A fantastic opportunity has arisen for a dynamic FEMALE Executive Assistant to join a fast paced information Technology/Software company. This individual must have 2yrs experience in this role or related role and must have a LEGAL educational background.
Key Responsibilities

• The candidate is responsible for the smooth running of the office premises and the carrying out of the administrative duties to support the teams/staff. This includes delivering direct support to the MD/CEO and participating in specific projects to enable improvements to the overall organisation and strategic development of the company as a whole.
• The position will have a high level of Information Technology and Business development content. Strong business understanding and good analytical skills are required as well as exceptional organisational and interpersonal skills.
• It is expected that the candidate should be a self-starter with the ability to co-ordinate internal projects across the company, as well as support the IT/Business Development team and managing the post of administrative assistant/receptionist.
• Candidate must be proactive and confident, intelligent and mentally agile, able to keep a fast pace with the CEO. Upbeat and energetic, you should enjoy working in a fast paced, professional environment and be motivated by getting things done.
• Be highly proficient and self-sufficient on IT applications and infrastructure (e.g. software, hardware,mobile apps, web, servers, and video-Conferencing).

General responsibilities:

• First point of contact for internal and external enquiries including opening, filtering and replying (if applicable) to internal and external mail/emails
• Strong communication skills - oral and written are essential and must be able to convey the culture of the business through the tone of communication.
• Provide day to day PA support to the MD/CEO & General Manager, including diary management, meetings and presentations.
• Operate as a filter to the CEO - this requires you to absorb and manage large amounts of information so you can operate as a representative of the company.
• Candidate needs to be extremely organised and efficient, with excellent attention to detail, and a calm and confident demeanour.
• Assist with compiling confidential commercial reports for presentation to management and executive partners.
• Develop/provide regular analysis/reporting to support broader financial and commercial matters e.g. industry trends analysis, competitor analysis, as required
• Handle Preparation of presentations and analysis for both internal and external presentations e.g. E-learning/Software company presentations.
• Lead and/or support (as relevant) specific projects to enable improvement in the overall group administration services e.g. travel booking, hotel procurement, ICT systems and process improvements.
• Provide administrative/presentational/analytical support for strategic developments/initiatives led by the MD and/or GM e.g. review of acquisitions, development of strategic plan, managing specific litigation or complex contract issues.
• Process invoices / delivery notes including scanning and coding of invoices
• Ensure visitors are greeted appropriately and meeting rooms are set up

Required Skills /qualifications/expertise:

• LLB Law or BA English
• Experienced in PA role with substantial business experience
• Desktop skills (Excel, Word, PowerPoint, Outlook)
• 50 - 60 wpm typing and a good eye for detail, grammar and spelling.
• Strong interpersonal and relationship building, communication and influencing skills
• Ability to handle multiple tasks under pressure
• Advanced knowledge of Word, Excel & PowerPoint
• Good keyboard skills and typing
• Ability to learn numerous additional internal applications
• Planning and organisational skills including the ability to prioritise
• Ability to work independently under general instructions
• Numerate and able to analyse, collate and organise data in a logical manner.
• Must be able to deal with people of all levels.
• Any other duty to ensure the office operates efficiently

Typical working hours would be 8am - 6pm Monday to Friday; however flexibility to support the CEO or the company on occasion will be required.

Salary compensation is between 55,000 -75,000 depending on experience.
Benefits include; bonus subject to achieving set objectives and KPI's, along with private medical insurance scheme.
Send Mail to : info@zercomsystems.com