₦airaland Forum

Hi Friends,

It's been a long break here, what with the extended weekend for those of us in Nigeria, coupled with the fact that we've had a pretty hectic schedule in the office in the past few weeks.

Today, we want to continue the bit we've been doing on Report Writing. We'll be giving you points on some of the things you need to do to churn out a better report at every attempt.

Enjoy it.

TIPS ON WRITING A BETTER REPORT

- Write several drafts. Proofread in between.

- Rewrite! Rewrite, and Rewrite.
Be prepared to rewrite even the final draft. Re-writing it avails you some time between writings to get a more objective yet critical look at your document, remove many of the obvious errors, and avoid writing a document that you will later regret.

- Write an outline.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official needs. We can also train your staff on the nuances of effective report writing.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com
TWITTER: @trwconsult
Facebook: https://www.facebook.com/trwconsult
LinkedIn: http://ng.linkedin.com/pub/the-ready-writers-consult/52/b4a/45

Greetings folks,

Today, we want to share with you some of the areas that should be covered in a project report of an organisation. Please read them below:

- Background, introduction;
- Project successes! Why? (factors, causes);
- Project failures (in reaching objectives) Why? (reasons);
- The organisation's participation (decision making);
- The organisational contribution (donations, inputs e.g. labour, cash);
- Needed changes (e.g. changes in strategies);
- Unanticipated problems;
- Lessons learned;
- Recommendations (specify to whom).

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official needs. We can also train your staff on the nuances of effective report writing.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com
Facebook: https://www.facebook.com/trwconsult
BB Update: To get communication tips live on your phone, please subscribe to 2816d3a4

In continuation of our sharing with you on Report Writing, here are some nuggets to help make your report worth it's name.

1. Short but complete (concise);
2. Containing only what is necessary;
3. Simple; written in good language; Always use the "KISS" (keep It Short and Simple) principle when you write any report.
4. Having no repetition, no redundancy;
5. Including no preaching, lecturing;
6. Containing interesting and relevant information;
7. Well structured and organized;
8. Neat and tidy (typed or well printed/written).

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official needs. We can also train your staff on the nuances of effective report writing.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

Hi Folks,

We've been talking about report writing for some time now. Here's another bit of knowledge that you may find useful in developing your official/personal reports.

THE DO's OF REPORT WRITING


- Emphasize results over activities.
- Go beyond description; be analytical.
- Know your audience and the needs of your readers.
- Write in easy-to-read, simple language. Avoid the passive voice.
- Write concisely (briefly but completely).
- Organize your reports by using an outline and by using subtitles.
- Write several drafts before the final one.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official needs. We can also train your staff on the nuances of effective report writing.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

Comparison
- The essence of a good report is that it compares what was desired with what was achieved;
- Analyses the reasons; and
- Makes recommendations.

Monitoring
- We cannot stay on track with a project unless we "see" where the project is going. That "seeing" is monitoring the project, and communicating it to the sponsors, contributors and decision makers.

- The monitoring of progress of any project or activity must be therefore be integrated with its planning and implementation.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official needs. We can also train your staff on the nuances of effective report writing.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

HURRAY!

THE READY WRITERS CONSULT is officially 3 years today. And to apprise you further with who we are and what we do, we will be sharing our thoughts and laurels with you, starting with this interview with our CRO:

http://trwconsult..com/2012/07/editorial-entrepreneurship-interview.html

- Project Progress Reports
- Financial Reports
- Situation Report (sitrep)
- Community Project Reports:
- Field Worker's Routine Report
- Field Trip Reports
- Meeting Reports
- Workshop Reports
- Organisation’s annual reports
- A report to management summarising customer feedback

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official needs. We can also train your staff on the nuances of effective report writing.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

1. PERSONAL REPORTS to communicate own progress, achievements, and recommendations about training and work;

2. REPORTS ABOUT ORGANISATIONAL ACTIVITIES AND PROJECTS:
- should include how far each of the intended objectives have been reached, what were the reasons they were not fully reached, any lessons learned, and suggestions and reasons about changing the objectives if they were found to need changing.

