FULL JOB DETAILS

VACANCY CODE: GO/FT//34952
VACANCY TITLE: GOVERNANCE OFFICER
DEPARTMENT: GOVERNANCE OFFICE

VACANCY DESCRIPTION


FUNCTIONAL AREA:
Manages the Corporate Secretarial, Ethics and Training, Compliance Governance Office and Contracts, Corporate Registry, Records and Forensics, Board Matters and
Regulatory aspects of the Governance Office

RESPONSIBILITIES:
•Be responsible for the organization and management
of all statutory meetings (Board, Committees, General meetings), and business meetings including preparation of all preliminary documents and post-meeting tasks in accordance with the Governance Office Service Level Agreements (SLAs).
•Be responsible for the processes of policy development, improvement, management & provision of guidance to employees, managers and other verticals on the application of company policy in complex situations.
•Be responsible for all Corporate Secretarial & Compliance aspects of corporate transactions & other special projects such as acquisitions, restructuring, board evaluations or other strategic transactions of the Group.
•Strengthen the corporate compliance function through identification & implementation of required improvements in the compliance program design.
•Apply the Group’s document and records management procedure in managing statutory and legal requirements, and processing of all company statutory records.
•Be responsible for conducting due-diligence and vetting of all business partners across their various jurisdictions of operation. Prepare due-diligence reports on suitability of vendors for business engagement.
•Evaluate services rendered on contractual agreements, negotiate orders for settlement on behalf of the Company and process payments of same, in keeping with the company procurement policy.
•Act as the responsible relationship manager for all corporate secretariat & compliance matters for at least one designated business entity/unit and at least one
jurisdiction of the Group’s operation.

•Effectively coordinate all matters relating to Directors’ remuneration, induction, training and general Board matters while maintaining standard Board processes across the Group.
•Be primarily responsible for drafting, collating and preparing non-financial information across the Group for Oando plc’s annual report in compliance with all statutory requirements.
•Be responsible for drafting Board Papers, resolutions and other documentation to assist with the decision making process of the Board and the implementation of Board decisions.
•Create awareness on compliance issues throughout the Group through compliance on-boarding of all new employees and training of employees, directors and business partners on Company policies and Code of Business Conduct & Ethics and drafting of Ethics Watch and other compliance communication tools.
•Ensure compliance with the Group’s Compliance and EHSSQ policies and procedures. Advise on sanctions for breach of Compliance and EHSSQ policies and procedures.
•Manage client/auditor relationship and effectively communicate key audit recommendations to managers, working together to identify problems and find creative solutions to them.
•Conduct periodic audits to monitor and track compliance of the Oando Group and its subsidiaries with rules, laws & regulations and prepare periodic reports to senior management and the Board of Directors
•Prepare in conjunction with the Audit team, the statutory reports for the Board and Audit Committee meetings.
•Monitor contract performance of service providers based on executed SLAs.
•Align all work plans with the unit’s business continuity and disaster recovery plan, participating in audits and drills to ensure preparedness to manage different operating scenarios.
•Manage stakeholder relationships with regulatory and government agencies, shareholders, registrars, local and international organizations etc and fulfil all of the company’s reporting and continuing obligations to these bodies/agencies
•As part of financial management function, provide input to budget preparation and monitoring in alignment with financial targets of the unit.
•Actively contribute to developing the company’s stakeholder management strategy in keeping with the company’s communication guidelines and standards.

KEY PERFORMANCE INDICATORS:
• Effectiveness of documentation management and accessibility of information
• Smooth and effective stakeholder relationship management with no penalties
• Demonstrated cost saving and budget management practices employed in day-to-day activites.
• Promptness/timeliness of response/ service delivery

PERSON SPECIFICATION:
• A good University degree;
• Minimum of 5 years experience of legal, compliance or corporate secretarial work, 3 of which should be in a legal and compliance department of a public quoted Company;
• Strong & Effective Business Communication and drafting skills (Verbal & Written);
• Excellent Communication Skills;
• Analytical & problem solving ability
• Ability to plan and execute multiple assignments under pressure.

REQUIRED COMPETENCIES:
•Knowledge of Corporate Transactions/Company Law
•Oil & Gas Industry History and Dynamics
•Knowledge of the different Statutory/Regulatory bodies governing Companies and the Oil & Gas Industry
•Change Management
•Team player
•Customer focused & customer service oriented
•Strong interpersonal Relations
•Numeracy and Analytical skills
•Cost Control
•Creativity & Innovation
•Organization/Administration
•Oral & Written Communication
•PC Utililsation
•Attention to detail
•Reporting

To Apply, CLICK HERE