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High Court Of Lagos State: Court Automated Information Management by finicky(m): 6:15pm On Feb 02, 2012 |
I read this somewhere online, but everything there is totally false. Probably money voted for the project has gone down some peoples pocket. Everything in the court remains Manual. source: http://www.isrcl.org/Papers/2005/Ayo.pdf HIGH COURT OF LAGOS STATE COURT AUTOMATED INFORMATION MANAGEMENT SYSTEM (CAIS) THE 19TH INTERNATIONAL CONFERENCE ON THE MODERNIZATION OF CRIMINAL JUSTICE SYSTEMS, EDINBURGH, SCOTLAND, JUNE 26- 30, 2005 PRESENTATION BY THE HON. JUSTICE ABISOYE ESTHER AYO (MRS.)-Chairman of JUDICIAL PROCESS IMPROVEMENT & AUTOMATION COMMITTEE OF THE LAGOS STATE JUDICIARY, NIGERIA The new improved, streamlined and computerized Case flow in the civil litigation process of the High Court of Lagos State, under the Civil Process Improvement & Automation Project is deployed as the Court Automated Information Management System (CAIS) which runs on the local and wide area networks connecting all the four High Court divisions of Ikeja, Lagos, Ikorodu and Badagry, in Lagos State. The entire civil litigation case flow from filing to final disposition has been streamlined, improved upon and automated. The Court Automated Information Management System (in a broad sense) includes three sub-systems that accommodate three different key target audiences as follows: • Court Automated Information System (CAIS) a secure, passwordprotected, closed information network for authorized Court personnel (intranet). • Electronic Access Gateway for Lawyers (EAGL) a secure, passwordprotected information network that provides limited access to certain sections of the case-related information for registered legal practitioners and other external users (extranet). • Public Information Portal, Lagos State Judiciary Web site that provides open, non-restricted access to certain information made public by the Judiciary. 2 CAIS Intranet includes the following key features: Contact directory, Case Management System, Court fee calculation system, Performance reporting system, secure document management system, Legal research gateway, internal messaging system (for all intranet users), Internet mail (for Judges and senior Officials) and System administration module. EAGL Extranet includes the following components: Case search, schedule of hearings (‘Cause List’), Case archive, messaging and alerts, Court forms and templates, Court fee calculator, Request for service, Electronic Claim/Process submission tool, Legal research module and personal file manager. The extranet is either accessible from the Judiciary public web site or via www.extranet.lagosjudiciary.gov.ng. Lagos State Judiciary public Web Site www.lagosjudiciary.gov.ng is powered by a content management system and provides information about the Court, directory of Judges and Legal practitioners, legal news and announcements, High Court of Lagos State (Civil Procedure) Rules and other key legislation, Court calendar and hearings schedule ‘Cause List’, Annual reports, guides for Litigants, and tools for collecting public feedback. USERS The Court Automated Information System on the local and wide area networks is accessible to the following Officers and personnel of the High Court of Lagos State: i. His Lordship the Chief Judge ii. The Administrative Judges (Ikeja & Lagos) iii. All Honourable Judges (Lagos, Ikeja, Ikorodu & Badagry) iv. The Asst. Chief Registrar (Litigation)- Lagos v. The Asst. Chief Registrar (Litigation)- Ikeja vi. The Asst. Chief Registrar (Cash)- Lagos vii. The Asst. Chief Registrar (Cash)- Ikeja viii. The Asst. Chief Registrar (Appeals)- Ikeja ix. The Asst. Chief Registrar (Appeals)- Lagos x. The Deputy Sheriff- Ikeja xi. The Deputy Sheriff- Lagos xii. Cashiers- Lagos xiii. Cashiers- Ikeja xiv. Process Clerks- Cash Office Lagos xv. Process Clerks- Cash Office Ikeja xvi. Records Clerk, ACR Litigation’s office Lagos xvii. Records Clerk, ACR Litigation’s office Ikeja xviii. Records Clerks, Strong Room Lagos 3 xix. Records Clerks, Strong Room Ikeja xx. Records Officer, Records Section Lagos xxi. Records Officer, Records Section Ikeja xxii. Archives Officer- Lagos xxiii. Archives Officer- Ikeja xxiv. Appeals Officer- Lagos xxv. Appeals Officer- Ikeja xxvi. Appeals Typist- Ikeja xxvii. Appeals Typist- Lagos xxviii. Chief Bailiff, Service- Lagos xxix. Chief Bailiff, Service- Ikeja Bleep. Service Bailiffs- Lagos xxxi. Service Bailiffs- Ikeja xxxii. Execution Bailiffs- Lagos xxxiii.Execution Bailiffs- Ikeja xxxiv. All Court Registrars (Ikeja, Lagos, Ikorodu & Badagry) xxxv. Court Secretaries & Computer Operators xxxvi. ADR Officer xxxvii.Case Administrator- Ikeja xxxviii.Case Administrator- Lagos The civil litigation process starts with the Claimant or Lawyer who brings an Originating and frontloading processes to Court for filing. His/Her first contact is with the Asst. Chief Registrar (ACR)-Litigation, who reviews the processes for compliance with the front loading requirements of the new 2004 Civil Procedure rules and validates them for processing. The ACR may also reject the