The Economic Community Of West African States (ECOWAS) is a regional group of fifteen countries, founded in 1975. Its mission is to promote economic integration in “all fields of economic activity, particularly industry, transport, telecommunications, energy, agriculture, natural resources, commerce, monetary and financial questions, social and cultural matters.

Economic Community of West African States (ECOWAS) is recruiting for the position below:

Job Title: Procurement Officer

Directorate: Administration

Grade: P3

Annual Salary: USD 36.901 – USD 44.469

Supervisor: Principal Officer Procurement

Reference: ECW-COMM/REC/ADM-P/001/2014

Duration: Twelve (12) months (renewable)

Duty Station: Abuja, Nigeria

Duties and Responsibilities

Executes procurement plans to support business and operational needs based on requirements stated in the business plans and budgets of departments

Prepare bidding documents, terms of reference, purchase orders, proposed contracts, suppliers’ bills and other procurement documents, as directed by the Head of Procurement

Ensures the needs of requestors are proactively identified and met, taking appropriate actions by handling request orders, supporting tendering/bid management processes, price management, service delivery, vendor management and communication efforts with suppliers

Keep track of the status of each procurement – from request to delivery or receipt by the requester – ensuring that priorities are met

In liaison with Finance, ensure timely funding, and/or resolution of any funding issues in relation to procurement activities

Develop a detailed level of material knowledge for designated ranges of products within allocated groups of products/materials

Maintain awareness of market conditions, including source lists, price availability and competitiveness, and ensure that costs are fair and reasonable prior to approving any purchase.

Check specifications for goods and Terms of reference for services ensuring compliance with set standards, regulations, procedures and process requisition in accordance with related ECOWAS and donor policies and procedures for Goods, Works and Intellectual Services

Maintains adequate vendor documentation and/or specifications on sources of supply, costs, delivery, vendor performance ratings, and quality requirements.

Analyse all material requisitions for proper material descriptions, budget authorisations and cost centres, which the purchases are being charged.

Produce/provide periodic updates and required management reports covering service ordering, order tracking, purchase orders and contracts, service order delivery scheduling and costs.

Maintain a central register of main contracts to accurately record the status of contracts with suppliers, develop appropriate database for key suppliers, main contractors and Consultants and track service level agreements with vendors, Contractors and Consultants

Qualifications/Experience/Skills

A Bachelor’s degree in Business Management, Purchasing & Supplies, Supply Chain Management, Economics, Social Sciences or equivalent

At least five (5) years experience in Procurement with experience of procurement procedures of development partners( World bank , AFDB, European Union).

Must have good writing and computer application skills;

Possession of a higher degree will reduce the number of years’ experience to three (3).

COMPETENCIES

A good knowledge and understanding of the procurement process, sourcing, tendering methods and tender documents;

Understands negotiation principles and techniques;

Ability to develop strategic relationships with key suppliers and to maintain supplier development techniques;

Ability to plan and organise the procurement process;

Understanding of the importance of Audit and financial compliance and its impact on the procurement process;

A good knowledge of inventory, Logistics and Supply Chain processes;

A good understanding of Costing Methods;

Knowledge of World Bank, EU and other donor procurement processes and principles would be an advantage

Age

Candidate should not be 50 years old or over at the point of recruitment and must be a citizen of one of the ECOWAS member states.
Language

Fluency in oral and written expression in any one of the ECOWAS working languages : English, French and Portuguese. Knowledge of a second official language would be an advantage.

Application Closing Date
November 21 2014

Method of Application
Interested and qualified candidates should:
Click here to apply online
http://comm.careers.ecowas.int/vacancies/index.php?p=vacancy_page_display&job=ECW-COMM%2FREC%2FADM-P%2F001%2F2014&action=online_application&lang=en

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