POSITION: ADMINISTRATIVE ASSISTANT
REPORTING STRUCTURE: ADMINISTRATOR/HEADTEACHER
STATUS: FULL TIME / LONG TERM

General Purpose

The Administrative Assistant will primarily be responsible for handling all clerical tasks in the school’s office. The candidate will:

JOB DESCRIPTION
Main Job Tasks and Responsibilities

Manage clerical, administrative and secretarial responsibilities and tasks for the school’s office.
Welcome parents, children and visitors.
Support Administrator in handling admission enquiries and processes.
Carry out daily check on absentees and sending follow up calls and messages.
Manage all social media platforms under the supervision of the Administrator/Head Teacher.
Take pictures and videos of daily activities and school events for school WhatsApp groups and newsletter.
Assisting with typing, printing and photocopying of documents and worksheets.
Undertake IT based task such as designing of fliers and invitations.
Assist Administrator in maintaining staff and children’s files both manually and electronically.
Take minutes of staff meetings and disseminate as appropriate.
Schedule appointments and meetings for the Head Teacher.
Carry out cash withdrawals and payment of cheques for Petty cash plus PAYE, WHT and Pension respectively.
Mange and keep records of petty cash expenses.
Purchase school and office supplies while comparing prices to attain best value.
Monitor and maintain school and office supplies inventory alongside Administrator
Maintain a safe and secure school environment.
Ensure security, integrity and confidentiality of data.
Oversee vendors and artisans work.
Co-ordinate School Library
Maintain constructive and professional relationships as well as communication with colleagues and parents.
Any other duties as may apply.

Key Competencies

Leadership skills – Ability to manage the office in the absence of the Administrator
Sound judgment and problem solving
Strong interpersonal and communication skills
Proficiency in Microsoft Office
Understand how to use Social Media tools.
Strong ICT skills.
Planning and organizational skills
Work and time management skills
Attention to detail and high level of accuracy
Strong sense of initiative
Team work and collaboration