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The Embassy Of Belgium Recruiting Multi Skilled Administrative Operative - Jobs/Vacancies - Nairaland

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The Embassy Of Belgium Recruiting Multi Skilled Administrative Operative by grad: 8:35pm On Feb 25, 2020
The Embassy of Belgium is looking for suitably qualified personnel for the below role

Multi Skilled Administrative Operative


The Embassy of Belgium in Abuja is recruiting a Multi skilled administrative operative, who will function:

a)   As a "secretarial operative":

Carry out secretarial tasks in order to support the manager/service/post in daily administrative management.

Manage agendas or other schedules
Make necessary contacts for the service or the manager with local official bodies, other representations, private organisations, suppliers, etc.
Sort and record incoming and outgoing correspondence
Proofread and, if necessary, correct documents (spelling, layout, etc.)
Reply (telephone, e-mail, letters) to simple requests
Draft letters/verbal notes/various communications under the manager's supervision
Create spreadsheets and prepare simple presentations
Help to write certificates concerning nationality, public records, etc.
Prepare mission authorisations and book trips, hotels for the manager and/or other internal staff, etc.
Contribute to the management of certain files concerning staff (recruitment/end of contract, salary sheets, presence sheets and holiday sheets, etc.)
Search for and keep up-to-date information and documentation that is useful for colleagues' work
Prepare/complete files for meetings, missions, etc.
Regularly report on (feedback) the status of files
Manage simple instruction files (diplo-flights, routine notifications to local authorities, etc.)

b)   As a "front office operative":

Welcome and receive the frontline questions, requests and documents of Belgian or foreign citizens in order to provide a response or immediate help or to convey/transmit them to the manager.

Inform the visitor about the documents needed, regulations and procedures, timescales, etc.
Inform and answer requests by e-mail, telephone; if necessary, forward them to a manager
Receive and examine the documents presented
Question/guide/advise/help the applicant with procedures
Register files in the software indicated and according to the rules in force
Inform the applicant of the outcome of his application
Issue certificates or other documents required by the applicant.

c)   As a "back office operative":

Prepare, encode and monitor the evolution of applications according to the procedures and regulations in force in order to support the manager/service/post in consular activities.

Check documents and complete applications, if necessary by contacting the applicant
Check the authenticity of documents if necessary
Prepare certificates and various acts and documents
Reply to mail from Belgian or foreign citizens, local authorities, honorary consulates, etc. pertaining to consular affairs

Requirements

Minimum a Polytechnic/Bachelor’s degree in administration/secretariat or similar, PLUS

Minimum of two (2) years of relevant experience
Fluent speaking, writing and reading in English is required (language proficiency will be tested)
Proficiency of Microsoft Word, Excel and Outlook is a must (proficiency will be tested)
Knowledge of either French or Dutch is an asset.

Salary

The monthly gross salary is 200,390.- monthly transport and housing allowance is 35,582.- Naira; 8% pension contribution is withheld; accepted medical expenses are reimbursable at 90% - 24 working days holidays a year

Method of Application

Interested applicants for this position MUST adhere to the following, or the application will not be considered:

Only electronic submissions sent in 1 email (containing the application letter, cv and additional documentation) will be accepted, PLUS

The attached resume or curriculum vitae must provide the necessary information
Additional documentation must support/address the requirements listed above (e.g. Transcripts, Degrees, Certificates etc.)
The application letter must be type-written and signed, apply specifically for this position, and address the minimum requirements as advertised
Electronic submissions cannot be larger than 5MB. Please submit attachments ONLY in PDF and Word formats, NOT pictures.
Emails received without the appropriate subject line and incomplete applications will not be considered.

For full details on how to apply visit:

https://www.jobstoday.com.ng/job/multi-skilled-administrative-operative-at-the-embassy-of-belgium/

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