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Urgent Vacancies by Shegbe: 2:17pm On Nov 07, 2014 |
Human Capacity Development Consultants (HCDC) is currently recruiting for an executive assistant and a personal assistant for one of Nigeria's leading financial consulting firm. Interested candidates should send their cvs to recruitment@hcdclimited.com using the position they are applying for as the subject of the mail. Job Title: Executive Assistant Job Responsibilities • Assist the Managing Director in planning and developing strategy in line with organizational goals • Enable remote decision making for the MD by acting as stand-in in his absence and providing feedback • Follow up with potential counterparties/unit heads to pursue new business relationships • Prepare correspondence on behalf of the MD, including the drafting of letters and replies • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary • Receive correspondence for MD’s office from staff members and distribute correspondence from MD’s out tray to staff members, ensuring 24 hours turn-around time • Assist in preparing meeting agendas, documents and draft minutes of meetings as necessary • Work closely with and provide executive assistant support for the Managing Director and members of the Board • Provide and maintain an administrative service to support Board, Board Committees and such other meetings • Take minutes and actions at board and other meetings, communicating documented minutes in a timely manner; • Assist the M.D with on-going projects by writing research or reports • Review & proffer advice on correspondences requiring the Managing Director’s signature. • Dispatch treated/untreated correspondences internally/externally, as appropriate. • Ensure the office of the Managing Director interfaces smoothly with internal/external stakeholders by carrying out the following: creating, managing, organizing & updating mailing lists for the office of the Managing Director on MS Outlook • Managing & updating the Managing Director’s Portal on the intranet, ensuring that information made available on the portal is constantly updated, well organized for easy access/retrieval & support effective knowledge management, amongst others • Provide appropriate answers to enquiries from external parties or direct as appropriate. • Manage, update & maintain a confidential document management/filing system for the Managing Director’s office • Assist with the tracking and monitoring of the budget for the Managing Director’s Office. • Write letters and memos, compile data for reports, create presentations, write reports, transcribe dictation, edit and proofread. • Perform any other tasks as requested by the Managing Director Qualification, Minimum Experience and Skills: Minimum of an M.Sc or MBA from a reputable institution At least 10 years of working experience as a personal assistant, executive assistant and other related roles such as admin and office support Excellent interpersonal skills, including experience building relationships with internal and external stakeholders Self-starter with ability to get up to speed quickly and work effectively with little direction or supervision Sound judgement, a high degree of professionalism, and the ability to maintain confidentiality Excellent analytical and problem solving skills are a must. Must have strong proofreading skills. Must have strong presentation, verbal and written communication skills. Must be detail oriented, results-oriented and be able to multi-task and work in a fast paced environment. Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be dependable, adaptable, creative and self-motivated. Ability to handle and maintain the confidentiality of highly sensitive information. Good working attitude, mature personality, team player and able to work under minimum supervision In-depth knowledge and proficiency of MS Office, including Outlook, Excel, Word and PowerPoint Job Title: Personal Assistant Job Responsibilities Provide full range of confidential secretarial and clerical support to the MD Manage and organize the MD’s schedule and update diary accordingly Coordinate travel, accommodation and on-site transportation to meetings, ensure that itineraries are organized and managed, and anticipate potential problems to ensure travel runs smoothly Update contacts in Outlook and contact album. Prepare relevant documents for meetings; prepare internal and external reports, presentations, proposals and correspondence Follow up on various projects with different departments to confirm their status and report same to the MD Ensure deliverables are met by the various departments and receive monthly reports for filing Assist with everyday general admin i.e. scanning, photocopying, filing, courier, post and uploading of documents into the company portal Ensure all MD related issues like meals are dealt with in a timely manner; receive and entertain the MD’s visitors Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings. Maintain good filing systems for smooth data retrieving. Schedule meetings/conferences; prepare presentations and other related tasks. Convey, coordinate, supervise, pursue and follow up on the instructions by the Managing Director to the respective management staff. Undertake other special assignments, ad-hoc functions and related duties as and when required by the Managing Director. Liaise with internal departments, subsidiaries, bankers, lawyers and government officials. Multi-task, prioritize work and meet tight schedules. Qualification, Minimum Experience and Skills: Minimum of a B.Sc from a reputable institution At least 5 years of working experience as a personal assistant. Good communication skills and proficient in both written & spoken English. Excellent interpersonal, communication, presentation, negotiation and reporting skills. Good working attitude, mature personality, team player and able to work under minimum supervision. Remunerations are very attractive. |
Re: Urgent Vacancies by Shegbe: 3:00pm On Nov 07, 2014 |
Applicants must be resident in Lagos |
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