Automated excel templates for both primary and secondary school, at a cheap price.
The purpose of this template is to automate creation of student report cards and provide meaningful academic performance information to teachers and instructors, with minimal effort. I believe this would be useful for schools and other educational institutions, conducting tests or assessments for their students.


FEATURES

Handles up to 50 students
Up to 12 different tests can be entered
Up to 12 different subjects can be entered
Customizable % required to pass
Easy data entry of marks
Customizable maximum marks for each test for each subject
Marks presented as %
Option to calculate final marks based on custom weights assigned to each test
Class View
Highlights Subject with the least average in each test
Presents the number of students failed in each subject in each test
Calculates the average final % for each subject
Subject View (Choose one subject)
Presents the data for all the students in each test
Highlights the highest marks in each test
Highlights students failing to meet the % required to pass
Calculates the average final % for each student
Student View (Choose one student)
Presents all the data for one student
Calculates the final overall %, final class rank and final result.
Calculates the final % for each subject
Calculates the result and class rank for each test
Ready for printing


HOW TO USE THE TEMPLATE

Step 1: Enter information in cells underlined in the Settings worksheet.
Step 2: Enter information in Entry worksheet.
Enter Maximum Marks for each test
Enter Student info and marks.
Step 3: Go to Class View to view and print Class Report Card
Step 4: Go to Subject View to view and print Subject Report Card (Choose a Subject)
Step 5: Go to Student View to view and print Student Report Card (Choose a Student)

SETTINGS
This is where you would enter your school and class information. Also, you would enter the ‘% Required to Pass’. In the screenshot above with the sample data, I have used 40% as % required to pass. This allows the template to automatically highlight any marks which are less than 40% with a red font so that it’s easy for the teacher to identify failures.

In many scenarios, students’ final marks are calculated based on assessments or tests throughout the academic year. In such scenarios, weights are assigned to each test and final marks are calculated based on those weights. This template accommodates that set-up. You can choose up to 12 tests and you can assign a weight to each test and the total of the weights should be 100%. The template is very flexible. For example, if your final marks are based only on the last test you conduct, you would assign 100% weight to the last test and 0% weight to all other tests.

If you do not have the need to calculate final marks, please choose No in the drop down menu as shown in the image below. This would make sure that the final marks will not be displayed anywhere in the template. you can enter up to 12 subject.

ENTRY
This is where you enter the student names, their roll numbers and the marks they scored in each subject in each test. This sheet automatically adjusts based on the number of tests and subjects you have entered in the Settings worksheet.



CLASS VIEW
This view presents the overall performance of the class and highlights areas of opportunities. Everything is automatically calculated and is ready to print.

Subject with the least average in each test is highlighted with dark orange font. This allows easy identification of the (relatively) weakest subject for the class.
Number of students failed in each subject in each test is also calculated and highlighted.


SUBJECT VIEW
Choose a subject from the drop down menu and this view presents each student’s performance in that subject during the course of the academic year. This allows the teacher to understand how the class is performing in that subject.

Highest marks in each test is highlighted in dark green font.
Marks that have failed to meet the % required to pass are highlighted with dark red font.
If you have chosen to calculate final marks in the Settings worksheet, the final % of each student in that subject is also calculated.

STUDENT VIEW
Choose a student from the drop down menu and this view presents the performance of that student in all subjects across all the tests.

In addition to the %, this sheet calculates
Result (Pass or Fail) whether the student has passed in each subject in a test.
Class Rank of the student in each test
If you have chosen to calculate final marks in the Settings worksheet, the final % of the student in each subject is calculated. The Final Result, Final Class Rank and Final Overall % are also calculated.
Placeholders are provided for signatures from school principal and class teacher. This sheet can be printed and handed to the students.

Calculation Logic

Total Marks is the sum of actual marks scored in all the subjects in a test.
Maximum Marks is the sum of maximum possible marks in all the subjects in a test.
Overall % is calculated as Total Marks/Maximum Marks in each test.
Result is ‘PASS’ if the student has scored at least the “% Required to Pass” in each of the subjects in the test. Otherwise the Result is ‘FAIL’.
Class Rank is calculated based on students whose result is ‘PASS’ in the test. For students with a ‘FAIL’ result, the class rank is NR (No Rank).
If there are five students and 2 of them score the highest total marks in a test, then both of them will get a class rank of 1 and there will not be class rank of 2. The next highest student will get a class rank of 3.
Final % for each subject is calculated based on weights given to each test in the settings worksheet.
Final Overall % is calculated as average of the Final % in all subjects.
Final Result is PASS if the student’s Final % for each subject is at least the ‘% required to pass’.
Final Class Rank is calculated based on students whose final Result is PASS. For students whose final Result is FAIL, the final class rank is NR.



If you have chosen to calculate final marks in the Settings worksheet, the average final % of the class for each subject is also calculated.

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You can also use this https://essaytoolbox.com/grade-calculator grade calculator to know the minimum viable score for reaching the academic rate that you are aimed at!