- information about events and inputs (what actions were undertaken), but should emphasize outputs (the results of those actions in so much as they lead to achieving the stated objectives).

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official and personal needs.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

4. Sponsors and contributors

5. Researchers; and

6. Government: federal, state, local.
Community project reports provide vital information that is needed for informed and effective planning, at the federal, state and local level of governments. As in the other cases above, reports are also a source of encouragement, useful to governments as well as others.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official and personal needs.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

1) The authors of the report;
- Through writing, the author(s) learn skills such as how to organize ideas, how to write; identify weaknesses; identify failures and successes; and identify strengths (many hidden until written). Writing (itself) improves assessment abilities.

2) The organisation engaged in the project;
- An organisation "sees" its progress through monitoring and reporting.
- Results (reaching desired objectives) make organisation’s members feel happy and encouraged to do more.
- When objectives, strategies and activities are modified (based on reports) the project can be fine-tuned and improved.

3) Other Organisations

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official and personal needs.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

- So other people or organisations can learn what is done;

- To help researchers in their work;

- To determine further actions;

- To use for evaluation; and

- For the government.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official and personal needs.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
ETISALAT: 08093061333

WEBSITE: www.trwconsult.com

THE READY WRITERS CONSULT WILL BE OFFICIALLY THREE YEARS OLD ON JULY 22, 2012.

OUR VISION
To be the first reference point for quality content services in Nigeria by 2020, in Africa by 2035, and the entire world by 2050.

OUR MISSION
To Our Clients:
To offer our clients time to be more and do more in their areas of core competence by taking off their (research, writing and editorial) inconveniences. And to exceed their expectations, through our professionalism and resourcefulness, during job execution and with the final output.

To Our Staff & Operatives:
To provide a conducive work environment where staff and operatives can learn on every job, grow to become, and attain their full potential through stretch assignments and coaching, whilst making money on the side.

WWW.TRWCONSULT.COM

- To provide information so that others can take action.

- To communicate information that will assist in decision making process.

- To propose solutions for business problems or present relevant information to assist in the problem solving process.

- To communicate the business model, business management model and the commercial objectives of a business, e.g. a business plan.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official and personal needs.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

- Report writing begins with being asked to write a report.

- Writing a report is examining a given problem or issue and suggesting a practical solution.

- The preparing of written reports is part of management skill training.

- You can turn report writing into an essential element of the professionalism of your job, and as a tool to monitor what you are doing.

- A good and effective report is one that is read and that stimulates some sort of an action, not just filed and ignored.

THE READY WRITERS CONSULT can help you/your company develop a comprehensive report for your official and personal needs.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

1. What is the client’s problem or need?

2. What makes this problem worth solving?

3. What goals must be served by whatever action is taken?

4. Which goal has the highest priority?

5. What product/services can I offer that will solve the problem or meet the need?

6. What results are likely to follow from each of my potential recommendations?

7. Comparing these results to the customer’s desired outcomes or goals, which recommendation is best?

THE READY WRITERS CONSULT can help you develop a business proposal that will earn you the deal.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

- Background/Problem Definition
- Objectives
- Methodology
- Time frame
- Payment schedule
- Appendices
- Action standard

THE READY WRITERS CONSULT can help you develop a business proposal that will earn you the deal.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

To You:
- Helping you to sell
- Helping you to sell based on value instead of price
- To compete successfully without having personal contact
- To sell a complete technical solution to a non-technical buyer
- The proposal is your marketing tool
- helps you to influence clients
- Helps you to demonstrate your competence and professionalism

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

To Clients:

- Compare vendors, offers or price so he can make an informed decision
- Clarify complex information
- Make the buying decision more objective
- Slows down the sales process
- Solicit creative ideas, become educated or get free consulting

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

Greetings!

