Admin Manager
Responsibilities:
• Assist the Executive Director in her correspondence (writing emails and letters, initiate phone Calls, tracking lobbying efforts), calendars (maintenance and scheduling), and logistical details (travel, expenses, staff perks).
• Support the efforts, products, and/or processes of the leadership team, including, but not limited to: agenda setting and minutes at all leadership meeting; communicating on their behalf with the ED, rewriting policy manual in preparation for BOD meeting, lead efforts for staff professional development and/or Council special events, etc.
• Initiate efforts to make office more cost effective; review processes for cost saving measures (i.e., going green, subletting space, making space “swing” for employees, improving the database structures, improving technology, etc).
• Coordinate office coverage (telephone and lobby) and vacation schedules for the Council staff; schedule conference calls.
• Communicate with Fiscal Assistant on equipment maintenance needs.
• Coordinate office and household supplies/orders for Council staff.
• Manage storage and product needs, both internally and externally.
• Initiate and maintain all Board of Directors contacts, materials, communication.
• Maintain all administrative paper files (both in ED’s office and general files); advise program specialists on their main tenance of programmatic files.
• Oversee electronic files for the entire Council—direct staff on proper protocol.
• Represent the Council at public events either through set-up of an exhibit table or event participation and represent ED in her absence.
• Initiate and manage database of donors, potential members, etc.
• Prepare all necessary and required documentation including monthly, quarterly, and annual DPH reports.
• Initiate (with the Fiscal Assistant) and pass on all administrative spending requests.
• Initiate preparation for and participate in all office-wide staff meetings.
• Direct interns and volunteers on administrative Council-wide projects, and other duties as assigned.
Requirements:
• A minimum of HND and other certifications will be of great advantage.
Position Competencies:
• Function/Technical Skills
• Organizing
• Time Management
• Work Independently/Self-Directed
Core Competencies:
• Action Oriented/Strong Work Ethic
• Ability to Manage Change/Flexibility
• Communication (written and oral)
• Compassion
• Customer Focus
• Working with Diversity
• Integrity/Trust
• Problem Solving/Initiative/Innovation
• Self-Knowledge and Self-Development

Na wah. All this ontop how much?

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