Responsibilities/Duties:
• Maintain, operate and update the established filing system to ensure easy retrieval of documents as need arises. Maintain the information in electronic and hard copy files as appropriate.
• Raise Payment vouchers, procurement requests and other financial documentation required for making payments/ cash disbursement and write cheques for all approved payments
• Assist the Project Administrator in procurement with a view to ensuring procedural requirements are followed and documentation is maintained.
• Ensure timely opening of office and perform front office duties and ensure all official visitors are guided, directed appropriately and maintain inventory of visitors as well as staff movement/log
• Assist the project Administrator in managing logistics associated with staff and consultant travels, including air tickets and hotel reservations, and following security procedures.
• Make cash withdrawals and deposits on the project bank accounts as approved by the project Management
• Assist the Project Administrator in the Management of established inventory system; ensuring inventory is updated, accurate and fully documented.
• In consultation with the Project Administrator manage the conference room and all equipment therein and be responsible for scheduling its usage.
• Operates photocopying and binding machines as requested, and in consultation with line supervisor arrange for machine and other project equipment service and repair as need arise
• Take responsibility for cash disbursement in line with established cash disbursement guidelines as established by the organisation.

Education, Experience & Qualifications:
• Minimum OND/NCE/HND/BSC in Business Management, Finance, Secretarial Administration or related field
• Ability to use Microsoft Office suites and email.
• Demonstrated experience in use and operation of standard office equipment e.g photocopier, fax etc Previous experience in a similar organization an advantage
• Demonstrable knowledge of basic procurement guidelines /requirement Knowledge of formal filing and documentation systems

Competencies:
• Basic knowledge of office routines and procedures
• Flexible, organised and dependable
• Willing to follow instructions, but also show initiative when required
• Good interpersonal and communication skills
• Ability to interact with all cadre of staff/ partners and be a good team player
• Detail-oriented, honest and patient.

Application closing date: 16th September, 2013.

Mode of Application: Interested Candidate should apply online with full CV sent to: greatachieversconsulting@yahoo.com