MADPhilips conducted an interview with us in his Unusual Entrepreneurs series about the conception, starting and running of THE READY WRITERS CONSULT.

It's my pleasure to share the excerpts of that session with you here: http://www.naijapreneur.com/unusual-entrepreneur-interview-with-babatunde-oladele/

I hope you will find it an interesting read and a worthwhile expenditure of your time.

1. Failure to focus on the client’s business problems and payoff

2. Proposal having no persuasive structure

3. No clear differentiation of the sponsor of the proposal compared to the others

4. Failure to offer compelling value proposition to the prospects

5. Key points are buried amidst unnecessary information

6. Proposals being difficult to understand because they are full of jargons

7. Credibility killers – misspelling, grammar and punctuation errors, use of wrong client’s name, inconsistent formats, etc

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

- Be consistent in form, techniques nd standards
- Indicate the competitive advantage
- Be attractive to the client in terms of cost, and
- Contain selling documents in terms of the track records and profiles of the company.

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

- Identify with the problems of the client
- Contain convincing information
- Contain good details and credible explanations
- Be thorough and clear

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

Generally, proposals provide answers to three basic questions:

- What is there is to be gained from the product, service or project?

- Why is it worth acquiring?

- How can the validity of the results be assured?

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

It’s not a price quote
It is not a bill of materials, project plan or scope of work
It is not the company’s history either

It is a sales document Designed to move the sales process towards closure.

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

Proposals are selling instruments which present not only facts, but also information on the processes of executing a given project.

They are expected to be:

- Accurate
- Detailed
- Persuasive

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

- Establish a courteous tone
- Decide who should receive an e-mail message
- Respond to e-mail messages
- Begin with salutation.
- Keep content brief.
- If you are referring to a web site, do provide a link.
- Don't use ALL CAPS: In the real world, all caps mean that you are stressing a point. However when online, all caps means that you are YELLING! Bold the word or put asterisks around it to stress the word.
- Don't get too informal: The tendency when it comes to e-mail is to write less formally, just remember, you are still writing a business letter only via e-mail.
- Don't use emoticons and acronyms: There are two reasons for this, first, while many net-savvy users are familiar with it, there are still a lot of people who don't understand what the symbols mean. Secondly, you are still writing a business letter, emoticons and acronyms are just too informal.

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

Instead of drafting a long e-mail message, consider sending a brief message with an attachment—a file already stored on your computer or removable disk.

When sending an attachment, your e-mail message itself can function as a cover note, in which you describe the attached document, its relevance to the recipient, and what action, if any, you want that person to take after reading it.

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

E-mail is quickly becoming the most popular form of business communication, particularly for messages sent within a company. Aside from the convenience of writing e-mail messages, many people prefer e-mail over letters and memos because of its informality. A loose, friendly tone and approach is not only acceptable, but usually preferred in e-mail correspondence.

Keep in mind, though, that the informal nature of e-mail should not be an excuse for careless work. Particularly when sending a message to a superior within your company or to a new contact or client outside of it, you should choose your language precisely and structure your e-mail correspondence to give your message the greatest impact.

As with any correspondence, you should always proofread all e-mail messages for spelling, punctuation, and grammatical mistakes before sending them.

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com

To determine the appropriate tool to use, you need to consider the following:

- What am I writing about?
- How much information do I have to pass along?
- How many people will receive the message?
- How quickly does it need to reach them?
- How much time do the recipients need to respond to it?
- How formal should the presentation be?
- Is the message confidential?
- How are people likely to respond to it?

THE READY WRITERS CONSULT can help you develop a felicitous business and personal document that will enhance your (personal/corporate) brand and image in the eyes of your publics.

For more information, call any of our hotlines:

MTN: 08030538099
AIRTEL: 08022137976
GLO: 08072067661
ETISALAT: 08183944607

WEBSITE: www.trwconsult.com