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Vacancy For An Executive Assistant To A Ceo by tolex29(f): 9:37am On Dec 07, 2015 |
Our client is a high-profile personality, and the CEO of successful business investments in different sectors in Nigeria requires the service of an EA, preferably female. Job Location: Victoria Island, Lagos State. JOB DESCRIPTION: • The Executive Assistant/Officer (EA/O) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO. • She is expected to have in-depth knowledge of the various business units under the Group. • She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc. • The ideal candidate must be exceptionally eloquent with impeccable communication skills. • It is desired that the ideal candidate have some form of international exposure/work in multinational organisation. • Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. • This position is often privy to confidential information and as such, requires diplomacy and discretion. • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping to manage and prioritize time. DESIRED SKILLS & EXPERIENCE: Essential responsibilities and duties may include, but are not limited to, the following: • Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences. • Filter emails, highlight urgent correspondence and print attachments. • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests. • Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member. • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements. • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO. • Prepare correspondence on behalf of the CEO, including the drafting of general replies. • Keep and retrieve files for the CEO as at when required. EXPERIENCE: • Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential). • Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience. • Experience of successfully working with senior management (essential). KNOWLEDGE: • Must be proficient with the keyboard and IT applications (this may be tested during the selection process). • Expert level in the use of Outlook. • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential) • Excellent organizational skills, ability to multi-task and organize others. • Excellent oral and written communication skills and ability to professionally represent the CEO’s office. • Ability to work under pressure and be flexible as part of a small team. • Attention to detail and deadlines; Ability to filter information and assess priorities. • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances. • Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise. • Ability to exercise discretion in dealing with confidential or sensitive matters. • Confident and able to work with own initiative and with limited supervision APPLICATION: SALARY is very attractive!!! Qualified applicants with a minimum of 10 years related experience should forward applications to ‘recruitment@stresertservices.com’ using "Executive aide" as the subject of mail. Wrong applications will not be opened (please be guided). Advert closes 21st December, 2015. |
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