Marie Stopes Nigeria (MSN) is a results-orientated non-Governmental organisation, which uses modern management and marketing techniques to provide family planning and other reproductive healthcare clinical services in underserved communities. MSN’s goal is to dramatically improve access to family planning and related reproductive health services to reduce maternal mortality and ultimately poverty in Nigeria.

MSN is part of Marie Stopes International’s Global Partnership which operates in 43 countries and is the largest non-Governmental provider of family planning in the world.

The core responsibility of this post is to use your:

initiative energy persistence results orientation
drive integrity enthusiasm commitment to personal development


to further MSI’s partnership mission: enabling individuals to have children by choice not chance.

Job Title: Driver/Admin Assistant

Job Location: Abuja


Responsibilities:

Your responsibilities as a Driver shall include;

Maintaining a high level of professionalism in driving assigned persons at all times.
To ensure that MSIN attains high standard quality care of vehicles at all times.
To ensure that vehicles are in good working conditions at all times.
To report all damages to Procurement/Logistics Officer for necessary action.
To channel all requests for repairs, maintenance, and fuel through the Logistics Officer.
To ensure that all keys are safely kept the in the key box.
To run project vehicle/s as appointed by the Project Manager or any other Manager.
To keep daily record of vehicle mileage.
To collect weekly itinerary from the Project Manager
To return all vehicles to office immediately after approved use.
Maintain a logbook and analyse fuel consumption
Record service delivery data on outreach visits
Collecting, recording and reconciliation of cash on outreach site visits
To perform other administrative duties as may be assigned.


Qualifications:

Must have at least OND certificate or higher.
Holder of a clean and valid driver’s licence
Knowledge of the road network in the state
Organisation, initiative, tidiness, courtesy and good communication skills
English and local languages
Capacity to work as a team member

Job Title: Team Coordinator

Job Location: Abuja


· Provide administrative, financial, and operational support to the Country Director, including:
· Scheduling meetings
· Booking travel
· Organising calendar
· Maintaining filing systems
· Helping prepare word documents, excel spreadsheets and PowerPoint presentations
· Supporting projects and initiatives
· Handle financial reimbursements
· Any other reasonable duties and/or special projects required by the Country Director


Travel and logistics

Organise travel arrangements for team members and external consultants, including booking flights (best quotes/routes) and arranging visas, itineraries and accommodation.
Maintain absence and movement records for team members.
Provide logistical support to external consultants.
Coordinate events/meetings/conferences (room bookings, refreshments, preparation of agenda and other documentation, minute taking and distribution, assisting with PowerPoint presentations).
Coordinate visits by overseas team members and external consultants · Information management
Maintain team administrative systems, including electronic and paper filing systems.
Provide support in IT co-ordination and troubleshooting.


Team Support

Coordinate weekly staff meetings, producing agenda, taking notes and producing minutes.
Organise events and ad-hoc meetings with external parties
Collect and communicate the team’s weekly movements
Maintain and develop Office Systems.
Provide overall administrative support.
Distribute the team’s incoming mail and send outgoing mail or organise courier services
Arranging induction schedules for new team members
Undertake ad-hoc assignments and projects


It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:

EXPERIENCE

Experience in team co-ordination or administrative role for a large team
Experience in working with statistical and financial data Desirable
Experience in IT troubleshooting Desirable
Experience in organisation of events/workshops
Experience of working for an international organisation


SKILLS

Excellent organisational skills
Excellent English, written and spoken, Highly developed communication skills
Ability to manage a heavy and fluctuating workload
Ability to manage conflicting demands of a large team
Ability to prioritise own workload, Results orientated
Ability to handle a steep learning curve
Able to work as part of a team


ATTITUDE/MOTIVATION

· Enthusiastic, positive, determined
· Able to work on one’s own initiative
· Able to prioritise tasks, Calm under pressure
· Flexible
· Sound judgement, Proactive
· Able to work in a culturally diverse environment
· General interest in development and/or reproductive health issues Desirable

How To Apply:

Interested candidates should apply by email with CV and suitability statement as a single attachment to recruitment@mariestopes.org.ng not later than Thusday 5th February 2015. MSION is an equal opportunities employer and is committed to achieving gender balance within the organization. Female candidates are encouraged to apply for this position.

Note: The subject of the email should be the POSITION TITLE and the CV/Suitability statement should be saved in the applicant’s full name. Please note that applications that do not meet the above specification will be rejected. Only shortlisted candidates will be contacted.

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