Are paper-driven tasks taking longer than they should? If yes, it may be time to modernise your business processes with document management. In the following infographic, the Center for Digital Government (CDG) compiled survey responses from 203 US state officials regarding their use of document management solutions. Over 80 percent of respondents agree that document management is a priority. Get informed about the 10 things you need to know about document management in the public sector and how Nigeria Government at the various level can work more efficiently.


Content from Laserfiche Solution with additional content from Tecres technologies

For free analysis of your Document Management System and a look at our DMS solution, you can contact us via our website at www.tecres.com.ng or send an email to enquiries@tecres.com.ng or call on (+234) 013427176, 08020619478

Scanning, also known as document imaging, can help you deal with the rapidly increasing burden of maintaining your organization’s paper archives. Scanning allows you to convert paper documents into electronic images that can be accessed by computer, making it easier to manage millions of documents and retrieve the right one in seconds. Scanning documents requires much more than just running them through a scanner and sending them into your computer system. Efficient scanning saves time and results in an organized and functional repository.

It will become mandatory for judges and staff of Nigerian courts to communicate court documents with lawyers by electronic mail from July 16, the Chief Justice of Nigeria, Walter Onnoghen, has announced.
Mr. Onnoghen made the announcement on Friday while speaking at the launch of the newly Retrofitted Court and Legal Email System which took place at the Supreme Court.
He said the email system, which is a unique feature of the day’s event, will replace manual forms of communication between judges, court staff and lawyers.
“I will like to implore all judges and lawyers to join us on this quest for excellence by subscribing to, and acquiring the legal email, as manual forms of communication within the Nigerian Courts will soon be phased out.
“Henceforth lawyers who have acquired the Legal Email can now communicate electronically with the courts and with each other. However, by July 16, it becomes mandatory.
“The Supreme Court will only serve processes by electronic means. (Legal mail). Hence all new filings as from July 16 must bear counsel’s legal email address.
“To ensure compliance, it is also imperative that all other heads of Courts aquire the Legal email addresses for their Courts from the JITPO Committee, especially for the Litigation Department staff.
“All courts are also encouraged to start using the email for serving lawyers. In addition, communication between the various Judicial bodies will soon be through the official email system only, thereby harnessing the benefits of the system in terms of confidentiality, integrity and availability,” Mr. Onnoghen said.
Mr. Onnoghen said the new email system will work better when the bar and the bench work together to improve it.
“From the inception of the email project, the committee of which the President, Nigerian Bar Association is a member, worked in tandem with the bar to ensure the successful completion of what we are witnessing today.
“I trust that the bar association will now drive the adoption so that the system will be fully operational within the period hereby stipulated.
“The quick adoption of the system will enable us move forward to improve and implement the other components that depend upon it. We must all take ownership of this project. It must not fail,” Mr. Onnoghen said.
The CJN noted that Nigeria had already developed and deployed the Nigerian Case Management System (NCMS) software, adding that the NCMS is the backbone of court automation project in the country.

How Will Laserfiche Benefit My Organization?
Picture this familiar scenario: An employee has misplaced a crucial document, and your team needs it now.

You’ve searched everyone’s office, and practically turned the building upside down in hopes of finding it. Time is running out. Other important processes are stalled and waiting on the retrieval of this document to move forward. Sounds like a headache, doesn’t it?

With Laserfiche, you’ll avoid nightmare-inducing occurrences like the one we just described. In fact, you’ll be able to capture, secure and automate documents from day one. A user-friendly interface makes it easy to manage all organizational content throughout its lifecycle with your desktop computer, scanner or mobile device; all it takes is one application.

Laserfiche can be used to keep track of everything from business expenses to project feedback. Users have the freedom to design and configure forms without the assistance of a developer, saving time and money.

To further streamline the process, you’ll be able to automatically pull up personal information from primary apps and approve forms by simply hitting reply on email notifications. User credentials maintain confidentiality and security. Authorization may be provided to users inside and outside your organization for easy sharing and collaboration.

Digital signatures allow users to sign off on reports. Files can be attached to these forms and submitted all from the Laserfiche interface, eliminating the need for multiple programs and processes.

If you’re wondering what else Laserfiche can do for your organization, check out the following benefits:

Accelerated business processes
Organized and prioritized user tasks
Enhanced flexibility and adaptability as an organization
Consistent and reliable information
Improved performance through increased visibility
Report progress transparency with status updates and progress bars
Failsafe security and auditing features
Efficient record management
Instant search and retrieval of content
Document management in one central location

Ready to free your organization’s critical data from physical documents and PDF files? Contact Julius Macaulay ENQUIRIES@TECRES.COM.NG

(+234) 013427176, 08020619478, 08139669536
TECRES.com.ng

Document Digitization – Not An Expensive, All-Or-Nothing Leap
Every business has documents that they must maintain for legal compliance, and operational business needs, including contracts, legal filings, personnel files, and even marketing materials.
As time passes and the business grows, the sheer volume of documents that are generated and stored regularly can overwhelm a traditional filing cabinet system.
Although many companies look for document storage solutions for their physical records, the most efficient way to manage paperwork is to create digital copies of their important files and store them on shared drive, portable hard drive, on-site document management system or on the Cloud.
Every important company record or document can be scanned and converted to digital files (digitization) because it provide quick access and instant backups (disaster recovery and business continuity) for a business’s entire collection of records.
Why a Document Digitization Is Beneficial
Reducing paper dependency and inefficiency doesn't have to be an expensive, all or nothing leap. By inserting affordable scanning, storage and paper to digital uploading into existing processes, organisations can progressively move to digital records while retaining the option of outputting key documents to paper chart.
Transitioning to digital records from a traditional or offsite file storage system has a several advantages:
Space: Anywhere from 1 to 3 filing cabinets can be stored on 1 gigabyte of disk space. This frees up a little over 3 square feet of office space.
Time: On average it takes 10 minutes to get up; go to a filing cabinet; find a file; find a document, process it (copy, fax or scan and email) and then return the file to its proper location. You do that just 6 times and you waste an hour. Time is money. Electronic file retrieval takes under 30 seconds and is done without leaving your desk. You can print a copy, email or fax from your computer.
Safety: You cannot spill coffee on, smear, tear or lose your original document. And if someone else loses the document that you sent, you can easily resend it.
Compliance: All of your documents are available for compliance inspection electronically. Compliance can inspect your file without removing them from your system so you work without interruption.
Disaster recovery and business continuity: Documents are backed up to a remote location weekly, daily or hourly and easily for disaster recovery. An electronic document management system functions as an automatic insurance policy against loss or damage to your files.
How to go about it?
Tecres Technologies Bulk Document Scanning (on and off site) is a professional services helping organization to transform manual paper records and conversion of back office operations to digital records.
Tecres Technologies can help you;
Collate – group and classify all documents
Sort – arrange and label all documents to remove duplicates
Index - create metadata of each documents in a spreadsheet (Document title, type, date and other key fields)
Digitize - scan each documents arranged in a chronological order using accepted index fields for digital preservation
Migrate - present digitized records in appropriate storage media, and or solution.

To get started, fill out the form at www.tecres.com.ng, send us an email at enquiries@tecres.com.ng or give us a call on +234 802 061 9478. Within minutes of receiving your request, you will have free quote from us.
If you’d like to learn more about document digitization or electronic document management systems, check out our blog!

Many companies have long gone from paperwork, because business process automation. Author contracts are pre-populated from multiple record systems, such as CRM, spreadsheets, or SQL databases. Add the completed fields to your contacts and share them with others. Track changes and edit, comment and approve in real time, without using paper, which is a more comfortable and eco-friendly option for everyone