claim for non compliance with the rules. Upon receipt and validation of the processes, the ACR Litigation inputs into the CAIS, at her workplace (using her computer which runs on the network), key and vital data on the claim, such as the parties’ names and addresses, claim text, subject matter, Case type, Originating Process type, Originating counsel name, address and phone number, Suit number category, Claim fee & Invoice number (generated by the system filing fee calculator), date & time claim was admitted for processing, other processes filed with the claim etc. These vital Case data and payment invoice are electronically submitted by the ACR Litigation, to the Cashier as a Task to accept payment of the filing fee regarding that claim, from the Litigant or counsel; with a deadline due date for the cashier to complete the task .The task comes to the cashier’s workplace with the already keyed in data on the claim, for further processing by the cashier. The ACR Litigation gives the original processes back to the Litigant or Lawyer who takes it to the cashier for payment of the filing fee. The cashier would have already received the electronic claim and payment invoice with 4 the task from the ACR-Litigation, for her to accept payment from the litigant or Lawyer. Cashier opens the task and deals with it by opening the electronic claim and invoice sent to her and then accepts the filing fee amount on the invoice, from the Litigant/Lawyer. After issuing the receipt, the cashier enters the receipt number and payment date (payment date translates to filing date), in the areas provided for same on the electronic Claim form at her workplace and also states the payment method i.e. cash or cheque on the invoice form. Cashier updates the Claim and invoice and the system upon receiving the submitted information (receipt number and date filed), automatically generates a Suit number for the Claim at the cashier’s workplace, based on the Suit number category and hard coded convention in the CAIS. Examples of such system generated Suit numbers are, HD/LD/23/2004 or WD/LD/28/2001 or HD/ID/345/2003 or WD/ID/324/2000 or M/LD/345/2001 or M/ID/245/2000 or REV/ID/678/1999 or REV/LD/890/2005 or ID/423/2000 or LD/124/1998 etc. This eliminates incidents of having duplicated Suit numbers for Cases, which is presently happening with the manual process of creating Suit numbers. The auto generation convention also ensures that each Suit number is identified with the judicial division in which the Case was filed. The Cashier returns the updated Claim which now has a Suit number to the ACR-Litigation, as a task, for further processing; that is, for the ACRLitigation to sign the Witness Statement attestation as commissioner for Oaths. ACR-Litigation receives and opens the task, completes the attestation on the original Witness Statement or affidavit brought back by the Litigant/Counsel and she also updates the electronic Claim with the information that the Witness Statement(s)/Affidavit(s) have been sworn. ACR-Litigation then submits the electronic Claim as a task, to the Process Clerk-Cash Office to open a Case file for the claim, also with a deadline due date. She also sends the original processes to the Process Clerk. The Process Clerk sees the task at her workplace and opens it and also views the electronic Claim in respect of which she is to open the Case file. Process Clerk receives the original processes from the ACR-Litigation and the original Writ is sealed and copy of same is also certified and Process Clerk updates the electronic Claim with this additional information and generates a Record of Fees form from the CAIS. Process Clerk scans all the original processes into the CAIS and opens the Case file, filing the processes into the file. She makes both electronic and manual entries of the filed processes on the Case inventory front jacket of the Case file and dispatches the Case file to the Records Clerk in the Strong Room who shelves same until the file is ready to be assigned to a Court. Process Clerk also sends service copies of the filed processes to 5 the Chief Bailiff for service. Chief Bailiff assigns the service to a Service Bailiff. These three transactions are also done by tasks sent to the Records Clerk-Strong Room, Chief Bailiff and Service Bailiff. Subsequent activities that follow from the time when the Case is being prepared for assignment by the Admin Judge, which process goes through the Records Clerk in the Strong Room, to the Records Clerk- Litigation, to Records Clerk- Records Section and to the Administrative Judge, are all also captured by the system by way of tasks through the Task Manager interface and electronic Incoming and Outgoing Registers. One can therefore see the Task History of any particular Case, to find out at whose workplace a filed process resides, whether the process is still at a particular identified workplace in Litigation area or in the Court room. Regarding assignment of Cases by the Admin Judge, the system does a random assignment of Cases to Judges, depending on Case type and the Case load before the Judges and which specialized division the Judge