MAIL ROOM PROCEDURES
INTRODUCTION
in the majority or large offices, the postal department is a central unit serving the Various departments of the firm. There is therefore a large amount of incoming mail to be dealt with before distribution

Mail inwards and mail outwards are clearly both connected with the postal out they are not handled in the same way. For instance, while mail outwards involves the weighing, stamping and actual dispatch of letters and parcels,
at times convenient to the Postal organisation. However, firms wishing Mail is usually delivered to the addressee by the postman, and it arrives collect at time convenient to them may do so through the ‘private box’ or ‘private
bung service. The former enables the firm to here a box in the Post Online sortie department into which their mail will be placed and from which it can be collected The private bag service enables a fin to send a driver to collect the firm’s Which will be handed over in a suitable locked bag provided by the firm Placed note that a separate box or bag is required for parcels, and if one of the other and is usually the mom metrication or postal department, mail inwards does not quite the same fort or routine activity in many times much of the correspondence is addressed to the firm as a whole not a portraiture persons or departments. some firms even print on their trekker Honing will correspondence to be addressed to the General Manager” or watt other illiberal. Ir this is the practice, Whitehead (1982) observed that a preliminary suit-out is necessary to ensure that letters reach the proper department
This preliminary suit out is best carried out by experienced staff often the personal secretaries of the various departments or even the office manager himself Summer members of lower management staff open the mail together, sorting into parental trays. In other offices a supervisor controls the incoming mail, with more junior stall doing the routine activities of opening letters and rough sorting
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