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Urgent Vacancies by Shegbe: 2:17pm On Nov 07, 2014
Human Capacity Development Consultants (HCDC) is currently recruiting for an executive assistant and a personal assistant for one of Nigeria's leading financial consulting firm. Interested candidates should send their cvs to recruitment@hcdclimited.com using the position they are applying for as the subject of the mail.

Job Title: Executive Assistant

Job Responsibilities

• Assist the Managing Director in planning and developing strategy in line with organizational goals
• Enable remote decision making for the MD by acting as stand-in in his absence and providing feedback
• Follow up with potential counterparties/unit heads to pursue new business relationships
• Prepare correspondence on behalf of the MD, including the drafting of letters and replies
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Receive correspondence for MD’s office from staff members and distribute correspondence from MD’s out tray to staff members, ensuring 24 hours turn-around time
• Assist in preparing meeting agendas, documents and draft minutes of meetings as necessary
• Work closely with and provide executive assistant support for the Managing Director and members of the Board
• Provide and maintain an administrative service to support Board, Board Committees and such other meetings
• Take minutes and actions at board and other meetings, communicating documented minutes in a timely manner;
• Assist the M.D with on-going projects by writing research or reports
• Review & proffer advice on correspondences requiring the Managing Director’s signature.
• Dispatch treated/untreated correspondences internally/externally, as appropriate.
• Ensure the office of the Managing Director interfaces smoothly with internal/external stakeholders by carrying out the following: creating, managing, organizing & updating mailing lists for the office of the Managing Director on MS Outlook
• Managing & updating the Managing Director’s Portal on the intranet, ensuring that information made available on the portal is constantly updated, well organized for easy access/retrieval & support effective knowledge management, amongst others
• Provide appropriate answers to enquiries from external parties or direct as appropriate.
• Manage, update & maintain a confidential document management/filing system for the Managing Director’s office
• Assist with the tracking and monitoring of the budget for the Managing Director’s Office.
• Write letters and memos, compile data for reports, create presentations, write reports, transcribe dictation, edit and proofread.
• Perform any other tasks as requested by the Managing Director

Qualification, Minimum Experience and Skills:

 Minimum of an M.Sc or MBA from a reputable institution
 At least 10 years of working experience as a personal assistant, executive assistant and other related roles such as admin and office support
 Excellent interpersonal skills, including experience building relationships with internal and external stakeholders
 Self-starter with ability to get up to speed quickly and work effectively with little direction or supervision
 Sound judgement, a high degree of professionalism, and the ability to maintain confidentiality
 Excellent analytical and problem solving skills are a must.
 Must have strong proofreading skills. Must have strong presentation, verbal and written communication skills.
 Must be detail oriented, results-oriented and be able to multi-task and work in a fast paced environment.
 Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be dependable, adaptable, creative and self-motivated.
 Ability to handle and maintain the confidentiality of highly sensitive information.
 Good working attitude, mature personality, team player and able to work under minimum supervision
 In-depth knowledge and proficiency of MS Office, including Outlook, Excel, Word and PowerPoint

Job Title: Personal Assistant

Job Responsibilities

 Provide full range of confidential secretarial and clerical support to the MD
 Manage and organize the MD’s schedule and update diary accordingly
 Coordinate travel, accommodation and on-site transportation to meetings, ensure that itineraries are organized and managed, and anticipate potential problems to ensure travel runs smoothly
 Update contacts in Outlook and contact album.
 Prepare relevant documents for meetings; prepare internal and external reports, presentations, proposals and correspondence
 Follow up on various projects with different departments to confirm their status and report same to the MD
 Ensure deliverables are met by the various departments and receive monthly reports for filing
 Assist with everyday general admin i.e. scanning, photocopying, filing, courier, post and uploading of documents into the company portal
 Ensure all MD related issues like meals are dealt with in a timely manner; receive and entertain the MD’s visitors
 Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings.
 Maintain good filing systems for smooth data retrieving.
 Schedule meetings/conferences; prepare presentations and other related tasks.
 Convey, coordinate, supervise, pursue and follow up on the instructions by the Managing Director to the respective management staff.
 Undertake other special assignments, ad-hoc functions and related duties as and when required by the Managing Director.
 Liaise with internal departments, subsidiaries, bankers, lawyers and government officials.
 Multi-task, prioritize work and meet tight schedules.

Qualification, Minimum Experience and Skills:

 Minimum of a B.Sc from a reputable institution
 At least 5 years of working experience as a personal assistant.
 Good communication skills and proficient in both written & spoken English.
 Excellent interpersonal, communication, presentation, negotiation and reporting skills.
 Good working attitude, mature personality, team player and able to work under minimum supervision.

Remunerations are very attractive.
Re: Urgent Vacancies by Shegbe: 3:00pm On Nov 07, 2014
Applicants must be resident in Lagos

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