Inkjet or laser? Black-and-white or colour? To find the best printer that will deliver high-quality prints at a pleasingly low cost, read on for our buying guide.

Do you need prints fast, or is quality more important? What sort of documents will you print the most? Will you print from one computer or lots of devices? And how much do printing costs matter to you? Clarifying your needs will help you narrow down your selection. Our chooser tool can help you decide which type of printer will suit you best.


Printers can generally be split into two main categories, based on the ink technology they use: inkjet or laser. They’re also referred to in terms of their features – like wireless printers – or the tasks their best suited to – like home office printers. Below you can find out the characteristics of the different types of printers to decide which will suit you best.

INKJET PRINTERS

Inkjet printers Inkjet printers are great all-rounders. They can handle text-heavy documents such as a student’s coursework or minutes from a meeting, but they can also print photos – and do a better job of it than a laser printer. They’re quiet and unobtrusive, and they also take up less desk space than a laser. However, inkjets are usually more expensive to run than laser printers, costing you more in ink per printed page than you would pay for laser toner. That’s not necessarily the case with a few business-focused inkjet printers, but as a rule of thumb, inkjets cost you less up front, but more in the long term. Pros Smaller and cheaper than laser printers can produce good-quality colour prints Cons More expensive running costs, slower to print black text pages than a laser Inkjet printing costs per page are higher than colour laser printers, but colour laser printers and cartridges cost more at the outset. If you’ll print a lot, a colour laser printer should work out cheaper over time.


Laser printers

Laser printers shine when it comes to printing a lot of black text, and while colour models are more expensive than colour inkjets, they also produce professional-looking business graphics. They’re normally faster than inkjets when it comes to this kind of job, and can handle a heavier workload if you’re planning to print a lot of pages every month. What’s more, while the toner cartridges are expensive, each one prints a lot more pages than an inkjet cartridge, so the actual cost per black-and-white or colour page is usually much less. However, laser printers are usually bulkier and noisier than the equivalent inkjet printer and will take up more space on your desk. While they can knock out good graphs and charts, colour laser printers aren’t much good at printing photos. Stick to an inkjet if you’re likely to print off your holiday snaps. Pros Fast prints and good-value printing for black-and-white pages Cons More expensive to buy, bulkier and often noisier than inkjets

Choose a model from our round-up of the Best laser printers.

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All-in-one printers

You can buy a straightforward inkjet or laser printers, but a device that scans and copies as well won’t cost you a whole lot more. Most have wi-fi connectivity built-in so that you can print from several PCs or laptops, not to mention tablets or smartphones. Some include a fax function, too. Pros Can scan, photocopy and fax as well as print Cons Tend to be larger models that take up more space.


Photo printers

The term ‘photo printer’ covers a wide range of devices. To some, it’s an A4 all-in-one that’s really good at printing photos. To others, it’s a dedicated compact photo printer that only prints small photos. Or perhaps you want an A3 specialist model with dedicated photo cartridges and high-resolution print heads for lab-quality photo prints. Photo printers usually have memory card slots and a USB connection on the front, so you can plug in your camera’s memory card or connect the camera itself and print away, with or without a PC. Pros Optimised for photo-sized prints Cons Can’t guarantee better print quality than a more flexible regular printer.

You can read more about the Best photo printers here.





A3 printers

If you want to print large office documents, posters or photos to hang on your wall, then an A3 printer is the one for you. They cost more money and take up more desk space, but they can print on larger sheets of paper than a standard A4 printer. Some have a strong photographic or design focus.

Pros Ideal if you need to print at poster-size.

Cons Take up significant space compared to regular printers.

We’ve rounded up the Best A3 printers to help you quickly find the model for you.



Home office printers

Most manufacturers have both laser and inkjet home office printers in their range, designed to print a lot of text and the odd business graphic rather than photos, children’s homework or art projects. Whether they’re an inkjet or a laser, these printers focus on printing text pages quickly and efficiently and on keeping running costs down.

Pros Fast prints, large paper trays and useful functions such as faxing.

Cons Large models that tend to be more expensive

Find out more about the Best home office printers, and whether one might be the right printer for you.

Many home office inkjet printers have an Automatic Document Feeder (ADF) on top – handy for scanning and copying multi-page reports

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Black-and-white or colour printers

Black-and-white inkjets are now pretty much extinct, but you can still save a little money by opting for a ‘mono’ (black-and-white) laser printer. These are cheaper to buy than colour models, and if you’re mostly printing black text on white pages, you’ll also find them nice and cheap to run. Colour makes your printer much more versatile, however. On the off chance, you ever need to print a photo or colour document, a colour printer is worth having.

ChrisMenzie:
Hmm, not bad, but actually this guide isn't full. I mean, that there isn't enough information, that really helps in choosing the right model of printer. I think, that you should write some guides, instead of one, for separately describing of each of its type. Frankly speaking, when I began my business, I read a lot about all necessary devices, before buying, you should understand me, because I didn't want to spend so huge amount of money for the device, that won't be as good, as I want, and the best one was about the color label printers. Not only did this article answered all my questions, their call center helped me in choosing the model, that really suit me. I hope, that next guide will be better and you won't stop on this one.

Where can I find some more feedback?

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