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Day 10 Key Learning Point from Ibrahim Oladipupo"

"Scope Baseline is the approved version of scope
statement together with the WBS & WBS Dictionary. It is used for planning and as a basis for tracking performance."

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Day 10 Key Learning Point from Aisha Omotara:

"The control quality process is performed to confirm that the product has met quality requirements while validate scope process gets the formal acceptance from the client."

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Don't Stop Planning the Plan

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Project Management: Do You Know This Creeping Monster That Attacks Your Scope?
14 Days of PM - Day 10

_By Seyi Oladeji,
MBA,M.Inf.Sci,PMP,CISA,COBIT5_

It happens slowly.
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So slowly that it takes you by surprise.
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It usually starts with a small change request. Just a minor readjustment of the Project Scope. Nothing you'd even want to bill for. This is followed by one more request. Then another. And another.
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Before you know it, the “small change” has turned the Project into a different beast altogether. Instead of five deliverables, you now have 15. But the budget and the deadline are the same.
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“Scope Creep in Project Management is one of the biggest causes of Project failure”, quoting Slyvia Moses.
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According to the PMBOK Guide, _“Scope Creep is the uncontrolled expansion of Project Scope without adjustments to Time, Cost, and Resources”._
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Another commonly-used analogy of Scope Creep is that of a frog in hot water. ```The frog will not notice it's in hot water until it's nearly too late```, and he's already boiling. Just like the frog, you usually won't know Scope Creep has happened until it's too late and an overrun or delay(s) has occurred.
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CHANGES ARE BOUND TO HAPPEN ON A PROJECT

Yes, of course, as only God has the ability to plan well with his absolute knowledge of the future.
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We would simply try our best to plan well, then put in strategies to handle variations and changes as they occur.
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The key lesson from proper Project Management Techniques is that the changes have to be managed professionally. In fact, this is the whole essence of[i] _“Perform Integrated Change Control”_[/i] Process, one of the 49 Processes according to PMI.
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Scope Creep is Bad

This can be very painful for any Project Manager. It could kill profit, lead to overtime through delays and can also lead to missed deadlines.

```What is even more painful is that, after all the “sacrifices”, it usually leads to unsatisfied customers in the end```.
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On a Project, Scope Creep is close by, if:

- The Project Scope is not clearly defined
- You are allowing Direct and Unmanaged contact between the client & team members
- Your client underestimates the complexity of the Project [this is particularly frustrating; bad for you if you cannot communicate properly]
- You get feedback last minute
- Your team members are not trained to avoid this.


There are more, but these are the major ones.

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There are lots of tips on preventing scope creep but summarily, adopting proper Project Management practices would help. Area of focus here is ensuring that _“Perform Integrated Change Control”_ process is done & managed well.
We would discuss more on this later, God willing.

```Monthly ‘Explain-PM-to-Grandma' Online Mega-Class```

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What does "Decomposition" mean in a Project


https://www.youtube.com/watch?v=2Fq74sf9n08

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How your Scope Baseline is formed


https://www.youtube.com/watch?v=kqEB78xaW70

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What does "Rolling Up WBS" means??


https://www.youtube.com/watch?v=szwoZfmsBxA

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Exam Tips on WBS


https://www.youtube.com/watch?v=cJS6WYCKN0c

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Your WBS is very important


https://www.youtube.com/watch?v=1GLZrMYqoB4

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Highlights of Day 09 in the Monthly "Explain-PM-to-Grandma" Online Mega-Class

The Benefits of WBS in your Project


https://www.youtube.com/watch?v=AODvz5A1dZ0

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Day 09 Key Learning Point from Babatunde Olawuwo:

"While working out Project Scope, only the required work needed to complete the project successfully should be focused on."


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Day 09 Key Learning Point from Aisha Omotara:


"Charter and Scope are progressively elaborated throughout the entirety of the project. Also, they both have to be approved by the sponsor".

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Day 09 Key Learning Point from Kolapo Raheem;

"Collect Requirements is the process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives. The key benefit of this process is that it provides the foundation for defining and managing the project scope."

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Project and Product Life-cycle


https://www.youtube.com/watch?v=5-o58tDgLqQ

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The difference between Project Scope and Product Scope


https://www.youtube.com/watch?v=e_ZplS_v5CQ

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What is Scope Management in Project Management?


https://www.youtube.com/watch?v=bh-0yeDalWo

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Highlights of Day 08 in the Monthly PM-to-Grandma Online Mega Class

What is collect requirement in Project Management


https://www.youtube.com/watch?v=hlJtsMMM3Jc

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Did you know this??

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Before starting that Project, know this>>>

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Day 08 Key Learning Point from Olatunde Onakoya:

"The key focus of "Integrated Change Control" is to measure the impact of change on all project limitations. It is all about making sure everything is well logged/documented."

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Day 08 Key Learning Point from Henry Okoror:

"Performing integrated change control is a process that involves reviewing and approving change requests. It is also involves managing the changes to the deliverables as well as the project documents, organizational process assets etc.

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Day 08 Key Learning Point from Babatunde Olawuwo:

"There are 2 types of "Project Knowledge";
Explicit knowledge: it is easily codifiable, expressed in words and numbers and shared in the form of data etc. It can be readily transmitted across individuals formally and systematically.
Tacit knowledge: this is hard to formalise, making it more difficult to communicate or share with others i.e creative process, feelings, practical experience etc."

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Day 08 Key Learning Point from Kolapo Raheem:

"Manage Project Knowledge is the process of using existing knowledge and creating new knowledge to achieve the project’s objectives and contribute to organizational learning."

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Integrated Change Control


https://www.youtube.com/watch?v=NOMoOyNyizU

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How do you manage Project knowledge


https://www.youtube.com/watch?v=Rf_bQdynW0Q

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Highlights of Day 07 in the ongoing Online 14 Days of Project Management.

What Monitoring and Control is all about


https://www.youtube.com/watch?v=Hh5qRSupPvQ

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Day 07 Key Learning Point from Ibrahim Oladipupo:

'The project management plan is the key document that contains the overall planning, monitoring, and implementing activities to be done in a project.'

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Day 07 Key Learning Point from Adesina Kareem:

"Develop Project Management Plan is the process that deals with defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan."

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Day 07 Key Learning Point from Olaide Oladimeji:

"Project management plan is the central document that
defines the basis of all project work. It should be well documented, periodically updated as appropriate and distributed around."

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Day O7 Key Learning Point from Aisha Omotara :

"Direct and Manage Project Work is the main PM process that provides overall management and creation of the project work."

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Day O7 Key Learning Point from Kolapo Raheem

"Direct and Manage Project Work is the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project's objectives."

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Know the Difference!!

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