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Team Assistant At The World Bank by Godmother(f): 4:44pm On Sep 29, 2009
The world Bank, Nigeria Country Office, requires the services of highly organized and energized professionals, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work in the position below:

TEAM ASSISTANT (One year Extended Team Appointment ET2) – Job #091710


The successful candidate will provide administrative and operational support to all teams working on his/her unit’s portfolio. The job implies frequent interaction with other VP Units, IFC, MIGA and other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations.

Duties and Responsibilities: These will include, but are limited to:

* Keeping abreast of the Organization’s directives on and ensuring effective processing of all project documents
* Using desktop processing skills to produce complex texts, reports, figures, graphs etc. according to Bank formal and distribution
* Collecting and inputting data provided by Task Leaders into the central database including processing new project status reports
* Tracking and reporting on appropriate aspects of the Team’s operational activities
* Drafting standard letters, memos, faxes, etc, conforming to the organization’s regional standards, using proper grammar, punctuation and style
* Drafting minutes of meetings
* Performing Analytical tasks as may be requested by the Team Leader from time to time
* Providing assistance in ending large documents
* Maintaining up-to-date divisional project files (both paper and electronic)
* Answering internal and external queries on the assigned portfolio or, as necessary, taking accurate and comprehensive telephone messages, and routing them to appropriate persons to handle
* Assisting in preparation and logical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc
* Maintain current distribution lists of project/product contacts, and distributes documents for the team
* Serving as a back-up to the other staff and Task Team Assistants on project and administrative tasks

Critical Requirements:

* Excellent command of written and spoken English
* Excellent interpersonal and communications skills, and ability to interact tactfully with people of all levels
* Demonstrable team spirit and strong desire to actively contribute to a team’s objectives
* Willingness to extend his/her working hours to meet deadlines and at short notice
* Ability to function effectively in multi-disciplinary teams within a matrix management environment
* Ability to work independently and produce excellent results under pressure
* Excellent word and data processing skills (Word, Excel, Lotus Notes, etc)
* Ability to pass relevant Bank Group tests in place at time of recruitment (e.g English language, computer applications, etc)
* Minimum of two years cognate experience
* Candidate must possess HND or First Degree obtained at not less than Lower Credit or Second Class (Lower) grades respectively.

Electronic Application

For the full position description and complete selection criteria, qualified candidates are requested to visit and submit the electronic application at www.worldbank.org/careers once on the site candidates should follow link to access the relevant job number and submit their application online. Paper applications will not be considered. The closing date for receipt of electronic application is close of business on 9th October, 2009. Only short listed candidates will be contacted.

Note:


Qualified male and female candidates of diverse background (gender, religious, ethnic) are encouraged to apply.

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