 6 months is already a company control failure, not just your issue.
Put your concerns in writing, don’t sign anything accepting liability, and if needed, seek legal advice.
They can’t push a system failure on one person.

@Niceguy0004, take the above and also change your userName as it's part of ya problem. na Nice Guys dey suffer pass.

meanWhile, after this issue is settled, would suggest you take whatEver lessions you learnt there and start looking for another Job. Say dem fail to Nail you today, doesn't mean they would give up easily. You don't even know what reason(s) actually made the previous person leave. ignore whatEver reasons they told you except you hear directly from the previous staff's mouth

Niceguy0004:
Good day everyone,

I would appreciate professional advice regarding a situation I’m currently facing at my workplace.

I have been working with a distribution company for about 8 months, performing duties in the capacity of a Storekeeper. However, during my first 6 months on duty, no stock count was conducted. When a stock count was eventually carried out, no variance was communicated to me, and the process was not formally documented or signed.

It is also important to note that although I have been functioning in a Storekeeper role, I was never formally onboarded into that position. I was not issued any official letter of assignment, nor was I given a job description to review and sign.

In addition, I did not have full control or security over the warehouse stock. I was not in possession of the warehouse keys; instead, the cashier retained custody of the keys and took them home daily. My understanding is that the previous Storekeeper had full custody of the keys.

Recently, a stock variance has been discovered, and the Regional Manager is holding me responsible and has indicated an intention to press charges. I have raised concerns regarding the lack of formal role assignment and absence of full control over the inventory, but these concerns have not been acknowledged.

Given these circumstances, I would greatly appreciate guidance on:

- My level of liability in this situation
- The implications of not being formally assigned the Storekeeper role
- The impact of shared or limited access to warehouse stock
- The best steps to take in protecting myself professionally and legally

Thank you in advance for your insights and support.

Hold the cashier responsible, dont sleep on this. You might be jailed.


Avoid one man business.

RedChair:
Let the legal people help.

They didn't give you any formal letter of employment and they want to sue you?

Well, what I know is, don't reveal any of your defense decisions to anybody.

Don't trust anybody with any information/detail.

I was given an offer letter where the HR redirected me to report to the regional manager where I should be given my job description and onboarded to my role which none was done by the regional manager

Niceguy0004:
I was given an offer letter where the HR redirected me to report to the regional manager where I should be given my job description and onboarded to my role which none was done by the regional manager

The way you talk already is enough reason they trying to nail you.

When woman carry belley, na the Guy (even if no be him) wey him voice low pass dey inherit such pregnancy. You appear too soft + your nairaland''s monika ain't helping.

e go soon shock you say they could provide evidence those documents were processed.