The management of Event vendors always determines the success or failure of your event. It can be a huge challenge searching for the right vendor you need for each piece of the event you’re planning. This is why understanding each vendor and knowing exactly how to negotiate with them is such an important part of the event planning process.

Here are a few tips for choosing the best event vendors:



Determine your needs

First, have a brainstorming session and come up with what you want each vendor to provide on the day of the event. Having a comprehensive list of the things you want the vendor to do and provide makes it easier to judge their proposal as well as give them a good understanding of how your event should be.

It is worthy of note however that sometimes these vendors know what you need better than you do. Therefore to get the best of both worlds, ask for recommendations and combine those with your own expertise and list of needs. The recommendations given to you by vendors will also indicate how experienced and skilled they are. Be sure to take note of that.



Make a connection

When first approaching a vendor, make sure they meet your predetermined requirements and first see if they have availability for the day(s) of the event you’re planning. There’s no point in wasting anyone’s time, and if they aren’t available, they can probably give you suggestions for other vendors. Here are some examples of the types of information you should obtain when having this initial conversation with a vendor:


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