This article is prepared to guide and help students write a standard and professional report with proper referencing and citation styles.
Article Content

• Why is a report important• Writing to be read.• The mechanics of writing.• Stylistic Conventions• Consistency• The structure of the report.• Referencing & Citation

• IEEE Referencing
Why is a Report Important?

• It is an educational exercise.• For evaluation of the work.• To reach a wider audience.• Preserving what has been done.
Writing to be Read

“A report is written to be read, by someone else. A report which is written for the sake of being written has very little value”.


A good project report:• Demonstrates the author’s familiarity, expertise, and competence with the problem.• Makes it easy to the reader to understand any part of the report.• Explains rather than describes the problem and possible solutions to minimize reader effort.
The Mechanics of Writing a Good Report

• Always keep your potential readers in mind.• Repeatedly review what you have written.• Put yourself in the position of the reader. • Start early (Document your progress)o Keep a notebook/diary handy and record all relevant information.• Keep it simple o Shorter sentences
Stylistic Conventions

There are all kinds of stylistic conventions relating to technical writing that you should try to follow. For example: • Do not use shortened forms such as “don’t” for “do not”.• Avoid slang words.• Use British English and write in complete sentences.• Divide your writing up into paragraphs.• Paragraphs should focus on developing single ideas.
Click http://www.microsofttut.com/2016/10/format-for-undergraduate-reporting.html to read more