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Core HR Admin Assistant

Job TypeFull Time
QualificationBA/BSc/HND
LocationLagos
Job FieldGraduate Jobs Human Resources / HR

Job Number: 17000GV8
Location: Oregun, Lagos
Function: Human Resources
Reports to: HR Services Lead

Business Context and Main Purpose of the Job

The overall purpose of this role is to enable and support the smooth ongoing running of HR Operations within the HR Services Team through the control and maintenance of the HR systems and the production of relevant management information. This role will provide administrative support to the HR services Lead in country to ensure administrative delivery of HR related processes.
Main Accountabilities
The Core HR Admin Assistant has the following main accountabilities:

To input and maintain employee record systems including personal files and other relevant HR systems (Workday)
Maintains Unionized employees data in Workday
To assist with administering of HR processes (transfers, promotions, relocations etc). Prepares all the paperwork, processes documents, ensures signatories sign off and paper work is dispatched on time.
Liaises with payroll for any amendments like, new joiners, exit of employee, extension/ change of contract
Manages employee files by ensuring all employee paperwork are properly registered and filed.
Assists in administering employee benefits e.g. long term service awards, reward and recognition program- providing certificates doing logistical coordination.
Administers Unionized employees leave application
Prepares documents and follows up on exit formalities through line manager/ HRBP/ employee to ensure smooth exit of the employee.
Administers all HR processes related to the employee life cycle (e.g. promotion, relocating, resignation etc.) whilst being custodian of HR policy
To run standard and non-standard reports from HR systems
Records and tracks customer service levels ensuring the HR Services team follows turnaround time of SLAs.
Liaises with local house vendor, immigration vendor and local school search vendor for IAs
Monitors and manages 3rd party performance against agreed SLAs including cost
Supports International Assignees’ engagement , payments and exit processes through 3rd party
To provide all required data, formalities and similar documentation regarding IA’s, locally employed non-nationals, relocating employees.
To provide and enable site/unit/country based structured and efficient customer service i.e. Serve as a single point of contact on all administrative and transactional HR related services
Invoice Management for HR Related activities- Travel, Long Service Awards, Consumables, occupational health PRs, Newspapers, contingent labour salary/transportation, IA hotel accommodation, Employee meals etc.
Canteen Management- Biometrics, monthly reporting/ reconciliation for payroll input, general maintenance, etc
Request from ex-employees relating to pensions, final benefits, NSITF etc.
Liaise with MDM team for vendor account creation for new joiners
Relevant Experience

University Graduate
Experience using PeopleSoft and data maintenance.
Key Interfaces:

Expertise teams
Service delivery providers (either in-house/ outsourced)
HRBP community
Line Managers
Employees
Leadership Behaviours:
Should "meet expectations" on the Standards of Leadership behaviours: (priority behaviours shown in bold)

Growth Mind-set
Consumer & Customer Focus
Bias for action
Accountability & Responsibility
Building Talent & Teams


Work Force Administration Assistant

Job TypeFull Time
QualificationBA/BSc/HND
Experience1 - 2 years
LocationLagos
Job FieldAdministration / Secretarial Human Resources / HR

Job Number: 17000GVD
Location: Oregun, Lagos
Function: Human Resources
Job Schedule: Full-time
Reports to: WFA Specialist

Main Purpose

To provide administrative support to the work force admin specialist to ensure work force admin delivery.
Main Accountabilities

To report employee relations on operational issues
Liaises with facilities on site
Liaises with payroll for any amendments like overtime, meal deduction (Agbara employees only)
Assists in administering employee benefits e.g. long term service awards, reward and recognition program- providing certificates doing logistical coordination)- For Agbara employees only
Support with BC leave application and leave product pack- For Agbara employees only
follows up on exit formalities through line manager/ HRBP/ employee to ensure smooth exit of the employee- For Agbara Employees
Employee Services- Filing employee records, processing loan applications (All BC employees)
Canteen Management- Payment to the 3party – Monthly Procuring of gas for cooking- Supervising the canteen
Vendor management on Ariba for canteen, contingent labor provider, transportation
Sundry responsibilities- coordinating factory visits for new hires, coordinating Youth corps members and Industrial attaches.
Supervise facilities to maintain good hygiene and safety.
Support HRBP to coordinate the site.
Other support as required by HRBP or Factory Manager
Relevant Experience

Diploma holder with no prior work experience or 1-2 years experience in similar role with basic qualifications
Basic MS office skills
Key Environment
Internal:

SDM, work force admin specialist, other service line specialists and team, site facilities team, employees. The nature of this contact will involve exchange of information and some influencing skills. E.g. If an employee wants a letter in a particular format then guiding them and letting them know that it will not be possible. Influencing facilities to complete the work in the given timeline. Managing exit process smoothly in the given time.
External:

If required the role may have to interact with external organizations. The nature of this contact is primarily exchange of information.

Method of Application


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