British American Tobacco is a market leading, global organisation with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace.

If you have the talent and motivation to help us succeed you’ll find we are equally committed to helping you reach your full potential too.

We are recruiting to fill the position below:

Job Title: Executive Assistant & Area Records Management Coordinator

Job Number: 13410BR
Location: Lagos
Appointment type: Permanent

Job purpose and key deliverables
To provide comprehensive and proactive support to the Legal & External Affairs Director on a wide range of complex tactical and administrative tasks whilst prioritising and taking personal responsibility for all activities in order to enhance effectiveness.
This role will also be responsible for executing defined work projects of moderate complexity.
To ensure that the Records Management Programme (RMP) is implemented and maintained at all times in the Nigeria Area.
Training and education including induction of employees at all levels within the organisation on the RMP principles, policies and procedures.
Executive Assistant Key Accountabilities

Business:

Manage the work schedule (calendars, visits and work plans) for the Area Head of Legal and External Affairs to ensure optimal use of time and resources
Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
Co-ordinate meetings and engagements for the West Africa Area Leadership Team Provide an effective and efficient administrative service to a high level of competency
Responsible for organising extensive global travel arrangements for the Area Head of Legal and External Affairs and other Regional visitors- transportation, hotels and visas in place.Perform routine transactions such as cash advance, expense statements and retirements as required
Using electronic calendars the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Area Head of Legal and External Affairs as required.
Prepare complex presentations and briefings in English.
Organises conferences (local and global), workshops and team-build events with professionalism

Essential requirements
Essential Skills & Education:

Solid secretarial and administrative skills, including excellent verbal and written communication
Self-starter, keen and confident to use own initiative
Proactive “can do” work ethic – flexible approach to working
Firm foundation of interpersonal skills – mature, responsible, assertive attitude
Excellent organisation skillsAbility to establish priorities, maintain confidentiality and work under pressure
Good numeric skills to work with financial systems and resolve queries
Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports in PowerPoint, word and excel.
Work experience in a similar role in a leading corporate organisation would be an added advantage.
BSc/BA Degree

Application Closing Date
30th November, 2016.