Main Duties

◦Providing secretarial and day-to-day general administration to the office of the Chairman.
◦Providing / coordinating secretarial and other office administration duties to the practice Directors.
Tasks and Responsibilities include:

◦Managing the day-to-day schedule/ activities of Chairman’s office.
◦Coordinate calendar, travel, meetings, and schedule arrangements for the Chairman.
◦Coordinate operations of Chairman’s office including, reception, document preparation & control of internal communications and general office maintenance.
◦Coordinate meetings as required, including, drafting agendas, preparing and circulating papers, taking minutes.
◦Answering and filtering of calls.
◦Diary management duties will include, coordinating diaries, prioritizing and resolving conflicting diary appointments.
◦Arranging & maintaining of records and confidential files for the practice.
◦Competent and accurate preparation of letters, reports, documents and presentations for the practice.
◦Word processing documents, such as letters, documents, presentations and reports for the practice as required.
Desired Skills and Experience

◦Excellent secretarial skills at senior management level.
◦Minimum of 2 year post qualification experience in construction industry will be preferable.
◦Excellent attention to detail and organizational skills.
◦Highly motivated and dynamic secretary.
◦Ability to meet deadlines and work under pressure.
◦Accuracy and attention to detail.
◦Good interpersonal skills.
◦Respect for confidential information.
◦Proficient in the use of Microsoft packages such as Microsoft Word, Excel, PowerPoint, and Outlook.
◦Relevant professional qualification will be an advantage.
◦Self-motivated individual.
◦Team player with a flexible and reliable attitude.
◦Excellent communication skills (oral and written)

Forward CVs to marveyfloors@gmail.com

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