belongs to. The system also allows the Admin Judge to override a random assignment, if she is not satisfied with the random selection of Judges made by the system. All these assignment of Cases are now to be carried out on the CAIS. The subsequent dispatch of the assigned Cases back to the Records Section Clerk, who then dispatches them to the Court Registrar, are also captured by the system through the Task Manager. The dates of all these activities are also recorded by the system. By the time the Case reaches the Court, all the key and vital data of the Case have already been captured into the system (including the scanned version of the filed processes) and the Judge can view in advance, full information on Cases assigned to him/her and he/she can begin to prepare for the Case, before the physical Case file gets to the Court. Once the Cases are in the Court, it is the responsibility of the Court Registrars and Secretaries to update the Cases daily as proceedings take place, and processes are brought to Court, that is, update the Case Inventory, i.e. process, proceedings and correspondence inventory, Proceedings History, Pre-trial conferences and Trials. The electronic Judge diary must also be updated with hearing dates of Cases and what they are fixed for. There is also an Attachments interface to each Case record for Orders, Rulings and Judgements delivered by the Judge to be attached to the particular Case. It is the responsibility of the Judge to access the CAIS daily to monitor the updates of their Cases by their Court Registrars and Secretaries and ensure that they are doing the required updates in the system. Henceforth, Weekly Cause Lists and Performance Reports including the NJC Quarterly Report will be generated from the CAIS, using the 6 data entered daily. The entire Case Registry containing all civil Cases of the High Court entered into the CAIS to date is also available for viewing. A total of 10,800 Cases have been entered into the system to date. Other business processes that continue from the Court are the ADR, Appeal and Judgement execution processes, which involve other key system actors namely, the ADR Officer at the Lagos Multi-door Court House, who feeds the CAIS with current status of the ADR process without going into the details, the ACR Cash, who upon application by the Judgement Creditor, issues the Warrant for possession or Writ of Fifae and Notice of Attachment and forwards same to the Deputy Sheriff after the Judge has signed them, for execution of Judgement. The Deputy Sheriff sends the Judgement execution processes to the Admin Judge for approval of the execution. Admin Judge returns the approved execution processes back to the Deputy Sheriff, who assigns the Warrant to an Execution Bailiff for execution of the Judgement. The execution process eventually reaches the Chief Judge who has to approve any proposed Sale of goods levied during execution. Key system actors involved in the appeals process are, the ACR-Appeals, Appeals Officer and Appeals Typist, who process the Notice of Appeal and other processes involved in the compilation and settlement of the Record of Appeal until the 20 bound copies of the record of appeal is prepared and forwarded to the Court of Appeal. These further business processes in the civil litigation case flow are all carried out at the respective workplaces of these system actors in the CAIS and each activity that moves the Case forward is captured by the system. The foregoing is a summary of the new, improved, streamlined and automated civil litigation process of the High Court of Lagos State. Every Court Process that is filed in Court is electronically recorded at the point of filing and is viewable in the system with each activity that has taken place regarding that process. Processes and Cases can be tracked and managed, thereby eliminating delays and document loss and reducing Case processing time. We have created a transparent and easily accessible Court system which is easy to monitor and improve upon. The CAIS is also accessible by Lawyers through an extranet platform provided for them. We are focused on using the CAIS as a productivity tool to improve judicial process and performance by using the data in the system to effectively manage Cases before the Court. Our goal is to improve the delivery of justice to the citizens of Lagos State through better case management and Court performance measures/standards. 7 A visual power point presentation of the system is attached. Hon. Justice Abisoye Esther Ayo (Mrs.) HIGH COURT OF LAGOS STATE, NIGERIA |
Re: High Court Of Lagos State: Court Automated Information Management by musbaunow(m): 3:49pm On Mar 19, 2012 |
I'm aware that the LASG in conjuction with the DFID started something that never worked, but I'm also aware that the state ministry of Justice and the Judiciary mandated new contractors to work on the project and I have seen them displayed something at the Igbosere highcourt recently..on a LCD Dsplay I hope they get it right anyway..considering a lot of stuffs that may work against them withing the system. |
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